MINUTES
University Faculty Senate
February/9/2006

I. Roll Call

Members Present: Barbara Conn, Larry Estepp, Janna Gallaher, Ginny Hamilton, Jean Houser, Ed Kehres, Patric Leedom, Jim Miller, Dan Moore, Scott Oliver, Brenda Renfroe, Carl Schwing, Debra Scurlock, Krista Taylor, and Ken Warfield.

Members Absent: Trudy Bostick, Matt Cram, Steve Doster, Barbara Kunkle, Chris O’Connor, and Chip Poirot.

ExOfficio: Michael Field, Rob Mauldin, John Kelly, and Steve Midkiff.

II. Approval of Minutes
Dan Moore moved and Jean Houser seconded approval of the minutes of November 10 and January 12 meetings. Motion approved unanimously.


III. Approval of Agenda
Krista Taylor moved and Scott Oliver seconded a motion to approve the agenda. Motion approved unanimously.

IV. Treasurer’s Report
Dan Moore reported there have been a total of $1,668.00 in expenditures for the current year leaving a balance of $1,624.00. We have a carry forward from 2005 of $11,262.00. Brenda Renfroe moved approval and Krista Taylor seconded the motion to approve the Treasurer’s report. Motion passed unanimously.

V. Announcements & Remarks from Senate President Ken Warfield
A. The State of the University address is scheduled for Feb. 21. All were encouraged to attend.
B. Second-Hand Smoking Policy – The Second-Hand Smoking Policy was returned to Dr. Morris. She is working with a committee to designate an area outside each building for smoking.
C. UFS meeting location – Senate meetings will not move to Massie Hall until after Spring break. The room is not ready yet.
D. “Poised for Tomorrow” Capital Campaign is about to start. Faculty CoChairs are Ken Warfield and Krista Taylor. A Steering Committee has been selected including one member from each area.
E. Faculty Party is scheduled for Feb. 17 at Noggins. Dress will be casual. The party will run from 6 to 9 p.m.


VI. Provost – Michael Field/David Todt
Dr. Field reported that the web site could include a link to semester conversion information.

VII. Committee Reports
A. EPCC – Krista Taylor
Proposal – Removal of PHIL 331 Business Ethics and PHIL 330 Ethics and Technology in the 21st Century as courses satisfying the Ethics requirement of the General Education Program. Nick Meriwether explained the motivation of having only general education ethics courses count toward the GEP – don’t want to focus on only one part of life – want as broad and comprehensive focus as possible – better to have a wide scope of majors in a course. Krista Taylor moved approval and Jim Miller seconded the motion. The vote was 3 opposed, 11 in favor, no abstentions. The motion passed.
Proposal – BS and AS degrees in Individualized Studies semester conversion programs. Both programs were a straight 2/3 conversion from the quarter programs. Krista Taylor moved and Debby Scurlock seconded a motion to approve the proposed degree conversions. The vote was 14 in favor, no abstentions. The motion passed unanimously.

B. Committee on Committees – Ken Warfield
There has been no activity.

C. Faculty Affairs & Development – Barbara Kunkle
No report

D. Fiscal Affairs – Chris O’Connor
No report

E. Student Affairs – Barbara Conn
Barbara Conn reported that the committee is working on a semester conversion guide for students. They hope to complete it by the end of Winter quarter. They will need some secretarial support soon.
Patric Leedom stated it would help if faculty knew what courses would be taught and which semesters they will be offered to help students plan. We were reminded that the OT program moves to semesters Summer 2006 and all other programs move to semesters Summer 2007. Krista Taylor stated the Transfer Advising Plan would help students plan to get through to graduation with as little delay as possible. She reported that a model used by Central State is being used.

