It is the policy of the Office of Counseling and Psychological Services to ensure the confidentiality of the student and their record and not to release information regarding the services provided to a student without their written consent. The Office recognizes the Family Educational Rights and Privacy Act (FERPA) of 1974 which addresses the privacy of students, particularly regarding the maintenance of confidentiality of student records. However, it should be noted that the Act does not include under the term "educational record" records created by a physician, psychiatrist, psychologist or other recognized mental health professional, which are to be used in connection with the provision of treatment to the student. Therefore, it is the Office's standard, that no one shall have access to nor will the Office disclose any information from the student's record without the written consent of the student as delineated in the Ohio Revised Code Section 1347.08.
Additionally, the Office of Counseling and Health Services adheres to the Health Insurance Portability and Accountability Act (HIPAA) of 1996. A section of this Act mandates how mental health information may be used and disclosed and how you can get access to this information. Prior to the initiation of counseling services, a student is provided an explanation of what is required by law of this Office, how information regarding services provided can be used and disclosed and your rights regarding mental health information about you. A copy of this notice shall be provided to a student upon request.
However, under certain circumstances, information regarding services to a student may be released without their consent:
- to protect against a clear and substantial danger of imminent harm by the student to oneself or others
- pursuant to a court order, based upon a finding that said information is sufficiently relevant to a proceeding before the court to outweigh the importance of maintaining confidentiality.