Policies and Procedures at SSU

The University Policies and Procedures web pages may be searched by category or number.  The policies listed below are grouped in related categories and may be repeated if the policy or procedure relates to one or more categories. Click on the links below to access the content-related categories. Note that some policies have corresponding procedures located directly below the policy.

Board of Trustees

1.01: Bylaws of the Board of Trustees (PDF)
1.03: Evaluation of President (PDF)
1.04: Honorary Degree (PDF)
1.05: Investment (PDF)
5.32: Ethics: Conflicts of Interest and Nepotism (PDF)

Administration and Operation

3.19: Alcohol on Campus (PDF)
     Procedure: 3.19:1 Alcohol-On-Campus Events and Conferences (PDF)
4.40: Access to University Buildings (PDF)
     Procedure: 4.40:1Building Access and Key Control (PDF)
5.00: Policies and Procedures (PDF)
     Procedure: 5.00:1 Policy and Procedure System and Review Process (PDF)
5.06: Drug Free Campus & Workplace (PDF)
5.08: Smoking (PDF)
5.10: Solicitations and Demonstrations (PDF)
     Procedure: 5.10: Solicitations, Distribution of Material, and Outdoor Demonstrations (PDF)
4.44: Use of University Facilities & Reservation of Space (PDF)
     Procedure: 4.44:1 Use of University Facilities & Reservation of Space (PDF)
4.90: Tuition and Other Student Fees, Fines and Charges (PDF)
     Procedure: 4.90:1 Course Fees - Management and Use (PDF)
4.91: Naming of University Buildings and Campus Areas (PDF)
      Procedure: 4.91:1 Naming of University Buildings and Campus Areas (PDF)
4.93: Controlling Infectious and Communicable Diseases (PDF)
     Procedure: 4.93:1 infectious and Communicable Disease (PDF)
5.11: Media, Social Media, & Web Sites (PDF)
5.19: Public Records (PDF)
     Procedure: 5.19:1 Public Records (PDF)
5.28: University Parking (PDF)
     Procedure: 5.28:1 University Parking (PDF)
5.09: Cancellation of Classes and Closing the University (PDF)
    Procedure: 5.09: Emergency University Closing and Class Cancellation (PDF)
5.34: Records Management, Retention and Disposal (PDF)
    Procedure: 5.34: Records Management, Retention and Disposal (PDF)
5.36: Banning Individuals from University Property (PDF)
     Procedure: 5.36:1 Circumstances & Processes to Ban Individuals from University Property  (PDF)
5.39: Marketing and Branding (PDF)

Admission and Academics

1.04: Honorary Degree (PDF)
2.06 Approval of Graduates (PDF)
2.08: Academic Program Review (PDF)
    Procedure: 2.08:1 Academic Program Review (PDF)
2.10: Administration of Inventions, Discoveries & Patents for Faculty & Staff (PDF)
2.11: Faculty Workload (PDF)
2.13: Misconduct in Scientific and Scholarly Research (Rescinded)
2.16: Intellectual Property Rights for Students (PDF)
3.00: Admission & Degree Requirements (PDF)
3.04: Student Education Records Privacy and Release (PDF)
     Procedure: 3.04:1 Student Education Records Privacy and Release (PDF)
3.21: Assessment of Student Learning Outcomes (PDF)
     Procedure: 3.21:1 Assessment of Student Learning Outcomes (PDF)
3.22: Student Service Members and Veterans (PDF)
5.09: Cancellation of Classes and Closing the University (PDF)
    Procedure: 5.09: Closing and Cancellation (PDF)
5.13: Grants Application Approval and Management (PDF)
5:18: Emeritus Faculty (PDF)
5.25: Human Subject Research (PDF)
     Procedure: 5.25: Research Involving Human Subjects (PDF)
5.26: Business Enterprise Development (Rescinded)
5.35: Emergency Management (PDF)

