MINUTES
University Faculty Senate
February/18/2007

I. Roll Call
Meeting called to order by President Ken Warfield at 4:08p.m.

Members Present: Steve Doster, Janna Gallaher, Ginny Hamilton, Jean Houser, Janice Johnson, Ed Kehres, Barbara Kunkle, Patric Leedom, Krista Maxson, Rhoni Maxwell-Rader, Dan Moore, Chris O’Connor, Scott Oliver, Chip Poirot, Brenda Renfroe, Debra Scurlock, and Ken Warfield.

Members Absent: Barbara Conn, Isabel Graziani, Kathryn Locke, and Larry Miller.
ExOfficio Members Present: Michael Field, Jim Kadel, Steve Midkiff, and David Todt.

II. Approval of Agenda
Dan Moore moved and Patric Leedom seconded a motion to approve the agenda. The motion passed unanimously.

III. Approval of Minutes
Dan Moore moved and Janna Gallaher seconded a motion to approve the minutes of the Jan. 18,2007 meeting. Chip Poirot asked that the minutes be amended to reflect that resolutions were not put on the agenda despite the request. Further he asked that a difference of opinion between Chip Poirot and Ken Warfield about what it means to be on an agenda be included in the minutes.
The motion passed.

IV. Treasurer’s Report
Dan Moore reported that the fiscal year 2007 budget was $3,360.00 and $3,088.00 has been spent. The current year balance is $272.00. We have a carry forward from 2006 of $10,614.00 giving us a total amount available of $10,886.00.

V. Announcements from Senate President – Ken Warfield
A. OFC Report – Ken Warfield reported that the Ohio Faculty Council meets Friday. Speaker Houston is to attend the meting. He will have more information at our next meeting.
B. Capital Campaign – The capital campaign is now public. We reached half way in house. A hefty goal of $12 million was set. It is hoped the rest will be reached through contributions from the public sector.
C. Master Plan – A semifinal draft has been released. We have the opportunity to view it.
D. The Search for a Vice President of Finance is getting close to the interview stage (interviews scheduled for next weekend).
VI. Committee Reports
A. EPCC – Krista Maxson
1) MATH 2425 – MATH 305 Bridge course. Krista Maxson moved and Patric Leedom seconded a motion to approve. Passed unanimously.
2) UNIV 1101, UNIV 1105, UNIV1106. Krista Maxson moved and Patric Leedom seconded a motion to approve. Passed unanimously.
3) Procedure for Transfer Credits – Krista Maxson moved and Debra Scurlock seconded a motion to approve. Passed unanimously.

B. Committee on Committees – Ken Warfield
Ken Warfield reported that all Senate seats and seats on committees are filled.

C. Faculty Affairs & Development – Barbara Kunkle
No report.

D. Fiscal Affairs – Chris O’Connor
No report. The committee is meeting tomorrow.

E. Student Affairs – Rhoni Maxwell-Rader
No report.

F. Facilities Patric Leedom
1) SSU Tobacco Policy – with the passage of the state ban, legal departments are trying to interpret status and work has stopped until this interpretation is complete.
2) Vehicle Parking Policy - the policy of 1999 will be revisited. The committee will meet with Steve Donahue to get started. It is expected it will take a year to get ready.
3) Emergency Response Plan – A new policy will be forthcoming in a couple of months. A request has been made for training for heart attack defibrillators which are located in each building. Scott Oliver stated a belief we should be trained and that CPR would be good.
4) It was reported that at the Feb. 9 Board of Trustees meeting an effort to issue bonds to raise the necessary funds for renovation of the University Center would be approved. Hope to start by Fall.
5) A large electrical generator will be installed to provide emergency electrical power to support food and warmth for residential students in case there is a disaster.
6) The Campus Master Plan is nearing completion. The Board of Trustees should approve the plans at their April meeting.
7) There is a discussion about adding swimming as a sport. There is a questions about the Natatorium pool being regulation size for the sport.

G. A & I Committee Brenda Renfroe
They are reviewing minimum roster size for sports. Fall Quarter drug testing took place of 20 athletes with one positive result. Winter they have completed 10 with 10 to come.

H. Semester Conversion – Barbara Conn
Barbara Conn is ill.

VII. Provost Report – Michael Field
A) Semester Conversion – Michael Field reported that two weeks ago a meeting of department chairs was held as well as a meeting with secretaries. In a couple of weeks there will be a meeting of the Semester Conversion Council. There is lots of material available on line. He assumes students will get concerned when they start registering.

B) AQIP – Dave Todt reported that four action projects are being updated tomorrow at the Budget/Strategic Planning meeting. The Teaching/Learning Center is complete with the report being written. The Student Affairs project is also complete. A third action project needs to be added to replace the Teaching/Learning Center project. We must have 3 projects in place in action. This new project will be discussed tomorrow.