F. Facilities – Patric Leedom
- parking – the committee is concerned about the Massie Hall parking lot. It was never intended to be the faculty/staff primary lot. We are still working from the 1999 Parking Policy. The committee is updating the Policy.
- New Master Plan
The committee met with 4 bidders. The money for planning has been approved by the state. Between mid Feb. and April 1 they should get started. The plan will cover the next 20 years and will include equipment, space utilization, etc.
- The Massie Hall renovation stayed within the budget.
- The Health Science building renovation is going well and should be complete by fall quarter or sooner.
- The University Center plan is considering putting a second floor on. Student government wants more space. The plan submitted was over budget so they have gone back to start over.
- An upgrade of the gymnasium floor is being considered.
- The Howard-Ketter room is now 1 large room in the University Center to accommodate larger groups.

G. A & I – Brenda Renfroe
The committee hasn’t met.

VIII. Old Business
No old business.

IX. New Business
Semester conversion documents. Krista Taylor moved “EPCC will not require new course proposal documents . During the 5-day hearing information will be included via email about how the proposal effects other departments and what institutional resources will be needed. A syllabus will be included.” Jim Miller seconded the motion. In the discussion which followed, Jim Miller indicated that we should trust the departments. He doesn’t feel we can meet the April 13 deadline if course proposals has to be submitted before the semester conversion proposals are submitted. Jean Houser asked if the new catalog will be built from scratch and Steve Midkiff reported it will be. Michael Field stated his belief this motion will make the conversion easier. Jim Miller reported that Steve Doster (who is not present) has requested a secret ballot and the necessary five signatures were presented. Gayle Massie stated a concern that folks might try to sneak courses into the proposals. Chris Kacir stated that his department felt this was a better time to add new courses as part of the semester conversion rather than add them under quarters and then convert them. Krista Taylor stated this proposal will allow Senate to vote on the proposal as a whole.
The vote was 14 yes, 1 no, 0 abstentions. Motion passed.

X. Announcements from the Senate Floor
None

XI. Adjournment
Krista Taylor moved, Dan Moore seconded a motion to adjourn. The meeting was adjourned at 4:46 p.m.

 

MINUTES
University Faculty Senate
March/9/2006

I. Roll Call

Members Present: Barbara Conn, Matt Cram, Steve Doster, Janna Gallaher, Ginny Hamilton, Jean Houser, Ed Kehres, Patric Leedom, Dan Moore, Scott Oliver, Chip Poirot, Brenda Renfroe, Carl Schwing, Debra Scurlock, Krista Taylor, and Ken Warfield.

Members Absent: Trudy Bostick, Larry Estepp, Barbara Kunkle, Jim Miller, and Chris O’Connor.

ExOfficio: Michael Field, John Kelly, Steve Midkiff, and Martha Rader.

II. Approval of Agenda
Jean Houser moved and Patric Leedom seconded a motion to approve the agenda. The motion passed.

III. Approval of Minutes
Brenda Renfroe moved and Chip Poirot seconded a motion to approve the minutes of Feb. 9, 2006 meeting. The motion passed.

IV. Treasurer’s Report
Dan Moore reported that we have spent all of this year’s budget of $3,292.00. We have a carry forward total of $11,000 +. Actual expenditures for the year have been$3,413.00. Carry forward from 2005 is $11,262.00. Total funds available are $11,141.00. Krista Taylor moved and Barbara Conn seconded approval of the treasurer’s report. The motion passed.

V. Announcements from Senate President – Ken Warfield
A. Governor’s School Reform Plan – This is just a proposal at this time.
B. The Ohio Faculty Council plans to address the Governor’s School Reform Plan.
C. Capitol Campaign will start after the April 13 semester conversion deadline.
D. Alumnus of Tomorrow Award – Members were asked to share this information with the faculty in the areas we represent.
E. Proposal Center for Community Service.
Dr. Field reported that we have sponsored Vista Volunteers for a number of years. The President thought we should formalize this support through a center to stabilize it. Scott Oliver moved, Dan Moore seconded that we endorse the center. Patric Leedom asked if the center will have an office. Dr. Field indicated they already have one. He does not think the program will expand. The motion passed unanimously.