Business and Finance

1.05: Investment Policy (PDF)
3.20: University Housing (PDF)
4.00: Purchasing Authority (PDF)
     Procedure: 4.00:1 Procurement Services and Selection of Vendors (PDF)
     Procedure: 4:00:2 Bidding, Minority Vendors & Waivers (PDF)
     Procedure: 4:00:3 Purchasing Card (PDF)
     Procedure: 4.00:4 Surplus Property (PDF)
4.02: Asset Management (PDF)
     Procedure: 4.02:1 Asset Management (PDF)
4.10: Travel Authority and Driving Rules (PDF)
    Procedure: 4.10:1 Travel Authority-Business Rules (PDF)
    Procedure: 4.10:2 Driving Rules (PDF)
4.13: Meeting Expenditures (PDF)
4.14: Entertainment Policy on & Off-Campus (Rescinded)
4.21: Cash Management (PDF)
     Procedure: 4.21:1 Basic Cash Management Information (PDF)
     Procedure: 4:21:2 Department Cash Handling Responsibilities (PDF)
     Procedure: 4:21:3 Collection and Receipt of Cash, Checks & Credit Cards (PDF)
     Procedure: 4:21:4 Deposit Requirements (PDF)
     Procedure: 4:21:5 Petty Cash Funds and Change Funds (PDF)
     Procedure: 4.21:6 Cash Controls within Departments (PDF)
4.22: University Reserves or Allocated Fund Balances - UNDER REVIEW
4.40: Access to University Buildings (PDF)
     Procedure: 4.40:1Building Access and Key Control (PDF)
4.44: Use of University Facilities & Reservation of Space (PDF)
     Procedure: 4.44:1 Use of University Facilities & Reservation of Space (PDF)
4.73: Tuition Waivers for Adjunct Faculty (PDF)
4.75: Use of University Resources (PDF)
4.78: Identity Theft Policy: Red Flag Rules (PDF)
4.90: Tuition and Other Student Fees, Fines and Charges (PDF)
     Procedure 4.90:1 Course Fees - Management and Use (PDF)
4.92: Student Enrollment: Business Functions (PDF)
     Procedure: 4.92:1 Business Functions (PDF)
4.94: Electronic Signatures (PDF)
5.26: Business Enterprise Development (Rescinded)
5.27: Signature Authority for Contracts (PDF)
    Procedure: 5.27: Signature Authorization (PDF)
5.28: University Parking (PDF)
     Procedure: 5.28:1 University Parking (PDF)

Human Resources

3.19: Alcohol on Campus (PDF)
     Procedure: 3.19:1 Alcohol-On-Campus Events and Conferences (PDF)
4.40: Access to University Buildings (PDF)
     Procedure: 4.40:1 Building Access and Key Control (PDF)
4.64: Relocation Expense Reimbursement (PDF)
     Procedure: 4.64:1 Relocation Expense Reimbursement (PDF)
4.10: Travel Authority and Driving Rules (PDF)
    Procedure: 4.10:1 Travel Authority-Business Rules (PDF)
    Procedure: 4.10:2 Driving Rules (PDF)
4.77 Retirement and Re-employment (PDF)
     Procedure: 4.77:1 Retirement and Re-employment of Retirees (PDF)
4.93: Controlling Infectious and Communicable Diseases (PDF)
     Procedure: 4.93:1 Infectious and Communicable Disease (PDF)
5.01: Non-Discrimination/Harassment (PDF)
     Interim Procedure: 5.01:1 Affirmative Action Hiring Guidelines (Under Review)
     Procedure: 5.01:2 Reporting and Investigating Sexual Assault, Sexual Misconduct & Other Forms of Discrimination (PDF)
     Interim Procedure: 5.01:3 Affirmative Action for Vietnam Era and Disabled Vets (Under Review)
     Procedure: 5.01:5 Accommodation for Employees with Disabilities (PDF)
     Procedure: 5.01:6 Accommodation for Students with Disabilities (PDF)
5.06: Drug Free Campus & Workplace (PDF)
5.07: Drug Free Workplace (Rescinded)
5.08: Smoking (PDF)
5.16: President's Authority to Appoint Personnel and Manage Positions (PDF)
5.21: Bloodborne Pathogens (PDF)
      Procedure: 5.21:1 Bloodborne Pathogens-Exposure Control Plan (PDF)
5.22: Chemical Hazards (PDF)
     Procedure: 5.22:1 Chemical Hazard (PDF)
5.28: University Parking (PDF)
     Procedure: 5.28:1 University Parking (PDF)
5.30: Campus Computer and Network Use (PDF)
5.09: Cancellation of Classes and Closing the University (PDF)
   Procedure: 5.09: Closing and Cancellation (PDF)
5.32: Ethics:Conflicts of Interest and Nepotism (PDF)
5.36 Banning Individuals from University Property (PDF)
    Procedure: 5.36:1 Circumstances & Processes to Ban individuals from University Property (PDF)
5.37: Suicide Prevention Program (PDF)
5.38: Equal Opportunity (Under Review)

For Public Safety Employees
4.80: Security Officers - Recruitment, Selection & Appointment (PDF)
4.81: Security - Probationary Period (PDF)
4.82: Security - Holiday (PDF)
4.83: Security - Vacation (PDF)
4.84: Security - Performance Management (PDF)
4.85: Security - Corrective Action (PDF)
4.86: Security - Wages (PDF)
4.89: Security - Reduction in Force (PDF)

For Faculty
2.11: Faculty Workload (PDF)
2.15: University promotion and Tenure System (PDF)
4.73: Tuition Waivers for Adjunct Faculty (PDF)
5.18: Emeritus Faculty (PDF)