VIII. Old Business
A. Resolutions submitted by Chip Poirot
Item 1 – Chip Poirot moved and Steve Doster seconded the first item. Janna Gallaher asked what and where are the procedures for the programs . The documents creating the committees includes procedures.
Krista Maxson asked why EPCC is included in the list. The chair is the Vice President of Senate.
Michael Field commented that when the Center for Teaching & Learning and the Women’s Center went to the Board, they included statements saying that the Directors can be removed by the Provost because the Board required it be there. He further stated he doesn’t expect to remove chairs of committees because he doesn’t appoint chairs. He does appoint Directors. In seven years he has removed only one Director. After addition discussion, Dan Moore called the question. The vote was 5 opposed, 0 in favor, 11 abstentions. Item 1 did not pass.
Item 2 – Chip Poirot moved and Steve Doster second the second item. Chip Poirot stated there is only one statement about academic freedom in the contract. Janna Gallaher stated that is we are voting to define academic freedom, perhaps a committee needs to form a definition of what our faculty thinks is academic freedom. Barb Kunkle asked if we need to form such a committee. Steve Doster stated a concern that if the SEA definition doesn’t agree with the Senate definition, then a faculty member might comply with Senate but not SEA and that would be trouble. Dave Todt indicated part 6 would effect those courses that have common exams and faculty might use it to opt out of a department mandated common exam program. Chip Poirot stated his assessment issue is being told by someone that a test must include specific material.
Dan Moore moved we refer this to Faculty Affairs Committee. Provost Field stated that if faculty wants a better definition, it should be negotiated. He strongly advised us to refer this to SEA and its lawyers. Steve Doster seconded the motion. It passed with 1 abstention.
Item 3 – Chip Poirot moved and Rhoni Maxwell-Rader seconded item 3. Dave Todt indicated information can be gotten any time about assessment. He will be happy to report. Krista Maxson indicated she would like to report regularly on the work of the Assessment Committee. Dave Todt indicated he had a problem with the reference to NCATE. Chip Poirot indicated he meant North
Central. Provost Field stated that we are doing awfully well with assessment as compared to other institutions. Chris O’Connor stated that having something that tells where the Assessment Committee fits in the structure would be good.
Chip Poirot withdrew his motion.

IX. New Business -
A) Administrative Evaluation - moved to the next meeting.
B) Dan Moore stated a concern about our snow policy. He would like to see something put in place and enforced. His concern that faculty have to take it upon themselves to cancel classes and he fears we could be held accountable. Michael Fields stated that closing campus is very awkward. He has to look at a lot of variables. He made the decision at 6 a.m. Wednesday morning to close and couldn’t have made the decision before that. He was not responsible for speed of getting posted on TV and radio.


X. Announcements from the Senate Floor
None

XI. Adjournment
Krista Maxson moved and Rhoni Maxwell-Rader seconded a motion to adjourn. The motion passed unanimously.
The meeting was adjourned at 5:40 p.m.

MINUTES
University Faculty Senate
March/8/2007

I.   Roll Call

Meeting called to order by President Ken Warfield at 4:10p.m.

Members Present:  Barbara Conn, Steve Doster, Janna Gallaher, Isabel Graziani, Ginny Hamilton, Jean Houser, Janice Johnson, Patric Leedom, Rhoni Maxwell-Rader, Larry Miller, Dan Moore, Chris O’Connor,  Scott Oliver, Chip Poirot, Brenda Renfroe, Debra Scurlock, and Ken Warfield.

Members Absent:  Ed Kehres, Barbara Kunkle, Kathryn Locke, and Krista Maxson.

ExOfficio Members Present:  Michael Field, Jim Kadel, and David Todt.

     II.         Approval of Agenda

                  Chip Poirot moved and Patric Leedom seconded a motion to approve the agenda.  The motion passed unanimously.

    III.         Approval of Minutes

                  Chip Poirot moved and Scott Oliver seconded a motion to approve the minutes of the Feb. 8, 2007 meeting. The requested comment was added. 

The motion passed unanimously.

    IV.         Treasurer’s Report

                   Dan Moore reported that the fiscal year 2007 budget was $3,360.00 and $3,290.00 has been spent.  The current year balance is $70.00.  We have a carry forward from 2006 of $10,614.00 giving us a total amount available of $10,684.00.  Janna Gallaher moved and Steve Doster seconded a motion to approve the Treasurer’s report.  The motion passed unanimously.  Chip Poirot asked if money could e spent on faculty party since the Governor has frozen food money.  Dr. Field said the freeze does not apply to us.  Chip Poirot asked for email information about a party date.  He is thinking about near the end of next quarter.

     V.         Announcements from Senate President – Ken Warfield

A.    OFC Report – Ken Warfield reported that the Ohio Faculty Council meets Friday.  Chris Redfern, state representative from district 80, is to attend the meeting.  He will have more information at our next meeting.

B.     VP Finance search – There will be four interviews next week.

C.     Registrar search – Three candidates will be interviewed this week.

D.    Semester Conversion Policy Updates – Over the next few months we will get all existing policies updated to reflect the change to semesters.

E.     Faculty Development Program – This was sent out by email.  It has been updated to reflect the change to semesters.  Chip Poirot asked about Barbara Kunkle’s comments.  Dr. Field responded that there was no change in the policy except changing quarters to semesters.  Chip Poirot moved and Barbara Con seconded a motion to endorse the updated policy.  The motion passed unanimously.

F.      University College – Ken Warfield has a handout.  Dr. Morris has asked for feedback.  We are to send feedback to Ken Warfield who will aggregate the feedback and report it to Dr. Morris.