F. Proposal Women’s Center
Dr. Field explained this is an extension of what has been happening in the Women’s Forum. This proposal is a collaborative effort between Dr. Field and the Women’s Forum committee. The Center will have a modest extension of funds. This is to formalize the work.
G. Proposal Center for Teaching and Learning
This is an extension of the faculty learning communities that are already in place. This proposal will give a formal identity to these. Dr. Field indicated this will grow some to provide workshops. Resources involved are those already being put into programs. This will give a budge so funding won’t have to come out of Provost’s budget. Barbara Kunkle and Ken Carlson have been working on the development of the proposal. They have received a $45,000 grant.
Patric Leedom moved and Krista Taylor seconded a motion to endorse both the Women’s Center and the Center for Teaching and Learning. The motion passed with 1 abstention.

VI. Provost Report
A. Semester Conversion Up-date
We were reminded of the April 13 submission deadline. A lot of materials are being submitted to EPCC now. The Semester Conversion Council is in place. It will start meeting as soon as the work is in. The University tentative calendar is on the web site. The Board of Trustees has not approved the calendar yet. It is there for student planning.
B. AQIP Up-date
It was announced that Chris O’Connor is chairing the Advising Committee and Michael Fiske is chairing the Scheduling Committee. The Scheduling Committee is looking at software to use for scheduling classes. Student Life is being chaired by Jarod Shoemaker. The Teaching and Learning Center Proposal was just endorsed. This committee’s work will be finished by Fall. This was a real quick project.
C. There was a demonstration yesterday in planetarium of a replacement system for the Digistar unit which is 10 years old. The replacement demo was impressive. The cost of the new machine is $200,000. Money is available in the fund and the new unit will probably be put in this summer. Dr. Field states he hopes we will use more for classes. The new unit works with PC software and offers some academic possibilities.
D. Interview continue for the Vice President of Finances.

VII. Committee Reports
A. EPCC
1. New Psychology courses (10 new courses proposed)
Krista Taylor moved, Steve Doster seconded approval of new courses.
It was noted most have been offered as special topic courses. The
motion carried with 1 abstention and 0 no votes.
2. Krista Taylor moved and Chip Poirot seconded approval of the Psychology Semester Conversion proposal. The motion passed unanimously with no discussion.
3. Krista Taylor indicated the process will be for EPCC to vote on new courses first. Then they will vote on the program. She reminded us that programs must have a 5-day hearing with appropriate information provided first.

B. Committee on Committees no report

C. Faculty Affairs & Development no report.

D. Fiscal Affairs no report

E. Student Affairs Barbara Conn reported they continue to work on the student semester conversion document. They hope to finalize it next week and may have it ready for the next meeting.

F. Facilities Patric Leedom reported
1. The Second-Hand Smoke Policy is now called the Use of Tobacco Policy. The revised policy addresses smoking near building entrances. Facilities will meet wth building personnel to establish which entrances will be smoking entrances. The Facilities Committee has tentatively approved the policy. The asked that smokeless tobacco be addressed.
2. The SGA sent a proposal to increase the number of change machines (currently only 1) on campus. Facilities committee members agreed with the intent of the proposal and will forward it to Dr. Morris.
3. Parking on lay-down area for bridge. The city will let us use it as a parking lot but will not sell it to us.
4. Campus Master Plan There is a 2-tiered advising structure for the plan. First tier of about 30 members including facilities members, community, members, students, etc. will meet 2 or 3 times. The second tier of 5 to 7 members will meet regularly. Included in this group will be Patric Leedom, Butch Kotchcamp and David Todt. The plan will look at life cycles of machinery, campus us, etc. All of this will happen in the next 3 to 6 weeks.
5. SGA has indicated a concern about the racquet ball court safety.

G. A & I Committee Brenda Renfroe indicated they will meet tomorrow for the first time.

VIII. Old Business
Ken Warfield asked for a big round of applause for Krista Taylor and Chip Poirrot for the nice faculty party.

IX. New Business - there was none

X. Announcements from the Senate Floor
There were none.

XI. Adjournment
The meeting was adjourned at 4:45 p.m.

MINUTES
University Faculty Senate
April/13/2006

I. Roll Call

Members Present: Barbara Conn, Steve Doster, Janna Gallaher, Jean Houser, Ed Kehres, Patric Leedom, Dan Moore, Brenda Renfroe, Carl Schwing, Krista Taylor, and Ken Warfield. Chris O’Connor. Larry Estepp, and Jim Miller.

