may add a class to your schedule during the first 7 calendar days
of the semester (3 days of a summer session) by completing a
registration form in the Student Business Center or registering
online via MySSU.
may withdraw from a class through the 7th calendar day of the
by completing the proper form in the Office of the Registrar
or by dropping the course via the MySSU website.
During the first 7 calendar days, if class withdrawal affects fees,
a refund is possible. Any withdrawal after the 7th calendar day
results in a WD being placed on your academic record. Withdrawing
from courses may affect Title IV student financial aid funds.
Please read the Financial Aid Satisfactory Progress section on pages
35 and 36 of our catalog.
may withdraw from a class through Wednesday of the tenth week of
the semester by obtaining the signature of the instructor on a form
obtained from the Office of the Registrar.
case of emergency, as determined by the college dean, you
may withdraw from a class after the above deadline, but no later
than 5:00 p.m. on the final day of class, by obtaining permission
from the college dean and completing appropriate forms.
Faculty members are notified by the college dean of these emergency
Change of Major
Students desiring to change academic majors are
directed to the Student Business Center to complete a change of
major form. Once the form is completed and submitted, a
staff member of the Student Business Center will change the major in
the student's record, then the Office of the Registrar notifies both the old and new academic
departments. The students name will appear on the departments
advisor assignment list. The new department assigns an advisor
and notifies the student.
in Pre-Health Science admitted to a Health Science major do NOT
complete a change of major form.
Course Credit by
have the opportunity to fulfill requirements for selected courses
offered at Shawnee State University via independent study or specially
arranged instruction. If you are interested in pursuing this educational
option, you should first secure the advice of your faculty advisor
as to its appropriateness for your program of study. This
"Course Credit by Arrangement" form is used to add a credit by
arrangement course. Complete all the information and
secure all the required signatures prior to submitting the form
to the Student Business Center for processing.
You may earn
up to 12 credit hours toward graduation in this manner, with all
credit being considered resident credit, but you are limited to
6 hours of credit by arrangement per semester as verified
by the Office of the Registrar. Once credit eligibility is
verified, you must obtain the appropriate signatures of approval
from the Instructor, Department Chairperson, and Dean of the
College. Students enrolling
in a course by arrangement have until the end of the semester to have all work completed in the course.
Credit hours attempted/earned via this option
count toward full-time student status for the computation of
federal financial aid eligibility. See the fee
schedule for course by arrangement fees.
Graduation Information / Petition
A student must petition to
graduate so that the Office of the Registrar and the student's
academic department will know they are nearing completion.
When to petition:
When you are scheduling your
classes for your last semester at Shawnee State University, it's
time to petition to graduate.
Petitioning for Fall,
please petition by last day of Summer Semester..
Petitioning for Spring,
please petition by last day of Fall Semester..
Petitioning for Summer,
but would like to walk Spring, please petition by last day
of Fall Semester.
Petitioning for Summer,
and would like to walk last day of Spring Semester.
A student petitions for graduation at the end
of their second to last semester
are available in the Student Business Center, University Center
2nd floor. You must petition to graduate by the deadline published
in the list of
Important Dates. A $55.00 graduation fee is required. You are not billed
for this fee. It
is your responsibility to pay this when you submit your petition.
Your eligibility to graduate is determined by the Registrar after
you petition to graduate. For questions regarding graduation
please call (740) 351-3377.
who change their address during the semester should immediately report
that change to the Student Business Center, University Center 2nd
Floor. You may change your permanent address via the MySSU
Change of name via marriage or other legal action should be reported
to the Office of the Registrar as wel
may elect to take a course for non-credit (audit) during the first
35 class days of a semester. (17 days of the 5-week summer sessions)
by completing the proper forms in the Office of the Registrar. Election
of this option may affect federal financial aid eligibility.
The pass/no-credit option is designed to permit you to take a
select number of courses for which no traditional letter grade
(of "A" through "F") is recorded on your grade report and
transcript. If you wish to take a course on a pass/no-credit
basis, you must complete the proper forms at the registrar's
office within the first 14 calendar days of a regular semester or
the first 7 calendar days of a 5-week term. Your decision to
take a class on a pass/no-credit basis is not subject to change.