G.    Parking Policy – There has been a call for feedback.  Patric Leedom will discuss in his committee report.

     VI.       Committee Reports

A.    EPCC – Ken Warfield reported for Krista Maxson

1) Change in hours for courses PTAT 2123, 2231, 2232 – Ken Warfield moved and Chip Poirot seconded a motion to approve.  The motion passed unanimously. 

                               B.  Committee on Committees – Ken Warfield

                                    Ken Warfield reported that all Senate seats and seats on committees are filled.  Larry Miller asked about the Honors Committee.  Dr. Field suggested he ask Shannon Lawson.  Chip Poirot asked if any change would come through Senate.  Dr. Field indicated he was not sure of the status of the Honors Committee and Ken Warfield said he would check.

                         C.  Faculty Affairs & Development – Barbara Kunkle

                               No report.

                         D.  Fiscal Affairs – Chris O’Connor

                               The committee has met twice.  Dave Todt has asked for a call for action project proposals.  The committee is being asked to do some things with 20/20 campus update of master plan.  The name may get changed back to Strategic Planning but they want to settle on something descriptive. More information to come.

E.     Student Affairs – Rhoni Maxwell-Rader

1)  The committee has finished the Student Transition Guide and Fair Treatment Policy.

2)      The Vice President for Student Affairs attended their last meeting to get to know a little better what needs to be sent as message to student about semester change.

3)      Academic Forgiveness – They are looking at other school’s policies.  They will look at this next quarter.

4)      Instructor Evaluations – They want to convene an ad hoc committee to look at their recommendation about forms, pilot study, fiscal feasibility, etc.  Barbara Conn reported they started looking at this last year but it was tabled while semester conversion took place.  They discovered a previous group had worked on this.  Patric Leedom reported the previous group was formed by SEA. This group stopped because they wanted a Leichter scale which would require a scantron and money wasn’t available.  The committee has looked at three forms.  The committee would like to pilot at end of summer semester and have full implementation in the fall.  Patric Leedom moved that an ad hoc committee be convened to consider Instructor Evaluation during Spring quarter and bring back a recommendation at the end of Spring for endorsement. Chris O’Connor seconded the motion.  After discussion of the time line, the motion was amended to read: 

An ad hoc committee be convened to consider Instructor Evaluation during Spring quarter and bring a formal proposal for a pilot study at the May 10 meeting and bring a formal proposal to faculty Senate fall semester at their earliest convenience.

Steve Doster noted that during the pilot study we would have to require that students use both forms.  We would have to work with the SEA Executive Board to work this out.  Dr. Field pointed out that the contract says an SEA committee and the Provost agree to the changed form.  The motion passed unanimously.

                        F.  Facilities   Patric Leedom

1)  Vehicle Parking Policy and Procedures  - the policy of 1999 will be reviewed.  Last October a committee began looking at this policy.  The draft policy was produced which we received.  Steve Donahue met with the Facilities Committee, who had not seen the policy before it was sent out by Ken Warfield, and reported the policy was not changed.  Some of the procedures were changed.  Patric Ledom noted there are a lot of word changes in procedures.  Steve Donahue wants feedback from all of us about these changes.  Facilities Committee will formulate their feedback the second or third week of Spring quarter.  One concern is the special Dental Hygiene spaces are being used by faculty and students.  Another concern is in the Massie lot, people are parking in non-spaces.

       G.  A & I Committee   Brenda Renfroe

No report.

       H. Semester Conversion – Barbara Conn

There are some differences in the dates as posted on the University calendar and other places.  She is trying to get these dates straightened out.  They are currently loading course equivalencies on the website.

Students are complaining that they will not graduate when they thought they would.  Advisors need to look at this to see if the complaint is accurate.  Advising will be critical when fall registration starts April 23. 

VII.     Provost Report – Michael Field

A)    Dr. Field deferred to Dave Todt.

Dave reported on three assessment items: 

(1)   OBR, in an effort to get out in front of national move, has decided each institution must create a student success plan.  The goal is to head off a national exam and that assessment happens on a local basis.  OBR requires that student learning objectives for each program be established. A subcommittee of the Assessment Committee is working to respond to the OBR requirements.

(2)   Eight assessment mini grants were awarded in the last few days.

(3)   We are currently piloting the ETS MAP test in ENGL 112 classes.

(4)   Dave will send the OBR website hot link out so we can explore what other institutions are doing.

B)    Shawnee 20/20 – This is the planning process we are going to enter.  We have gone through the Facilities planning process and now we need to plan in Academic Affairs, Student Affairs, and University infrastructure.  It is hoped this will be done by December of next year.  This is being driven by the facilities master plan, AQIP Action projects, and Enrollment Management efforts.  To get to 5300 students, we are going to have to be purposeful in planning new programs.  Three teams will be formed to look at academic, student, and infrastructure concerns who will work with consultants.  The results will come back next fall to campus to prepare recommendations to present to the Board of Trustees by December of next year.  Dave Todt asked us to think about Shawnee’s mission which isn’t going to change.  Our planning process must be linked to our mission. 