Members Absent: Trudy Bostick, Barbara Kunkle, Matt Cram, Debra Scurlock, Scott Oliver, Chip Poirot, and Ginny Hamilton,

ExOfficio: Present: Michael Field, John Kelly, and Steve Midkiff,
Absent: Rita Morris, Dave Todt, Martha Rader, and Robert Mauldin.

II. Approval of Agenda
Larry Estepp moved and Jana Gallaher seconded a motion to approve the agenda. The motion passed unanimously.

III. Approval of March Minutes
Dan Moore moved and Jana Gallaher seconded a motion to approve the minutes of March. 9, 2006 meeting. The motion passed unanimously.

IV. Treasurer’s Report
Dan Moore reported that he needed to make a correction to last month’s Treasurer’s Report: we have NOT spent all of this year’s budget of $3,292.00. We have only spent $2,396.00 .We had $896 left in our current year budget plus a Carry Forward from 2005 of $11,262.00 for a Total Available of $12,158.00

Brenda Renfro moved and Krista Taylor seconded approval of the treasurer’s report. The motion passed unanimously

V. Announcements from Senate President – Ken Warfield

A. Ken asked the Senate to vote on Endorsing Policy 5.08 Use of Tobacco Products.
The Senate voted unanimously to endorse the policy.
B. The Ohio Faculty Council has not met recently. Ken announced that Chancellor Ron Chu has stepped down, and that Vice President for Academic Affairs, Garston Walters, is now the Acting Chancellor.

C. SSU’s Capital Campaign will start next Monday, April 24th. Everyone is encouraged to wear her or his jogging suit.

D. Alumnus of Tomorrow Award –Ken announced that there were just a few days left to make a nomination. Please email Ken if you have one.

E. Shannon Lawson announced that on Thursday, April 20, 7:30PM Dr. Kathleen Blake Yancey will present “Two Lessons on Writing in the Disciplines: The Role of Writing in Engaging Students and Enhancing Learning” Flohr Lecture Hall, Clark Memorial Library.

F. Senate Meeting in May. Ken announced that the Senate will meet the third Thursday, May 18, vice the second Thursday due to Krista Taylor’s and the EPCC’s Work. Ken also announced: The UFS Will NOT meet over the summer. Krista announced there were still two departments that had not yet submitted their semester conversion packet’s—Art and Education—and there are only 7 hours left.

VI. Provost Report
A. Semester Conversion Up-date. Michael Field asked if Chris O’Connor—
heading up AQUIP Advising—might wish to speak. Chris announced that a mock up of the semester schedule has been sent to Department Chairs for review and comment.

Michael Field reported that he had met with the SGA to discuss the Semester Conversion. He referenced the work that Barbara Conn is doing with student input on the Transition Guide. Michael reported the SGA was very positive in their comments.

Michael Field stated that we have to make sure that faculty are around to help students plan their schedules, especially in the Fall. Chris O’Connor then commented that for Fall Registration, we faculty advisors should advise our students to take ‘year-long-sequences’ of courses completely under either the quarter system or semester system, but not mix them. E.g. Freshman English.

B. AQIP Up-date
Chris O’Connor: faculty should be aware of the President’s Call for a possible regrouping of the Student Affairs Department, posted on the MySSU page. Chris suggested this was a good time to submit your ideas about regrouping. Steve Midkiff stated that once we get the EPCC Curriculum then we [registrar’s office] have to create new degree audit formats. We are also working to make it possible for students to download their own degree audits off of the web.

