FAFSA Verification

Your Free Application for Federal Student Aid (FAFSA) may be selected for a review in a process called verification. This is to ensure that the information provided on the FAFSA is accurate. To verify that you provided correct information we will compare your FAFSA with the information on the verification worksheet and any other required documents. If there are differences, your FAFSA information will be corrected and sent to the Department of Education for processing. Federal financial aid cannot be awarded until the verification process is complete. Throughout the verification process, you may be required to submit additional documentation.

You will receive an official notification in your MySSU account from the Financial Aid Office outlining the documents that are needed for the verification process. You may also view your missing documents in your MySSU account. Please be sure to submit the correct verification worksheet. The verification worksheet must be signed by you and, if you are a dependent student, your parent. We cannot accept electronic signatures. Be sure to provide your SSU ID number on all documents submitted to our office.

We are unable to accept copies of your Federal Tax Return (1040/1040A/1040EZ) for verification purposes, unless specifically requested by the Financial Aid Office. In order to verify income information you should use the IRS Data Retrieval through FAFSA on the Web or request a tax return transcript from the IRS. If you did not originally use the IRS Data Retrieval, go to www.fafsa.gov, log in to the student’s FAFSA record, select the “Make FAFSA Corrections” link, and navigate to the Financial Information section of the form. From there, follow the instructions to determine if the student/parent is eligible to use the IRS Data Retrieval to transfer the federal IRS income tax information into the student’s FAFSA. Once you use the data retrieval, do not make any changes to the transferred information. If you are unable or choose not to use the IRS Data Retrieval tool, you will be required to provide a tax return transcript from the IRS.

Please be sure to request a Tax Return Transcript (not the tax account transcript). The Federal Tax Return must be filed at least two weeks (if filing electronically) and eight weeks (if filing a paper return) before using the IRS Data Retrieval or requesting a tax return transcript.

You may request your transcript by phone, online, or by mail.

Please do not send any documentation to the Financial Aid Office unless requested to do so. This could result in the FAFSA being selected for verification.

Your verification documents may be faxed, emailed or mailed to our office with the exception of the Certification page and Statement of Educational Purpose. These two forms must be mailed or brought in person as we need original signatures.

Email: fin_aid@shawnee.edu – scan the documents, save as a PDF, and send as an email attachment

Fax: (740) 351-3435

Mail: Financial Aid Office, Shawnee State University, 940 Second Street, Portsmouth OH 45662


Verification for Individuals Granted a Filing Extension by the IRS

If an individual is required to file a 2015 IRS income tax return and has been granted a filing extension by the IRS, provide the following documents:

  • A copy of IRS Form 4868, ‘‘Application for Automatic Extension of Time to File U.S. Individual Income Tax Return,’’ that was filed with the IRS for tax year 2015;

  • A copy of the IRS' approval of an extension beyond the automatic six-month extension if the individual requested an additional extension of the filing time for tax year 2015; and

  • A copy of IRS Form W–2 for each source of employment income received for tax year 2015 and, if self-employed, a signed statement certifying the amount of the individual’s Adjusted Gross Income (AGI) and the U.S. income tax paid for tax year 2015.

Verification for Individuals who Filed an Amended Tax Return

If an individual filed an amended IRS income tax return for tax year 2015, provide the following:
  • A signed copy of the original 2015 IRS income tax return that was filed with the IRS; OR

  • A 2015 IRS Tax Return Transcript; AND

  • A signed copy of the 2015 IRS Form 1040X, “Amended U.S. Individual Income Tax Return,” that was filed with the IRS.

Verification for Individuals Who Were Victims of IRS Identity Theft

Individuals who are victims of IRS tax-related identity theft must submit to the institution: 
  • A Tax Return DataBase View (TRDBV); and

  • A statement signed and dated by the tax filers indicating that they were victims of IRS tax-related identity theft and that the IRS has been made aware of the tax-related identity theft.

You must contact the IRS at 1-800-908-4490 to request the Tax Return DataBase View (TRDBV). Upon authentication of the tax filer’s identity, the IRS will provide, by U.S. Postal Service, a printout of the tax filer’s 2015 IRS income tax return information. 

Verification for Individuals Who Filed Non-IRS Income Tax Returns

An individual filed or will file a 2015 income tax return with Puerto Rico, another U.S. territory (e.g., Guam, American Samoa, the U.S. Virgin Islands, the Northern Marianas Islands), or with a foreign country, must provide a signed copy of that 2015 income tax return(s).

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