VIII.     Old Business

A.  Administrative Evaluations – Steve Doster

     Steve Doster moved and Dan Moore seconded a motion to form a committee to consider putting administrative evaluations on line.  The motion passed unanimously.

   IX.    New Business -

A.  Nick Meriwether’s Resolution – Dan Moore moved and Chris O’Connor seconded a resolution prepared by Nick Meriwether.  The question was: “Should the university celebrate or endorse something publicly without faculty endorsing it?”  It was noted that there is currently no process to have something recognized or celebrated.  This resolution addresses this.  After considerable discussion, Steve Doster moved to table the resolution until the next meeting.  Chip Poirot seconded the motion to table.  The motion passed unanimously.

    X.    Announcements from the Senate Floor

 None

  XI.     Adjournment

        Patric Leedom moved and Isabel Graziani seconded a motion to adjourn.  The motion passed unanimously.

The meeting was adjourned at 5:40  p.m.

MINUTES
University Faculty Senate
April/12/2007

I. Roll Call
Meeting called to order by President Ken Warfield at 4:08p.m.

Members Present: Barbara Conn, Steve Doster, Janna Gallaher, Ginny Hamilton, Janice Johnson, Barbara Kunkle, Patric Leedom, Kathryn Locke, Krista Maxson, Rhoni Maxwell-Rader, Dan Moore, Brenda Renfroe, and Ken Warfield.

Members Absent: Isabel Graziani, Jean Houser, Ed Kehres, Larry Miller, and Chris O’Connor, Scott Oliver, Chip Poirot, and Debra Scurlock.

ExOfficio Members Present: Michael Field, Jim Kadel, Steve Midkiff, and Tim Scheurer.

II. Approval of Agenda
Dan Moore moved and Krista Maxson seconded a motion to approve the agenda. The motion passed unanimously.

III. Approval of Minutes
Dan Moore moved and Janna Gallaher seconded a motion to approve the minutes of the March 8, 2007 meeting. The motion passed unanimously.

IV. Treasurer’s Report
Dan Moore reported that the fiscal year 2007 budget was $3,360.00 and $3,378.00 has been spent. The current year balance is ($18.00). We have a carry forward from 2006 of $10,614.00 giving us a total amount available of $10,596.00. Patric Leedom moved and Krista Maxson seconded a motion to approve the Treasurer’s report. The motion passed unanimously.

V. Announcements from Senate President – Ken Warfield
A. OFC Report – Ken Warfield reported that the Ohio Faculty Council meets Friday and he cannot attend. The new Chancellor will not attend until May.
B. VP Finance search – The search is down to the decision process.
C. Registrar search – The Provost will address this search later.
D. University College – Ken Warfield reported he has not received any feedback yet. Rhoni Maxwell-Rader told us a report has gone to the President. Dr. Field told us the report sent to the President was the same document sent to us. There is no intent to take a request to the Board of Trustees to create a University College. Everything to be done by the University College is currently being done now by the Success Center. There will be no staff change or change in reporting process. Dr. Field indicated he has not heard any criticism about the University College. Ken Warfield asked for a motion to endorse the University College. Steve Doster asked that we wait until May to have a vote to give Senators a chance to get feedback from faculty. Tim Scheurer asked if there was a belief that Senate would act on the University College. Dr. Field wants an understanding that Senate chooses not to vote on the U.C. Ken Warfield said he feels Senate should vote. He will remind all Senators that we will vote at the next meeting so they can get feedback. Ken will send all the report to all faculty.
E. Parking Policy – Patric Leedom will address this in the Facilities Committee report. Barb Kunkle noted there are lots of rules and she doesn’t care for it.
F. Ad Hoc Committees (Administrative evaluations; Faculty Evaluations)
Administrative Evaluations – Steve Doster will chair this committee. The committee will get old evaluations out for suggested improvements by email.
Faculty Evaluations – Ken is waiting to see if there are additional volunteers before appointing the committee.
G. UFS Elections – Ken Warfield reported he will send out a request for nominations next week. Voting will be done electronically as was done last year. He will contact current Senators whose terms are expiring to see if they want to fun for reelection.