VII. Committee Reports
A. EPCC
1. Krista Taylor recommended combining all three CAS program changes
into one package to vote on, unless there were objections. Social Science Major,
International Relations, and Cultural Anthropology.
Krista moved to combine. Steve Doster seconded. Motion passed unanimously
Krista moved to approve, Jim Miller seconded. Motion passed unanimously

2. Krista Taylor recommended combining all six CPS program changes
into one package to vote on, unless there were objections. PT Assistant; Emergency
Medical Technology; Respiratory Therapy; Radiologic Technology; Dental Hygiene;
and Medical Laboratory Tech.
Krista moved to combine, Brenda Renfro seconded. Motion passed unanimously
Krista moved to approve; Brenda Renfro seconded. Motion passed unanimously

3. Krista Taylor presented AAB Office Administration (change elective/math);
Krista moved to approve; Larry Estepp seconded. Motion passed unanimously

4. Krista Taylor presented Philosophy 331; (change course prefix)
Krista moved to approve; Dan Moore seconded. Motion passed unanimously

5. Krista Taylor presented Computer Engineering Technology;
Krista moved to approve; Jana Gallaher seconded. Motion passed unanimously

Krista then announced that in the next day or two she would begin the 5-dayhearing process for all of these program.
The next EPCC meeting will be Thursday, April 27th, 2006

B. Committee on Committees Senate Elections for representatives and officers.
Ken Warfield announced that he would be willing to stay on as President through the period of semester conversion. He said he would be looking in the next week or two into the possibility of voting on-line.

Administrators’ Review. Ken said that because of the overwhelming amount of work on semester conversion, that the Review process had been shoved back. Ken W. will get the forms out to faculty in early June and report the results in September.

UFS will hold its first meeting in SEPTEMBER vice October, due to the workload.

C. Faculty Affairs & Development . Michael Field announced that the proposal for a Faculty Teaching and Learning Center was on the Board of Trustees’ Agenda for the April 21st Board Meeting. He also announced that this week we have had two candidates on campus for the position of Vice President for Business Affairs—to replace Roger Murphy.

D. Fiscal Affairs no report

E. Student Affairs Barbara Conn passed out a DRAFT of the SSU Semester Conversion: A Transition Guide for Students from the Semester Coordinating Council can be found at www.shawnee.edu/acad/semcv/index.html . She said her committee has put an earlier draft out to several key people on campus and got feedback and then rewrote this version. Barbara asked for some help. “Some decisions need to be made:
1. Page 2 has to have accurate information
2. Page 6 things need to be clarified
3. Page 17. Mathematical Model needs to be accurate
4. Page 22…..
Barbara, “We are not making the decisions…we would like to make this available to students by the beginning of the Fall 2006.”
Michael Field suggests, “I don’t see why we can’t get it on line/web in about three weeks.
There was discussion that much of this guide was adapted from Central State’s guide, but we changed the name from T.A.P. to T.I.P. Transition Information Plan for Students.
There was discussion about the number of required semester hours to graduate. The Board of Regents uses the figure 120 Semester Hours. However, when you use the mathematical formula for converting quarter hours to semester hours, the result is 124 Semester Hours.
Michael Field announced that the Provost Office will make the final change. Michael suggested using the 124 Hours. Barbara Conn commented that, “We have advertised 120.” Michael Field asks Steve Midkiff to comment on two TIP pages, which were NOT included in the Senators’ handout. Steve prefaced his remarks with “The format has yet to be determined.” Page 38 will wind up being SSU’s Degree Audit. It does [will] come automatically formatted. The second page, P.39, is a spread sheet, adopted from Central State, for doing future planning for the student. Steve reports that this spread sheet does not “automatically populate itself, someone has to put the stuff in.” Translated, as an advisor helps a student to plan future course work, the advisor will input all of the information
Steve Midkiff commented that Central State had developed some spread sheet software. Steve has a copy and SSU will use it. Steve commented on Second Page “It doesn’t automatically populate itself. Somebody has to input stuff---through students in an advising session.”
Ken Warfield, “I would like to ask the University Faculty Senate to endorse the idea of this draft document.
Krista Taylor moved to endorse the draft document. Ed Kehres seconded it.
Chris O’Connor said he was not comfortable endorsing a document when we don’t know all of the information.
Michael Field said we are endorsing it in principle. A vote was taken and it passed unanimously.

F. Facilities Patric Leedom reported that Facilities Committee had not met
recently, but would following the Campus Master Plan Update meeting next Tuesday, April 18th.

