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Policies and Procedures at SSU

The University Policies and Procedures web pages may be searched by category or number.  The policies listed below are grouped in related categories and may be repeated if the policy or procedure relates to one or more categories. Click on the links below to access the content-related categories. Note that some policies have corresponding procedures located directly below the policy.

Board of Trustees

1.01: Bylaws of the Board of Trustees
1.02: Presidential Selection
1.03: Evaluation of President
1.04: Honorary Degree
1.05: Investment
5.32: Ethics

Administration and Operation

3.19: Alcohol on Campus
     Procedure: 3.19:1 Alcohol-On-Campus Events and Conferences
4.40: Access to University Buildings 
     Procedure: 4.40:1Building Access and Key Control
5.00: Policies and Procedures
     Procedure: 5.00: Policy and Procedure System and Review Process

5.06: Drug Free Campus
5.08: Smoking
5.10: Outdoor Space and Use of University Facilities
     Procedure: 5.10: Solicitation and Distribution Activity
4.44: Use of University Facilities
4.90: Taxonomy For The Review And Approval Of Tuition And Other Student Fees, Fines And Charges 
4.91: Naming of University Buildings and Campus Areas
      Procedure: 4.91:1 Naming of University Buildings and Campus Areas 
5.11: Media Information
5.19: Public Records
     Procedure: 5.19:1 Public Records
5.28: University Parking
     Procedure: 5.28:1 University Parking
4.70: Use of Volunteers and Interns
5.09: Cancellation of Classes and Closing the University
    Procedure: 5.09: Emergency University Closing and Class Cancellation
5.34: Records Management, Retention and Disposal
     Procedure: 5.34: Records Management, Retention and Disposal     

Admission and Academics

1.04: Honorary Degree
2.06 Approval of Graduates
2.08: Academic Program Review
2.09: Establishing a Center
2.10: Inventions/Discoveries & Patents
2.11: Faculty Workload
2.13: Misconduct in Scientific and Scholarly Research
3.00: Admission & Degree Requirements
3.04: Student Education Records Privacy and Release
     Procedure: 3.04:1 Student Education Records Privacy and Release
3.21: Assessment of Student Learning Outcomes
5.09: Cancellation of Classes and Closing the University
    Procedure: 5.09: Closing and Cancellation
5.13: Grants Application Approval and Management
5:18: Emeritus Faculty
5.25: Human Subject Research
     Procedure:  5.25: Research Involving Human Subjects
4.70 Use of Volunteers and Interns
5.26: Business Enterprise Development
5.35: Emergency Management

Business and Finance

1.05: Investment Policy
4.00: Purchasing Authority
     Procedure: 4.00:1 Procurement Services and Selection of Vendors
     Procedure 4:00:2 Bidding, Minority Vendors & Waivers
     Procedure 4:00:3 Purchasing Card
     Procedure 4.00:4 Surplus Property
4.02: Inventory of Equipment
4.10: Travel Authority and Driving Rules
    Procedure 4.10:1 Business Rules
    Procedure 4.10:2 Driving Rules
4.12: Supplementing Credit Cards for Travel
4.13: Retreats and University Entertainment
4.14: Entertainment Policy on & Off-Campus
4.20: Student Activity Fund Policy
4.21: Cash Management
     Procedure: 4.21:1 Basic Cash Management Information
     Procedure: 4:21:2 Department Cash Handling Responsibilities
     Procedure: 4:21:3 Collection and Receipt of Cash, Checks & Credit Cards
     Procedure: 4:21:4 Deposit Requirements
     Procedure: 4:21:5 Petty Cash Funds and Change Funds
     Procedure: 4.21:6 Cash Controls within Departments
4.22: University Reserves
4.40: Access to University Buildings
     Procedure: 4.40:1Building Access and Key Control
4.44: Use of University Facilities
4.73: Tuition Waivers for Adjunct Faculty
4.75: Use of University Property including Cell Phones and Other Communication Devices
4.78: Identity Theft Policy: Red Flag Rules
4.90: Taxonomy For The Review And Approval Of Tuition And Other Student Fees, Fines And Charges
4.92: Student Enrollment: Business Functions
     Procedure: 4.92:1 Business Functions
3.20: University Housing
5.26: Business Enterprise Development
5.27: Signature Authority for Contracts
     Procedure: 5.27: Signature Authorization
5.28: University Parking
     Procedure: 5.28:1 University Parking