VI. Committee Reports
A. EPCC – Krista Maxson
No report
B. Committee on Committees – Ken Warfield
We need a faculty member for the Student Affairs Committee. He will put out a request for volunteers.
C. Faculty Affairs & Development – Barbara Kunkle
- Tomorrow the Ohio Learning Network Learning Center will put on an Institute. The Education folks will present how their research is going. Most events are in Massie 020 from 9 – 3. Senators were invited.
- Barbara Kunkle passed out a resolution submitted by the English & Humanities Department related to placement. We were asked to endorse the resolution. Patric Leedom moved and Steve Doster seconded the motion to endorse. Steve Doster asked if there is a problem with placement as it is currently being done. Tim Scheurer gave some history on the issue. He stated they are looking for something more efficient and while what is being done works it is felt we could get as good of placement using ACT scores.
Dr. Field asked if Bob Trusz could speak as the person most involved in Enrollment Management.
Bob Trusz stated there has been a writing sample forever and we receive writing samples on about 2/3 of students. ACT scores of 22 or higher exempt from writing samples and place students in 1101. A research project was done which showed ACT can be used as well as writing sample. Students who don’t take the ACT or SAT will still have to do the writing sample. He stated Fall registration starts in 10 days and we have to be ready to place students. We have too many students from a distance to make writing samples feasible.
Tim Scheurer stated that students with an ACT score of 17 or lower go into Developmental. It is students who score 18 to 22 that are being discussed. The Administration wants to try ACT and if it doesn’t work, English/Humanities will not be forced to retain this placement. The proposal being discussed by the Administration is 22+ go into 3 hour English; 19-21 go into the 5 hour 1101; 11-18 go into 0096; 10 or lower go into 095.
Steve Doster indicated he has a problem with the entire English Department being against this change and the Administration deciding.
Michael Field stated we have always used 22 and above. Under the current proposal this would cut numbers taking the writing sample. He stated he does not accept that English Department faculty own placement into a General Education course. If we require students to do all sorts of things, it is hard to recruit students. A transfer student is allowed to count the transfer course as entry level English course. We are discriminating against our native students.
Barbara Kunkle stated she felt the Administration overruling faculty is not the way it should be done. A compromise should be found.
Dr. Field stated the proposed cut offs are those used in every school in Kentucky and what we have is a department protecting its turf. He further stated that having Senate declare faculty are in control isn’t going to work.
Janna Gallaher asked if the Mathematics Department accepts ACT scores, why doesn’t English want to use them. She went on to say we are being put in the middle and she doesn’t feel we know enough to make a decision.
Krista Maxson stated that placement is about success in a course. Doug Darbro did his dissertation on placement and the department followed his advise.
Dr. Field stated that the research done showed that if students were placed on verbal subscore, there would have been a slightly higher success rate. The President has said we have to raise enrollment numbers. Senate doesn’t have the report so we do not know what it says.
Tim Scheurer stated that the Ohio Board of Regents is trying to make some decision about statewise placement. What is being proposed will do no harm in a year’s time.
Kathryn Locke indicated a concern about the tone being heard in this discussion.
Dr. Field stated he thinks it will work so well, we won’t want to go back.
Tim Scheurer noted that there is a sense that faculty don’t want a wide range of students in the same class. We don’t know if the ACT will work and English faculty know the writing sample works.
Steve Doster suggested we sent the issue through EPCC.
Dr. Field stated he has every intention of putting these ACT scores in place on a trial basis. The measure of success is very clear.
Steve Doster stated maybe it’s time to turn everything over to the administration and disband the Senate.
Rhoni Maxwell-Rader asked if Senate could recommend a pilot study.
Tim Scheurer stated “No, Senate can’t do that.”
Dr. Field stated that he doesn’t think there is an established precedent for establishing placement procedures. After a year of trying to work out a compromise, he is at rope’s end. This is the kind of thing that leads to the Ohio Board of Regents telling us what to do.
Barbara Kunkle reminded us that the resolution is that placement is a curricular issue rather than an administrative issue.
Tim Scheurer suggested we could find out if placement is the purvey of faculty or administration at other schools.
Barbara Kunkle suggested we table the resolution and ask the English Department and the Administration to go back to the table and compromise.
Dr. Field said he is not saying placement is an administrative issue and that faculty should not be consulted. He is concerned when faculty won’t look at data and other available information.
Krista Maxson moved and Rhoni Maxwell-Rader seconded a motion to tale this motion. The motion passed with one abstention.
(Secretary’s note – placement was established in the 1987-88 school year by a policy passed by the University Faculty Assembly. It was developed by faculty in the English and Mathematics departments with all recommendations made by those faculty members. The policy was then sent to the Board of Trustees for approval.)
D. Fiscal Affairs – Chris O’Connor
No report
E. Student Affairs – Rhoni Maxwell-Rader
No report
F. Facilities Patric Leedom
1) Vehicle Parking Policy and Procedures - Patric reported that the Facilities Committee has been asked to look at the policy for the next meeting which is next week and bring back comments. They will move forward at that meeting. They are considering putting out a bulletin to remind folks about firelines, designated parking places and the Dental reserved parking places.
G. A & I Committee Brenda Renfroe
Jim Settle, Vice President of Student Affairs was introduced to the committee membership. A proposal was made for club Track and Field to become a varsity sport at SSU. A discussion ensued and members present voted to allow the club Track and Field team to participate in the AMC championship and if they qualify continue to the nationals, while the option of adding a formal track and field team will be studied. Since only 4 voting members were present the proposal will be sent through email to the members absent for their vote. Drug testing continues and there have been only 1 positive out of 39 tests. The athletic director and the Vice President of Student Affairs will draft a statement as to why the university has a drug testing policy for its student athletes.
H. Semester Conversion – Barbara Conn
April 23 is the first day of semester registration. The course equivalency document was posted today on the website.