G. A & I Committee Brenda Renfroe presented a committee report from March 10, 2006: “The objective of the meeting was to discuss the development of a criteria for either starting a new sport to move into varsity status or to move a club sport into varsity status and scholarships could be made available.”

The committee will meet again to look at the budget sometime in April or May.”

Brenda said the committee was now needing to decide about monies for several different levels of scholarship. She pointed out that currently, SSU has Women’s Tennis and Men’s Golf, but no Women’s Golf and Men’s Tennis.

VIII. Old Business None.

IX. New Business - there was none

X. Announcements from the Senate Floor
There were none.

XI. Adjournment
Krista Taylor moved for adjournment, Brenda Renfro seconded it. Vote passed unanimously
The meeting was adjourned at 5:00 p.m.

Respectfully submitted, Patric Leedom

MINUTES
University Faculty Senate
May/18/2006

I. Roll Call

Members Present: Barbara Conn, Larry Estepp, Janna Gallaher, Ginny Hamilton, Jean Houser, Ed Kehres, Barbara Kunkle, Patric Leedom, Dan Moore, Chris O’Connor, Scott Oliver, Chip Poirot, Brenda Renfroe, Debra Scurlock, Krista Taylor, and Ken Warfield.
Members Absent: Trudy Bostick, Matt Cram, Steve Doster, Jim Miller, and
Carl Schwing.
ExOfficio: Michael Field, John Kelly, Steve Midkiff, Martha Rader, and David Todt.

II. Approval of Agenda
Dan Moore moved and Brenda Renfroe seconded a motion to approve the agenda. The motion passed.

III. Approval of Minutes
Janna Gallaher moved and Scott Oliver seconded a motion to approve the minutes of April 13, 2006 meeting. The motion passed.

IV. Treasurer’s Report
Dan Moore reported that the fiscal year 06 budget was $3,292.00. Actual expenditures for the year have been$3,071.00. Current year Balance is $221.00. Carry forward from 2005 is $11,262.00. Total funds available are $11,483.00. Krista Taylor moved and Chip Poirot seconded approval of the treasurer’s report. The motion passed.

V. Announcements from Senate President – Ken Warfield
A. Smoking Policy – It was reported that there had been a change in wording from implement to comply.
B. Web Page Redesign – A committee is looking at redesigning the web page to make it more user friendly. We will have something to consider in October.
C. Capitol Campaign is under way. The faculty portion ends next week. We were encouraged to get our pledge cards in and to encourage other faculty to get pledge cards in as well.
D. Emergency Planning – A committee is to go over our current plan and update it as needed. They are looking at bird flu and the mumps epidemic among other things. We should have a report by the end of the summer.
E. President Warfield reported he received yesterday a recommended update for Approval of Grants policy from Steve Donahue. He will send it out by email. We will be asked to vote via email. Mr. Donahue wants to take it to the Board in June.
F. Enrollment Management – President Warfield reported he had received a letter from Dr. Morris about the enrollment management plan. Dr. Field will discuss as part of his report.


VI. Provost Report
A. Enrollment Management – A new plan is to be presented. It will include a new office with an Associate Vice President of Enrollment Management who will report to the Provost. This unit will include Financial Aid, Office of Admission, Student Success Center, and the Registrar’s Office. Dr. Morris is talking to Bob Trusz about assuming this position. Planning has been taking place for over a year and is following the recommendations of Tim Culver based on his visit. This new office was the core recommendation. This will be taken to the Board in June.
B. A Guide for Semester Conversion was voted approval and that document is now on-line. On the web site is a link for students to ask questions about semester conversion. The Student Affairs committee did a great job of adapting materials. The Registrar will develop a plan to train faculty to advise students during the semester conversion. Dr. Field has asked for faculty recommendations for pay to faculty for the semester conversion. Several departments haven’t sent anything in yet.
C. AQIP – Four projects are moving forward. Dave Todt will meet with team leaders in a couple of weeks to determine how we are doing, how we will report progress, and what the next project will be. The teams are meeting regularly and are making progress.
Chris O’Connor reported his team will make group recommendations for advising. They are collecting information from SSU and other peer institutions and their recommendation will be out during the Summer.
Barbara Kunkle reported the Teaching and Learning Center will share space with the Women’s Center. This summer they will set up programs for next year. They are working on a needs assessment on line survey for faculty to answer before the end of the quarter.
The Scheduling group have put forth a block schedule for consideration.
The Student Life group are considering what data we don’t collect that we should and will report in June.