For Administrative Employees
4.51: Administrators and ATSS Employment Actions (PDF)
     Procedure: 4.51:1 Performance Evaluations and Performance Improvement Plan (PIP) (PDF)
     Procedure: 4.51:2 New Hire Probationary Status (PDF)
4.52: Administrative Leaves (PDF)
4.53: Compensation for Administrative Employees (PDF)
4.54: Administrative Staff Development Tuition Reimbursement Off-Campus (PDF)
4.58: On-Campus Education Benefits (PDF)
4.66: Professional Leaves of Absence for Administrators With Pay (PDF)
4.67: Professional Leaves of Absence for Administrators Without Pay (PDF)
4.69: Concern Resolution (PDF)
     Procedure: 4.69:1 Concern Resolution (PDF)
5.33: Emeritus Administrator (PDF)

Students

2.16 Intellectual Property Rights for Students (PDF)
3.04: Student Education Records Privacy and Release (PDF)

     Procedure: 3.04:1 Student Education Records Privacy and Release (PDF)
3.17: Student Conduct Code (PDF)
3.19: Alcohol on Campus (PDF)
     Procedure: 3.19:1 Alcohol-On-Campus Events and Conferences (PDF)
3.20: University Housing (PDF)
3.21: Assessment of Student Learning Outcomes (PDF)
     Procedure: 3.21:1 Assessment of Student Learning Outcomes (PDF)
3.22: Student Service Members and Veterans (PDF)
4.40: Access to University Buildings (PDF)
     Procedure: 4.40:1 Building Access and Key Control (PDF)
4.92: Student Enrollment: Business Functions (PDF)
     Procedure: 4.92:1 Business Functions (PDF)
4.93: Controlling Infectious and Communicable Diseases (PDF)
     Procedure: 4.93:1 Infectious and Communicable Disease (PDF)
5.01: Non-Discrimination/Harassment (PDF)
     Interim Procedure: 5.01:1 Affirmative Action Hiring Guidelines (Under Review)
     Procedure: 5.01:2 Reporting & Investigating Sexual Assault, Sexual Misconduct & Other Forms of Discrimination (PDF)
     Interim Procedure: 5.01:3 Affirmative Action for Vietnam Era and Disabled Vets (Under Review)
     Procedure: 5.01:5 Accommodation for Employees with Disabilities (PDF)
     Procedure: 5.01:6 Accommodation for Students with Disabilities (PDF)
5.06: Drug Free Campus & Workplace (PDF)
5.07: Drug Free Workplace (Rescinded)
5.08: Smoking (PDF)
5.21: Bloodborne Pathogens (PDF)
      Procedure: 5.21:1 Bloodborne Pathogens-Exposure Control Plan (PDF)
5.22: Chemical Hazards (PDF)
      Procedure: 5.22:1 Chemical Hazard (PDF)
5.28: University Parking (PDF)
     Procedure: 5.28:1 University Parking (PDF)
5.30: Campus Computer and Network Use (PDF)
5.36: Banning Individuals from University Property (PDF)
     Procedure: 5.36:1 Circumstances & Processes to Ban Individuals from University Property (PDF)
5.37: Suicide Prevention Program (PDF)
5.38: Equal Opportunity (Under Review)

Safety and Security

3.19: Alcohol on Campus (PDF)
     Procedure: 3.19:1 Alcohol-On-Campus Events and Conferences (PDF)
4.40: Access to University Buildings (PDF)

     Procedure: 4.40:1 Building Access and Key Control (PDF)
4.93: Controlling Infectious and Communicable Diseases (PDF)
     Procedure: 4.93:1 Infectious and Communicable Disease (PDF)
5.10: Solicitations and Demonstrations (PDF)
     Procedure: 5.10: Solicitations, Distribution of Material, and Outdoor Demonstrations (PDF)
5.21: Bloodborne Pathogens (PDF)
      Procedure: 5.21:1 Bloodborne Pathogens-Exposure Control Plan (PDF)
5.22: Chemical Hazards (PDF)
     Procedure: 5.22:1 Chemical Hazard (PDF)
5.06: Drug Free Campus & Workplace (PDF)
5.07: Drug Free Workplace (Rescinded)
5.08: Smoking (PDF)
5.09: Cancellation of Classes and Closing the University (PDF)
    Procedure: 5.09: Emergency University Closing and Class Cancellation (PDF)
4.79: Department of Campus Security (PDF)
5.28: University Parking (PDF)
      Procedure: 5.28:1 University Parking (PDF)
5.35: Emergency Management (PDF)
5.36: Banning Individuals from University Property (PDF)
     Procedure: 5.36:1 Circumstances & Processes to Ban Individuals from University Property (PDF)

Information Technology and Communications

5.30: Campus Computer and Network Use (PDF)

University Development

5:31: Solicitation of Gifts and Private Funds (PDF)
      Procedure: 5.31:1 Fundraising Guidelines & Processes (PDF)
5:13: Grants Application Approval and Management (PDF)

 

University Policies

Contact Information

Sandy Duduit, Executive Secretary
Shawnee State University
Office of the President

940 Second Street
Portsmouth, OH 45662

(740) 351-3542
sduduit@shawnee.edu

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