Cardholders may not receive cash back for any refunds or
exchanges. Such amounts must be credited to the PCard account. In the
event a refund or rebate is received by check or cash, the cardholder
should complete a Deposit Transmittal form and hand-carry it, along with
the check or cash, to the Bursar's Office. Attach the original deposit
receipt (issued by the Bursar's Office) and the pink copy of the Deposit
Transmittal form to your PCard documentation.
NOTE: Deposit Transmittal forms
are available in Bursar's Office.
If a cardholder inadvertently
makes a personal charge to his card, he must
notify his department reviewer, write a check immediately (made
payable to Shawnee State University), and submit it to his budget
manager for deposit with the Bursar's Office. After the deposit has been
made, via a Deposit Transmittal Form, the original receipt issued by the
Bursar's Office, the pink copy of the form, and a copy of the check must
be made part of the PCard documentation.
IMPORTANT! The Purchasing Card is strictly for official Shawnee State
University business. Personal purchases should never be placed on the PCard.
The Deposit Transmittal Form is used to refund items purchased using the PCARD, such as:
MUST be made immediately for personal charges inadvertently placed on