To be eligible for the pass/no-credit option, you must have earned a
cumulative G.P.A. of 2.0 or better. First semester freshmen are
considered as having met the above requirement.
The pass/no-credit option is subject to the following
- You may complete up to 6 semester hours to be counted
toward an associate degree or 12 semester hours to be counted
toward a baccalaureate degree under this option.
- You may take only one (1) course pass/no-credit per
- Applicability of courses taken pass/no-credit toward your
major program of study is subject to departmental approval.
- To receive a grade of "P" (pass), you must earn a grade of
"C-" or better in the course. If you do not receive a grade of
"C-" or better, a grade of NC (no credit) is awarded.
- A grade will be turned in at the regular grade-processing
time and will be converted to a "P" or NC on the transcript by
the Office of the Registrar.
Shawnee State University transcript is the official record of a
student's enrollment at Shawnee State. Undergraduate
and Graduate transcripts are maintained separately, so
when ordering please specify which transcript type. There
are three ways to order an official transcript in person,
by mail or fax.
There is no cost
for an official Shawnee State University transcript.
However, we do limit the number of copies per request or per
week to three(3). Please contact the Student Business
Center in advance for orders of more than three (740-351-4357).
A rushed transcript (Express Mail) is an $18.50 fee.
(International Express Mail) is a cost of $40.00.
Express Mail will not deliver to a P.O. Box as the
Transcripts in Person
are always welcome to visit us and request a transcript.
Just come to the Student Business Center located on the
second floor of the University Center, between 8:00 a.m. and
5:00 p.m., Monday through Thursday and 9:00 a.m. to 4:30 p.m. on
Friday. Complete a transcript request form and submit it
for processing at the Student Business Center.
Mail or FAX
Transcript requests are normally processed within three business
days after receipt of the request. Please click the
Transcript Request Form link,
and print the form. Complete all required fields and
return it to us via fax (740-351-3435) or mail using the contact
information listed on the bottom of the form.
Certain institutions that
utilize transcripts, such as college admissions offices, require
that transcripts be mailed directly to them and refuse
hand-carried transcripts. Some also do not accept faxed
transcripts. Please be sure to check with the accepting
institution to verify whether or not they will accept such
methods of delivery.
Transcripts will NOT be
processed if there are existing Holds on the student's
account (i.e. financial holds, library holds, etc.). If
there are any outstanding holds the request and payment will be
mailed back to the student. We do not "hold on" to any
requests. Once the hold is removed the student will
need to resend his or her request.
If you have further questions or
concerns, please feel free to contact us at (740) 351-3471, or
you can email your questions to
Transfer Students/CAS - Course
who have attended other regionally accredited colleges or universities
may transfer to Shawnee State University provided they were in good
academic standing at the institution attended most recently.
Students interested in transferring to Shawnee State University may
Access CAS (Course Applicability System) online at
for information on how your coursework will transfer from another
addition to the application for admission, application fee, and
high school transcript from each college or university previously
attended. College transcripts must be received directly from those
institutions. Photocopies, fax, and hand-carried transcripts are
not accepted. You may be admitted as a "provisional student"
until such time as the official transcripts are received from all
previous colleges. If you are eligible for and want to
receive college credits for military coursework/experiences, then
you must submit your transcript from the American Council on
Education (ACE). Credit is based upon the ACE recommendations unless
otherwise specified. Lastly, if you are applying for financial aid
at Shawnee State University, you must have each college/university
previously attended send your financial aid transcript to the financial
aid office at Shawnee State. For a PDF listing of
course equivalencies of our five most frequent schools which
transfer credits to SSU click on the following link,
applicable to the curriculum for which you are applying which were
earned at regionally accredited colleges or universities are accepted
at the time of admission. Generally, courses completed with a grade
of "D" or better are eligible for transfer. Contact the
Registrar's office for further information at (740) 351-3540. The credit hours transferred
do not become a part of the grade point average at Shawnee State
receive transfer credit, you must file an official transcript of
previous college work. You must earn a minimum of 16 credit hours
at Shawnee State University to be considered for the award of an
associate degree and a minimum of 30 credit hours to be considered
for the award of a baccalaureate degree.
you have attended non-regionally accredited colleges or universities,
you may transfer to Shawnee State University provided you meet all
admission standards applicable to other transfer students.
