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Per Diem Rates

Current Per Diem Rates for Fiscal Year 2014/2015

Consistent with Board Policy 4.10 and 4.64Rev, adjustments based on CPI can be made to meal, lodging, and moving expense reimbursement amounts on a fiscal year basis.

The following per diem amounts will apply to all authorized travel with the exception of the two situations listed below:


Breakfast     $ 6.75
Lunch          $ 9.25
Dinner         $ 20.25

Daily per diem meal rate $36.25

Effective July 1, 2012, the per diem amounts listed below apply for "High Cost Cities".  International travel will also be reimbursed at the "High Cost Cities" per diem amounts.

Breakfast    $ 7.75
Lunch         $ 10.25
Dinner        $ 23.25

Daily per diem meal rate $41.25

Receipts are not required for meal expenditures up to and including the applicable per diem rates.

Per board policy, $1 is added to the breakfast and lunch per diem rates and $3 to the dinner per diem rate for travel to certain High Cost Cities.

On the day an individual leaves on a trip, his/her departure time must occur prior to 6 a.m. to be eligible for breakfast per diem, prior to 11 a.m. to be eligible for lunch per diem, and prior to 4 p.m. to be eligible for dinner per diem.

On the day an individual returns home, he/she must have returned home after 9 a.m. to be eligible for breakfast per diem, after 2 p.m. to be eligible for lunch per diem, and after 7 p.m. to be eligible for dinner per diem.


The nightly ceiling for lodging is $162.  If you are staying in the hotel where your conference is being held, or in a hotel serving as conference "overflow" accommodations, the nightly ceiling does not apply and you will be reimbursed actual hotel costs.


In those situations where moving expenses have been approved for reimbursement and so noted in the employment contract, the maximum allowable for moves occurring during the FY14/15 fiscal year is $5,400.


Mileage rate beginning January 1, 2014 through December 31, 2014:

 56 cents per mile


For information regarding Administrators/ATSS tuition reimbursement for off-campus graduate courses see Board Policy 4.54Rev.

The policies referred to above can all be viewed on the Shawnee State University web site under the Board of Trustees under "Finance and Administration Policies".

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