VII. Committee Reports
A. EPCC
1. Chip Poirot moved that we bundle all of the new programs together and vote on them as a bunch. Krista Taylor seconded the motion. Mr. Warfield indicated he thought each department might want a record of the vote on their programs. Dr. Field suggested if someone wants to pull out a program, that could be done. If not, why spend ½ hour looking at them separately. The motion passed with one abstention.

Krista Taylor indicated the Math proposal is passing without the developmental mathematics sequence. It was separated from the rest of the proposal for further consideration by EPCC.

Krista Taylor moved and Chip Poirot seconded a motion to pass all of the proposals. Mr. Warfield asked if anyone wanted to pull any part of the proposals out for individual consideration. No one responded. The motion passed with one abstention.

B. Committee on Committees
There is one more week for the election. It is being done via email. Kris Liles has received 57 ballots thus far. We were asked to encourage faculty to vote.
Administrative Reviews of the President, Provost, two Deans, and the Associate Provost need to be completed. It was decided we would not evaluate John Kelley who is currently serving as Interim Dean. Ken Warfield will send out directions next week. The results will be back to Senate in the Fall. The Administrators will receive results during summer.
Dr. Field asked how can we ensure there is only one vote per faculty member. Mr. Warfield indicated we would look into this issue.

C. Faculty Affairs & Development – Barbara Kunkle
It was indicated there would be a formal report for the next meeting. The University-wide Development Committee will serve as the advisory board for the Teaching and Learning Center. Dr. Kunkle reported they are having problems every year administering the faculty scholarship and this year there was only one applicant. We need to review the awarding process.

D. Fiscal Affairs – Chris O’Connor
It was reported there is a Strategic Planning Committee meeting tomorrow. They are looking at a change of name to reflect their work with AQIP.

E. Student Affairs Barbara Conn reported that the status on student evaluation of faculty is pending.

F. Facilities Patric Leedom reported
1. The Facilities Committee is tied into the campus master plan update.
2. Student government has asked for an increase in the number of currency change machines. Facilities has a concern about security. The students want the machines to be available 24 hours per day. The question is who will have responsibility for stocking them. Randy Warman is doing some research on the subject. It was decided not to send this forward at this time.
3. Smart cards are being considered for a number of things.

G. A & I Committee Brenda Renfroe indicated they will meet on Friday.
The committee reviewed the budget. They suggested adding track and cross country as scholarship sports. There is currently an on-line vote for the committee members on an athletic department Drug Testing Policy.

VIII. Old Business – there is none to be considered

IX. New Business - there was none to be considered

X. Announcements from the Senate Floor
There were none.

XI. Adjournment
The meeting was adjourned at 4:48 p.m.

MINUTES
University Faculty Senate
June/8/2006

Call to Order – Ken Warfield called the meeting to order at 4:10pm

I. Taking of the Roll
Members Present: Barbara Conn, Steve Doster, Larry Estepp, Janna Gallaher, Ginny Hamilton, Jean Houser, Patric Leedom, James Miller, Dan Moore, Chris O’Connor, Scott Oliver, Clifford Poirot, Brenda Renfroe, Carl Schwing, Debra Scurlock, Krista Taylor, Ken Warfield

Members Absent: Trudy Bostick, Matt Cram, Ed Kehres, Barbara Kunkle

Ex Officio: Michael Field, John Kelly, Steve Midkiff, Dave Todt

II. Approval of Agenda: Dan Moore moved that we approve, seconded by Krista Taylor, motion carried unanimously.

III. Approval of Minutes: Chip Poirot motioned that we approve the minutes. Seconded by Krista Taylor, motion carried unanimously.