Credits applicable to the curriculum for which you
are applying which were earned at non-regionally accredited institutions
will be considered for acceptance as transfer credit if:
Transfer credit cannot be used to replace grades of courses
taken at Shawnee State University.
have completed the associate degree at that institution, and
validate the award of credit by completing, with a grade of
"C" or better, a planned program of courses totaling
a minimum of 20 credit hours applicable to a four-year curriculum
as approved by the Registrar. For students
transferring credit from non-regionally accredited colleges
or universities, a maximum of 60 semester hours will be considered
Policy on Articulation and Transfer
Transfer. The Ohio Board of Regents, following the directive of
the Ohio General Assembly, has developed a new statewide policy
to facilitate movement of students and transfer credits from one
Ohio public college or university to another. The purpose of the
State Policy is to avoid duplication of course requirements and
to enhance student mobility throughout Ohio's higher education system.
Since independent colleges and universities in Ohio may or may not
be participating in the transfer policy, students interested in
transferring to an independent institution are encouraged to check
with the college or university of their choice regarding transfer
Ohio Board of Regents' Transfer and Articulation Policy established
the Transfer Module, which is a specific subset or the entire set
of a college or university's general education requirements. The
Transfer Module contains 36-40 semester hours
of specified course credits in English composition, mathematics,
fine arts, humanities, social science, behavioral science, natural
science, physical science, and interdisciplinary coursework.
transfer module completed at one college or university will automatically
meet the requirements of the transfer module at the receiving institution,
once the student is accepted. Students may be required, however,
to meet additional general education requirements that are not included
in the Transfer Module.
for Transfer Admission. Students meeting the requirements of the
Transfer Module are subject to the following conditions:
policy encourages receiving institutions to give preferential
consideration for admission to students who complete the Transfer
Module and either the associate of arts or the associate of
science degrees. These students will be able to transfer all
courses in which they received a passing grade of "D"
or better. Students must have an overall grade point average
of 2.0 to be given credit for the Transfer Module.
policy also encourages receiving institutions to give preferential
consideration for admission to students who complete the Transfer
Module with a grade of "C" or better in each course
and 60 semester hours. Students must have
an overall grade point average of 2.0 to be given credit for
the Transfer Module and only courses in which a "C"
or better has been earned will transfer.
policy encourages receiving institutions to admit, on a non-preferential
consideration basis, students who complete the Transfer Module
with a grade of "C" or better in each course and less
than 60 semester hours. These students will
be able to transfer all courses in which they received a grade
of "C" or better.
to a given institution, however, does not guarantee that a transfer
student will be automatically admitted to all majors, minors, or
fields of concentration at that institution. Once admitted, transfer
students shall be subject to the same regulations governing applicability
of catalog requirements as all other students. Furthermore, transfer
students shall be accorded the same class standing and other privileges
as native students on the basis of the number of credits earned.
All residency requirements must be successfully completed at the
receiving institution prior to the granting of a degree.
order to facilitate transfer with maximum applicability of transfer
credit, prospective transfer students should plan a course of study
that will meet the requirements of a degree program at the receiving
institution. Specifically, you should identify early in your collegiate
studies an institution and major to which you desire to transfer.
Furthermore, you should determine if there are language requirements
or any special course requirements that can be met during the freshman
or sophomore year. This will enable you to plan and pursue a course
of study that will articulate with the receiving institution's major.
You are encouraged to seek further information regarding transfer
from both your advisor and the college or university to which you
plan to transfer.
A multi-level, broad based appeal process is required to
be in place at each institution. A student disagreeing with the
application of transfer credit by the receiving institution shall
be informed of the right to appeal the decision and the process
for filing the appeal. Each institution shall make available to
students the appeal process for that specific college or university.
a transfer student's appeal is denied by the institution after all
appeal levels within the institution have been exhausted, the institution
shall advise the student in writing of the availability and process
of appeal to the state level Articulation and Transfer Appeals Review
Appeals Review Committee shall review and recommend to institutions
the resolution of individual cases of appeal from transfer students
who have exhausted all local appeal mechanisms concerning applicability
of transfer credits at receiving institutions.