Human Resources

3.19: Alcohol on Campus
     Procedure: 3.19:1 Alcohol-On-Campus Events and Conferences
4.40: Access to University Buildings 
     Procedure: 4.40:1Building Access and Key Control
4.62: Advertising Vacant Positions
4.64: Relocation Expense Reimbursement
     Procedure: 4.64:1 Relocation Expense Reimbursement
4.65: Administrative Family and Medical Leaves
4.10: Travel Authority and Driving Rules
    Procedure 4.10:1 Business Rules
    Procedure 4.10:2 Driving Rules
4.70: Use of Volunteers and Interns
4.71: Voice Communications
4.12: Supplementing Credit Cards for Travel
4.77 Retirement and Re-employment
     Procedure: 4.77:1 Retirement and Re-employment of Retirees
5.01: Equal Opportunity and Non-Discrimination/Harassment
     Interim Procedure: 5.01:1 Affirmative Action Hiring Guidelines
     Procedure: 5.01:2 Reporting Complaints of Discrimination and Harassment
     Interim Procedure: 5.01:3 Affirmative Action for Vietnam Era and Disabled Vets
     Procedure: 5.01:4 Sexual Harassment/Misconduct
     Procedure: 5.01:5 Accommodation for Employees with Disabilities
5.06: Drug Free Campus
5.07: Drug Free Workplace
5.08: Smoking
5.16: Personnel Appointments
5.21: Bloodborne Pathogens
      Procedure: 5.21:1 Bloodborne Pathogens-Exposure Control Plan
5.22: Chemical Hazards
     Procedure: 5.22:1 Chemical Hazard
5.28: University Parking
     Procedure: 5.28:1 University Parking
5.30: Campus Computer and Network Use
5.09: Cancellation of Classes and Closing the University
    Procedure: 5.09: Closing and Cancellation
5.32: Ethics

For Public Safety Employees
4.80: Security Officers - Recruitment, Selection & Appointment
4.81: Security - Probationary Period
4.82: Security - Holiday
4.83: Security - Vacation
4.84: Security - Performance Management
4.85: Security - Corrective Action
4.86: Security - Wages
4.89: Security - Reduction in Force

For Faculty
2.11: Faculty Workload
2.15: University promotion and Tenure System
4.73: Tuition Waivers for Adjunct Faculty
5.18: Emeritus Faculty

For Administrative Employees
4.51: Administrators and ATSS Employment Actions
     Procedure: 4.51:1 Performance Evaluations and Performance Improvement Plan (PIP)
     Procedure: 4.51:2 New Hire Probationary Status
4.53: Compensation for Administrative/ATSS
4.54: Administrative Staff Development Tuition Reimbursement Off-Campus
4.55: Administrative Employee Vacation
4.56: Administrative Staff Sick Leave
4.57: Administrative Staff Holidays
4.58: On-Campus Educational Benefits Administrative/ATSS
4.65: Administrative Family and Medical Leaves
4.66: Professional Leaves of Absence for Administrators With Pay
4.67: Professional Leaves of Absence for Administrators Without Pay
4.68: Disability Leave of Absence
4.69: Concern Resolution
5.33: Emeritus Administrator

Students

3.04: Student Education Records Privacy and Release
     Procedure: 3.04:1 Student Education Records Privacy and Release
3.17: Student Conduct Code
3.19: Alcohol on Campus
     Procedure: 3.19:1 Alcohol-On-Campus Events and Conferences
3.20: University Housing
3.21: Assessment of Student Learning Outcomes
4.40: Access to University Buildings 
     Procedure: 4.40:1Building Access and Key Control
5.01: Equal Opportunity and Non-Descrimination/Harassment
     Interim Procedure: 5.01:1 Affirmative Action Hiring Guidelines
     Procedure: 5.01:2 Reporting Complaints of Discrimination and Harassment
     Interim Procedure: 5.01:3 Affirmative Action for Vietnam Era and Disabled Vets
     Procedure: 5.01:4 Sexual Harassment/Misconduct
     Procedure: 5.01:5 Accommodation for Employees with Disabilities   
5.06: Drug Free Campus
5.07: Drug Free Workplace
5.08: Smoking
5.21: Bloodborne Pathogens
      Procedure: 5.21:1 Bloodborne Pathogens-Exposure Control Plan
5.22: Chemical Hazards
      Procedure: 5.22:1 Chemical Hazard
5.28: University Parking
     Procedure: 5.28:1 University Parking
5.30: Campus Computer and Network Use
4.20 Student Activity Fund Policy
4.92: Student Enrollment: Business Functions
     Procedure: 4.92:1 Business Functions

Safety and Security

4.40: Access to University Buildings
     Procedure: 4.40:1 Building Access and Key Control
5.10: Outdoor Space and Use of University Facilities
     Procedure: 5.10: Solicitation and Distribution Activity
3.19: Alcohol on Campus
     Procedure: 3.19:1 Alcohol-On-Campus Events and Conferences
5.21: Bloodborne Pathogens
      Procedure: 5.21:1 Bloodborne Pathogens-Exposure Control Plan
5.22: Chemical Hazards
     Procedure: 5.22:1 Chemical Hazard
5.06: Drug Free Campus
5.07: Drug Free Workplace
5.08: Use of Tobacco Products
5.09: Cancellation of Classes and Closing the University
    Procedure: 5.09: Emergency University Closing and Class Cancellation
4.79: Department of Campus Security
5.28: University Parking
      Procedure: 5.28:1 University Parking
5.35: Emergency Management

Information Technology and Communications

4.71: Voice Communications 
5.30: Campus Computer and Network Use

University Development

5:31: Shawnee State Development Foundation and the Shawnee State University Development Office
5:13: Grants Application Approval and Management

 

University Policies

Contact Information

Joyce Moore, Executive Secretary
Shawnee State University
Office of the President

940 Second Street
Portsmouth, OH 45662

(740) 351-3542
jmoore@shawnee.edu

Page maintained by the department of communications.