IV. Treasurer’s Report: Dan Moore reported there have been a total of $3,709.00 expenditures with a negative balance of $417.00. However, we have $11,262.00 in the Carry forward account leaving a total of $10,845.00 available. Patric Leedom moved that we approve, seconded by Krista Taylor, motion carried unanimously.

V. Announcements and Remarks from Senate President – Ken Warfield
A. Committee vacancies – If there are any vacancies on any of the standing
committees, let Ken Warfield know so he can get them filled early in Fall Quarter. He knows there is one vacancy on the Strategic Planning committee.
B. UFS Election Results – The election results were sent out on email. Congratulations to new Senators who will take office in September.
C. Administrative Reviews – The reviews have been sent out and collection is in progress. Get your completed reviews to Ken Warfield or Ginny Hamilton. They can be submitted in paper or email format.
D. Semester Workload – It will be suggested we go to 24 hours per year; 12 hours per semester.

VI. President’s Report/Provost’s Report –
A. The Workload Resolution is equivalent to the one that went in 2000
contract. The only change in language is 24 semester hours. The rest of
the language is from the 2000 contract.
B. EPCC has completed an enormous amount of work. After today, the entire curriculum will have been converted.
C. Steve Midkiff will set up training for faculty for advising in the fall.
D. Dave Todt announced that not much has happened with AQIP since the last meeting. He has met with team leaders and discussed next projects and how we want to report. The 2008 Systems Portfolio is due and a group will work on draft form of the report this summer.
E. Chris O’Connor reported that two action projects will be wrapping up soon (Student Life and Teaching & Learning Center). We will need new projects in the fall. One idea is to try to do something with communication. If we have ideas or suggestions for projects, contact Dave Todt. We will need something by December.

VII. Registrar’s Report (as appropriate) – Steve Midkiff reported we should report
for graduation on Saturday morning between 9 and 9:15.

VIII. Committee Reports
A. Educational Policies and Curriculum Committee –
Krista Taylor moved and Chip Poirot seconded that we vote on the programs as a packet. Patric Leedom asked for clarification. Krista Taylor indicated this would allow us to vote on all programs at one time. Ken Warfield asked if anyone wanted to pull anything out of the packet. None were requested. The motion passed.
Krista Taylor moved and Chip Poirot seconded a motion to approve all programs. The motion passed unanimously.
Ken Warfield said we would have math courses and honors courses come through in the fall. We can hopefully vote on these at the first meeting. Steve Midkiff will have dates and catalog information converted for consideration at that meeting.
Ken Warfield asked that we look over our programs to make sure we haven’t missed anything during the summer.
B. Committee on Committees – Ken Warfield announced that all committee
chairs need to let him know which committees need new members so he can
try to get all committees staffed by Fall quarter.
C. Faculty Affairs and Development Committee – No report.
D. Fiscal Affairs Committee – Chris O’Connor reminded us this is now a part of
the Strategic Planning Committee. A change in the committee’s name has been suggested. It’s primary job has been to monitor AQIP. He asked for suggestions for a new name.
E. Student Affairs Committee – Barbara Conn reported that an annual report was submitted to Ken Warfield. They met and discussed ow students will be helped through conversion.
F. Facilities Planning Committee – Patric Leedom reported
- they are working with Campus Plan update
- Student Government wants ore change machines on campus. They talked about security and delayed this proposal.
- They are trying to support the Campus Master Plan which includes an idea of having a facility available 24 hours. This will be postponed until later.
- The Board of Trustees will vote on Use of Tobacco Policy. If approved, the Facilities Committee will be asked to negotiate which entrances will be smoking.
G. Athletic and Intramural Committee – no report

IX. Old Business - none

X. New Business – Dr. Michael Field stated he was amazed by the work done by EPCC and Senate this year to get semester conversion completed. He stated compensation for faculty will be in checks tomorrow. EPCC compensation will come in a couple of weeks.

XI. Announcements from the Senate Floor – none

XII. Adjournment – The meeting was adjourned at 4:35 p.m.