VII. Provost Report – Michael Field
A) Institutional Review Board; Registrar and Institutional Research -
An active institutional review board has been formed. Dr. Field got names from Ken Warfield and the membership is in compliance with the Board of Trustees Policy.
IACUC – Institutional Animal Care Unit – the zoo is being used for research and a board is needed to oversee its operation.
Registrar – Jonica Burke has been named the new Registrar and will begin work May 6, 2007.
Steve Midkiff will become Director of Institutional Research.
B) AQIP is extending the call for proposals for new initiatives.
Shawnee 20/20 is presently forming committees. Information will be available on email.
Ohio Board of Regents


VIII. Old Business
A. Administrative Evaluations – Steve Doster
Steve Doster updated us on the committee.
B. Instructor Evaluations – Rhoni Maxwell-Rader
No new information to add.
C. Celebration Resolution – Steve Doster
Krista Maxson moved and Kathryn Locke seconded a motion to table this discussion until our next meeting. Motion passed unanimously.

IX. New Business -
none

X. Announcements from the Senate Floor
None

XI. Adjournment
The meeting was adjourned at 5:32 p.m.

MINUTES
University Faculty Senate
May/10/2007

I. Roll Call
Meeting called to order by President Ken Warfield at 4:10 p.m.

Members Present: Barbara Conn, Steve Doster, Janna Gallaher, Ginny Hamilton, Jean Houser, Ed Kehres, Patric Leedom, Krista Maxson, Rhoni Maxwell-Rader, Larry Miller, Dan Moore, Chris O’Connor, Scott Oliver (substitute), Chip Poirot, Brenda Renfroe, Debra Scurlock, and Ken Warfield.

Members Absent: Isabel Graziani, Janice Johnson, Barbara Kunkle, and Kathryn Locke.

ExOfficio Members Present: Jonica Burke, Jim Kadel, Steve Midkiff, Tim Scheurer, and Dave Todt.

II. Approval of Agenda
Dan Moore moved and Patric Leedom seconded a motion to approve the agenda. The motion passed unanimously.

III. Approval of Minutes
Dan Moore moved and Patric Leedom seconded a motion to approve the minutes of the April 12, 2007 meeting. The motion passed unanimously.

IV. Treasurer’s Report
Dan Moore reported that the fiscal year 2007 budget was $3,360.00 and $3,523.00 has been spent. The current year balance is ($163.00). We have a carry forward from 2006 of $10,614.00 giving us a total amount available of $10,451.00. Jean Houser moved and Janna Gallaher seconded a motion to approve the Treasurer’s report. The motion passed unanimously.

V. Announcements from Senate President – Ken Warfield
A. OFC Report – Ken Warfield reported that the Ohio Faculty Council meets Friday. The new Chancellor will attend.
B. University College – Steve Doster asked if the questions raised on email had been answered? It was noted that the task force did not discuss the issue of University College taking over the independent studies degree. As to the question of additional space, it was noted by Tim Scheurer that space is sufficient now. Ken Warfield noted that if things need to be added in the future, Senate should be consulted at that time. Currently we are only being asked to endorse the concept of University College – not the specifics. Barbara Conn moved and Chip Poirot seconded a motion to endorse the establishment of University College. The motion passed unanimously.
C. Parking Policy – Patric Leedom told us that the Facilities Committee has reviewed the draft proposal and voted to recommend the policy to President Morris. Questions included: 1) Will the number of spaces will be reduced? Response ultimately the number will be expanded. (2) How will it be enforced? Response – we are friendly campus with casual enforcement. Three security people work per shift and security cameras are in place.
Steve Doster moved and Krista Maxson seconded a motion to endorse the parking policy.
Chip Poirot asked about bicycles. After some discussion, the motion was amended to
“The Faculty Senate approves procedural changes and recommends the policy be reviewed to make the campus bicycle friendly.” Steve Doster and Krista Maxson agreed to the friendly amendments and the motion passed unanimously.
D. UFS Elections – Elections are now in progress and will continue through next week.
E. Ethics Policy – The policy was sent out several months ago. The University Faculty Senate requested that Steve Doster send the policy to OEA attorney who found no problems. Chip Poirot moved and Debra Scurlock seconded a motion to endorse the Ethics Policy. Motion passed unanimously.

VI. Committee Reports
A. EPCC – Krista Maxson
Krista Maxson moved and Chip Poirot seconded a motion to pass the new minor in Social Work, the BA in Culture & Media Studies, change of MATH 125 to BUFI 1250, the change in prerequisites for UNIV 1105, and the Occupational Therapy Enhancement. Motion passed unanimously.
B. Committee on Committees – Ken Warfield
The Student Affairs Committee vacancy has been filled.
Our Constitution is written for quarters. An adhoc committee with representatives from both colleges and the General Education program will be appointed to look for things that need to be reviewed and updated.
Krista Maxson stated that GEAC should be a standing committee. This is the sort of problems that need to be considered. The recommendations will be bought back to Senate in the fall.
C. Faculty Affairs & Development – Barbara Kunkle
No report
D. Fiscal Affairs – Chris O’Connor
The committee has met twice. They are reviewing new action projects for AQIP. The budget is not yet approved. There is uncertainty at the state level.
E. Student Affairs – Rhoni Maxwell-Rader
The committee has not met this quarter because they are waiting for a new member. The Instructor Evaluation sub committee is meeting tomorrow. They have been reviewing available forms and will make a recommendation after tomorrow’s meeting. SEA will look at the recommendation.
F. Facilities Patric Leedom
- Last meeting was mostly about parking.
- The security force has three persons per shift. There are 172 security cameras in place.
- Renovation of the University Center is moving ahead.
- The Campus Plan will go to the Board in June.
- The gym floor has mercury in the wood floor which will have to be removed.
- A separate unit to cool the third floor of Massie Hall will be installed
- Trees and planters may be removed from Massie Hall parking lot to provide additional parking.
- Dental clinic has 8 designated parking spaces which should be saved for patients.
G. A & I Committee Brenda Renfroe
- drug testing was discussed again. The committee will vote on whether or not to continue testing.
- Still only one positive out of over 50 tests.
- The Athletic Director distributed a draft for a policy about adding new sports which will be reviewed and discussed at the next meeting which will be May 16.
H. Semester Conversion – Barbara Conn
Barbara Conn reported there are lots of meetings and plans on how to answer student questions. We were asked to encourage students to register. Steve Midkiff reported about 1400 students have registered. In response to a question about students retaking courses, it was reported there would be no problem for combined courses and the department will decide what is to be taken. Degree audits can be run but not in right hours. Students will be able to get audit for quarter system.

