Board Policy 4.10 and
4.64Rev, adjustments based on CPI can be made to meal, lodging, and
moving expense reimbursement amounts on a fiscal year basis. The
new per diem and lodging amounts appearing below pertain to travel
occurring after July 1, 2012 through June 30, 2013.
The following per diem amounts will apply to all
authorized travel with the exception of the two situations listed below:
Breakfast $ 6.75
Dinner $ 20.25
Daily per diem meal rate $36.25
Effective July 1, 2012, the per diem amounts listed
below apply for "High Cost Cities".
International travel will also be reimbursed at the "High Cost Cities" per diem amounts.
Breakfast $ 7.75
Dinner $ 23.25
Daily per diem meal rate $41.25
Receipts are not required for meal expenditures up to
and including the applicable per diem rates.
Per board policy, $1 is added to the breakfast and lunch per diem
rates and $3 to the dinner per diem rate for travel to certain
On the day an individual leaves on a trip, his/her departure time
must occur prior to 6 a.m. to be eligible for breakfast per diem, prior
to 11 a.m. to be eligible for lunch per diem, and prior to 4 p.m. to be
eligible for dinner per diem.
On the day an individual returns home, he/she must have returned home
after 9 a.m. to be eligible for breakfast per diem, after 2 p.m. to be
eligible for lunch per diem, and after 7 p.m. to be eligible for dinner
The nightly ceiling for lodging is $162. If you
are staying in the hotel where your conference is being held, or in a
hotel serving as conference "overflow" accommodations, the nightly
ceiling does not apply and you will be reimbursed actual hotel costs.
MOVING EXPENSE REIMBURSEMENTS
In those situations where moving expenses have been
approved for reimbursement and so noted in the employment contract, the
maximum allowable for moves occurring during the FY13 fiscal year is
Mileage rate beginning January 1, 2013 through December 31, 2013:
56.5 cents per mile
ADMINISTRATOR/ATSS TUITION REIMBURSEMENT FOR OFF-CAMPUS GRADUATE
For information regarding Administrators/ATSS tuition
reimbursement for off-campus graduate courses see
The policies referred to above can all be viewed on the
Shawnee State University web site under the Board of Trustees under "Finance
and Administration Policies".