Appeal Procedure Regarding Transfer Credit Applicability
November 16, 1990, the Ohio Board of Regents passed a resolution
mandating that public institutions of higher education establish
a multilevel appeal procedure to be followed by students dissatisfied
with the applicability of transferred credit. The following multilevel
appeal procedure at Shawnee State University is designed to meet
the needs of these students and to comply with the Ohio Board of
of Transfer Credit
credit is awarded and posted to your Shawnee State University transcript
in accordance with accepted national and state standards. Generally,
all courses satisfactorily completed at regionally accredited institutions
are transferable. The Office of the Registrar is responsible for
posting this credit to your transcript.
of Transfer Credit
transfer credit has been posted to your transcript, the Office of
the Registrar posts the courses to your Degree Audit and provides
you with a copy of the audit.
mandate requires that you be notified of your right to appeal a
transfer credit applicability decision. You must file your written
appeal within ninety days following receipt of your Degree Audit.
The University must respond to your appeal within thirty days of
receipt of the appeal, at each appeal level. The appeal levels are
meet with the dean of the college in which you are enrolled to discuss
the course(s) in question. If both the dean and you are in agreement
that a change in applicability is desirable, the dean reports the
necessary change with rationale to the Registrar. If the dean determines
that an applicability change is not warranted, the dean notifies
you, the Transfer Credit Appeals Committee chair, and the provost
regarding the decision and the rationale.
you and the dean are unable to reach a mutually agreeable resolution,
you present your case before the Transfer Credit Appeals Committee.
The Transfer Credit Appeals Committee is charged with reviewing
the manner in which transfer credit has been applied to your degree
program when you and the appropriate dean are unable to reach a
mutually satisfactory agreement. The committee may vote to support
the dean's position, your position, or suggest alternatives for
the dean and you to consider. This committee reports to the provost
and is composed as follows:
faculty representative from each of the following departments:
English and Humanities
Fine, Digital and Performing Arts
Industrial and Engineering Technologies
the committee determines that a change in applicability is desirable,
the committee chair reports the necessary change with rationale
to you, the dean, and the Registrar. If the committee determines
that an applicability change is not warranted, the committee chair
notifies you, the dean, and the provost regarding the decision and
you and the Transfer Credit Appeals Committee are unable to reach
a mutually agreeable resolution, you present your case to the provost.
If the provost determines that a change in applicability is desirable,
he or she reports the necessary change with rationale to you, the
dean, the Transfer Credit Appeals Committee chair, and the Registrar.
If the provost determines that a change in applicability is not
warranted, the provost notifies you, the dean, and the Transfer
Credit Appeals Committee chair of the decision and the rationale.
You have no further recourse within the institution. However, if
you wish to pursue the matter further, a statewide appeals procedure
Credit Appeals Committee Membership. Faculty representatives to
the Transfer Credit Appeals Committee are determined by a procedure
agreed upon by the faculty within their respective units as indicated
in Level 2. Committee members annually elect a chair. The committee
chair votes only in the event of a tie. Staggered terms of three
years begin January 1. Elected representatives may be required to
meet during the summer months if a student submits an appeal during
that time period. Deans may appoint alternates if necessary. The
Registrar and the GEP direc
U.S. Selective Service
law requires male students between the ages of 18 and 26 to be registered
with the U.S. Selective Service System, unless they are on active
duty with the armed forces of the United States (other than the
National Guard or reserves) or legally excluded, to be eligible
for state educational assistance programs. Residents who are not
registered or have not indicated they do not need to register by
the first day of the semester are required by Ohio law to pay the
out-of-state tuition. You can register with Selective Service in
the year you become 18, and you must complete registration by 30
days after your 18th birthday. Selective Service registration can
be accomplished in a few minutes at any U. S. Post Office, or
interactively via the internet. Access
to register. If you wish to indicate
exempt status, you can request materials to do so by contacting
tor serve as voting ex officio committee