VII. Provost Report – Michael Field
A) AQIP is still working on new action projects. In the next 18 months we will prepare our portfolio. More information to come.
B) Shawnee 20/20 has started. An email from the Provost was sent out this morning requesting suggestions.
C) OBR Student Success Web Site has several components. The Assessment Committee has been talking about asking each program to give 5 to 7 student learning outcomes for each program this year instead of a big assessment report.
VIII. Old Business
A. Instructor Evaluations – Rhoni Maxwell-Rader
No new information to add.
B) Administrative Evaluations – Steve Doster
Steve Doster distributed Administrative review information. He would like to go forward with a 5 point scale. He would like for us to vote on the process with the understanding it can be tweaked as it is put on line. Ken Warfield asked how it will be tallied and reported. Tim Scheurer thinks 18 might need to be changed. Steve Doster stated this is a constructive instrument and could be an advance warning of a pending problem to administrators.
It was noted that we do not want to lose our ability to take a true no-confidence vote. Results will be distributed to UFS and administrators as part of the feedback loop. Steve Doster moved and Chip Poirot seconded a motion to accept the process and procedure of the Administrative Review proposal subject to tweaking by the committee members. The motion passed unanimously.
C. Celebration Resolution – Steve Doster
Krista Maxson moved and Debra Scurlock seconded a motion to table this discussion indefinitely. Krista Maxson called the question. The vote was 2 opposed, 11 in favor. Chip Poirot passed out a possible amendment for future reference.

IX. New Business -
Steve Midkiff introduced Jonica Burke, our new Registrar.

X. Announcements from the Senate Floor
None

XI. Adjournment
The meeting was adjourned at 5:27 p.m.

MINUTES
University Faculty Senate
June/7/2007

I. Roll Call
Meeting called to order by President Ken Warfield at 4:10 p.m.

Members Present: Steve Doster, Janna Gallaher, Ginny Hamilton, Jean Houser, Janice Johnson, Patric Leedom, Kathryn Locke, Krista Maxson, Dan Moore, Chris O’Connor, Scott Oliver (substitute), and Ken Warfield.

Members Absent: Barbara Conn, Isabel Graziani, Ed Kehres, Barbara Kunkle, Rhoni Maxwell-Rader, Larry Miller, Chip Poirot, Brenda Renfroe, and Debra Scurlock,

ExOfficio Members Present: Jonica Burke, Michael Field, Jim Kadel, Rob Mauldin, Steve Midkiff, Tim Scheurer, and Dave Todt.

II. Approval of Agenda
Dan Moore moved and Patric Leedom seconded a motion to approve the agenda. The motion passed unanimously.

III. Approval of Minutes
Jean Houser moved and Krista Maxson seconded a motion to approve the minutes of the May 11, 2007 meeting. Steve Doster distributed a replacement section for the minutes dealing with the Administrative Review as a correction. The motion passed unanimously as amended.

IV. Treasurer’s Report
Dan Moore reported that the fiscal year 2007 budget was $3,360.00 and $3,690.00 has been spent. The current year balance is ($330.00). We have a carry forward from 2006 of $10,614.00 giving us a total amount available of $10,284.00. Krista Maxson moved and Janna Gallaher seconded a motion to approve the Treasurer’s report. The motion passed unanimously.

V. Announcements from Senate President – Ken Warfield
A. OFC Report – Ken Warfield reported that the June Ohio Faculty Council meeting has been cancelled.
B. UFS Election Results – Ken Warfield announced the results and welcomed the new Senators before the agenda approval was completed earlier in the meeting.
Revised Smoking Policy – Patric Leedom moved and Krista Maxson seconded a motion to endorse the revised Smoking Policy. Steve Doster asked about the voiced concern about Chairs enforcing the policy. Ken Warfield reminded us that this is a revision of an existing policy and the only change was a smoking entrance cannot be established by state law. Patric Leedom indicated he had talked with Steve Donahue who asked why chair enforcement was a problem. The motion passed unanimously..

VI. Committee Reports
A. EPCC – Krista Maxson
Krista Maxson moved and Patric Leedom seconded a motion to pass all of the agenda items together. Motion passed unanimously.
B. Committee on Committees – Ken Warfield
The UFS election has been completed. All standing committees are staffed. Changes to committee membership will be dealt with in the Fall.
C. Faculty Affairs & Development – Barbara Kunkle
A report was submitted for inclusion in the minutes. It read:

The Faculty Affairs and Development Committee of the University Faculty Senate completed the following tasks this quarter:
I. The committee reviewed and recommended approval of two sabbatical requests under BOT 2.04: Nicholas Meriwether, Ph.D. applied for a one-semester sabbatical for Spring Semester, 2008 to work on scholarly manuscripts for publication and conduct preliminary research for an institute at Shawnee State.
David Finlow, Ph.D. applied for a one-semester sabbatical for Fall Semester, 2007. He has been invited to teach within the School of Chemistry and Environment at South China National University. Dr. Finlow will be teaching polymer properties and processing and will conduct undergraduate seminars with the hope of recruiting exchange students for SSU’s plastics program.
II. The committee has selected the recipient of the 2007-08 Faculty funded Scholarship: The recipient is Michelle L. Wessel. Michelle was one of about 34 applicants for the scholarship, the largest pool to date. The award for 2007-08 is $650. Committee member George Trampe headed the selection effort.
Submitted by Barbara Kunkle, Chair
Members: Xiaodan Huang, Linda Nickel, Gayle Massie, George Trampe
Note: It was reported that the sabbaticals will be on the Board of Trustees agenda this month and have been approved by the Provost and the President.
D. Fiscal Affairs – Chris O’Connor
The committee met last week. They are still discussing action projects for AQIP. They are discussing transferring the Advising Project to the University College. The Teaching and Learning Center project is complete. They will be putting forward three new projects.
E. Student Affairs – Rhoni Maxwell-Rader
Ken Warfield reported for Rhoni Maxwell-Rader. It was decided to disband the adhoc committee looking at student evaluations and turn the gathered information over to the SSU/SEA committee called for in the contract. Rhoni and Ken thanked everyone who had worked on the evaluation project.
F. Facilities Patric Leedom
- SGA has asked to go back to the old technology. They are concerned about how to get students to come to University events. They asked to have a bulletin board put up. It was decided to set up a bulletin board along the sidewalk near the University Center.
- The committee has endorsed the new draft of the Smoking Policy.
- The campus maser plan will be approved at the June 15 Board of Trustees meeting. It was reported that putting in a multi-purpose sports field in the area of parking lot next to the Library is one thing we can move forward with. There will be new tennis courts. The current soccer field will be paved for parking on a temporary basis. Later that area will be a baseball field.
G. A & I Committee Brenda Renfroe
No report

VII. Provost Report – Michael Field
A) Semester Conversion/Enrollments – It was reported this is going fairly well. Enrollment for Fall – The schedule is spread out more with more 8 a.m. classes. One of the predictions was that we would expect to see some decline in FTE count the first year. Initially this looked to be sever, but is getting better. Students are registering for fewer hours and advisors need to advise for a better load. Steve Midkiff has done some research and we are about 58 students ahead of last year at this time. The returning head count looks strong and the freshmen head count also looks good.
B) AQIP - Dave Todt reported that three projects are being passed on. Several technology-related initiatives are being combined in the Master Plan for Technology. They may rename the committee to the Strategic Planning Committee.
C) Shawnee 20/20 – Dave Todt reported that the Futures teams are looking at opportunities and will be brought together July 17, 18, and 19 to make plans. On October 2, classes may be cancelled for half a day to hold a conversation day for planning. Classes may be cancelled for the entire day with the second half of the day used for some other things – perhaps departmental retreats, assessment activities, etc. If we do an Assessment day, it will require some planning. This could become an annual event.
D) OBR Student Web Site – Dave Todt reported that UIS is working with Shawnee State’s web site. We need to include outcomes for the General Education Program and each degree program. He will be working with department chairs to gather needed information. Some data will be gathered from the annual report.




VIII. Old Business
A) Administrative Evaluations – Steve Doster
This is proceeding but it is taking longer than expected. Information will be distributed as soon as possible.

IX. New Business -
A) Krista Maxson explained that there is a proposal in EPCC concerning a change in course hours for the Secondary Mathematics Methods course. An email vote will be taken in EPCC. If it passes EPCC Senate will need to take a vote on the proposal. Krista Maxson moved and Patric Leedom seconded a motion to conduct a Senate email vote on the proposed changes after the EPCC vote. Ken Warfield voiced a concern about whether there will be enough Senators voting to deal with the proposal after the EPCC 5-day hearing and vote is completed. It was agreed that voting doesn’t have to be a 1-day event but can happen over multiple days. Dr. Field indicated he felt the comments from the open hearing should be considered. It was suggested that in the Fall term we offer two 3-hour courses as special topics courses and deal with an official change vote in the fall. Dr. Scheurer suggested we could treat the two special topics courses as an experiment. After this discussion, Krista Maxson withdrew her motion. The 5-day hearing will continue however and EPCC can decide about taking a vote at this time.

X. Announcements from the Senate Floor
None

XI. Adjournment
The meeting was adjourned at 5:00 p.m.