UFS Meeting Minutes 2000-2001

October 12, 2000

1. The UFS president, John Kelley, called the meeting to order at or around 4:05 P.M. This was the first official meeting of the University Faculty Senate.

A. President Kelley stated the UFS meetings will be taped. The tapes and minutes of the UFS meetings will be archived in SSU’s library. The 1999-2000 UFA minutes are also archived in SSU’s library.

B. John also asked that people who arrive after the meeting has started to contact the secretary re attendance. If a senator misses three meetings, their seat is automatically vacated.

2. Approval of Agenda - Jerry Ruby moved that the agenda be approved and Ginny Hamilton seconded. The motion carried.

3. Approval of Minutes - Mindy Sissel moved the UFA minutes of May 18, 2000, by accepted and Jerry Ruby seconded. The motion carried.

4. Unfinished Business - None

5. New Business - Bill Penn requested that the Committee on Committees ask President Chapman to provide an organizational chart. John Kelley previously made this request and Terry Hapney said that an organizational chart should be prepared by October 20, 2000.

6. Announcements A. John said that the future UFS meetings are generally scheduled for the second Thursday of each month. Due to the exam schedule, the December UFS meeting is scheduled for the first Thursday of December, December 7, 2000. The November meeting is scheduled for November 9, 2000.

7. President’s Report President Chapman is anticipating the NCA visit and touched upon the strategic plan, governance, and assessment. Regarding the strategic plan, methods to be implemented have been solicited and received, these suggestions will be turned into a workability sheet, will be given to the Budget Finance Committee and will be implemented. Regarding the governance, President Chapman will create a chart showing the structure of the committees and the manner in which they interface with the university as a whole. The goal is to receive input from all campus groups. If President Chapman is presenting a policy to the Board of Trustees that is opposed by a university group, President Chapman will tell the Board that a particular university group is opposed to the policy. President Chapman has monthly meetings with representatives of constituent groups. A university-wide committee may have proposals regarding university policies and those proposals would be presented to constituent groups to receive feedback regarding the proposed policies. The university-wide committee would use the feedback to modify the proposed university policy. Regarding assessment, President Chapman feels the university community is proceeding well. President Chapman said that Provost Field is developing a proposal regarding the implementation of the Title 3 grant. Soon there may be a proposal for a Title 3 university-wide committee with substantial faculty membership to make recommendations about the structure and choice of model to pursue. The university-wide committee’s proposals would be brought to the UFS and other bodies. President Chapman asked John Kelley what procedure would be used to receive academic input. John suggested forwarding the proposal to the UFS Executive Board and the Board would forward the proposal to the EPCC and the Student Affairs Committee.

8. Announcements from Senate Floor A. Barb Kunkle invited faculty to attend a retreat to discuss assessment initiatives. The retreat will be held on Friday, October 20, 2000, at Shawnee Lodge. Interested individuals should contact Barb.

9. Executive Board Reports A. The UFS bylaws require the UFS Executive Board to annually review the subcommittees’charges.

1. Approval of Distinguished Lecture Series Committee - Nick Meriwether made the motion and Barb Kunkle seconded. The motion passed.

2. Approval of GEAC Charge - Dan Moore contacted John Kelley regarding the wording of the charge. John Kelley suggested an amendment that would add at the end of the first sentence, “Changes in GEP policies and curricular policies shall require UFS approval.” The motion was made by Mindy Sissel and seconded by Ginny Hamilton. John Kelley accepted a friendly amendment from John Valentine to delete the second term “policies” and to insert the term “initiatives.” It was also suggested to add the term “advisory” and the first part of the first sentence would read as follows: “The General Education Advisory Council....” John Kelley moved and John Valentine seconded a motion to amend the charge by striking the words, “the largest instructional unit on campus.” The motion passed. After all of the aforementioned suggestions the GEAC charge should read in part as follows: “The General Education Advisory Council is a sub-committee of the Educational Policies and Curriculum Committee. The General Education Program is the common responsibility of the academic community at Shawnee State University. Changes in GEP policies and curricular initiatives shall require UFS approval....”

3. Assessment Committee Charge - Ginny Hamilton made the motion to accept the charge, Patric Leedom seconded. The motion passed as amended. Under the Membership section, the number “1" was deleted and the word “the” was inserted to precede the word “chair.” As amended it should read as follows: “the chair (or designee) from the GEAC....”

10. Committee Reports A. Athletic/Intramural - Jerry Ruby B. Committee on Committees - John Kelley C. Education Policy and Curriculum - John Valentine The deadline to send material to be placed in the new SSU catalog is October 19, 2000, at 4:00 P.M. This deadline applies to material that requires a 5 day open hearing. If material cannot be voted upon by October 26, 2000, the material will not be added to the new catalog.

D. Faculty Affairs - No report

E. Faculty Development - Barb Kunkle President Kelley asked the Faculty Development Committee to present cultural audit recommendations at the November UFS meeting.

F. Facilities Committee - Patric Leedom The UFS accepted the committee’s recommendations and the recommendations will be for- warded to the administration.

G. Fiscal Affairs - Steve Bennett

H. Student Affairs - Donna Stafford Last year’s Student Affairs Committee accepted the student advisory handbook. Respectfully submitted, Karen S. Crummie.

November 9, 2000

The UFS president, John Kelley, called the meeting to order at or around 4:10 P.M.

A. John announced that in the event that the UFS body would not complete the agenda re the catalog materials, the UFS would hold a December meeting.

1. Roll was taken.

2. Approval of Agenda - Nick Meriwether moved for the acceptance of the agenda and Ginny Hamilton seconded the motion. The agenda was approved.

3. Approval of Minutes - Nick Meriwether moved for the approval of the October 12, 2000 UFS minutes and John Valentine seconded the motion. The minutes were approved.

4. Unfinished Business - None

5. New Business - none

6. Announcements and Remarks from the Senate Chair - None

7. President’s Report - President Chapman was not present.

8. Announcements - None

9. Executive Board Reports - None

10. Committee Reports

A. Athletic/Intramural Committee - Jerry Ruby said that there is still a freeze regarding new admissions to Division
2. Jerry said that the conversion to Division 2 may not happen soon.

B. Committee on Committees - Nick Meriwether stated that faculty members are invited to serve on a committee re Title III.

C. Educational Policy and Curriculum Committee - John Valentine
1. Minor and Major Course Changes - All proposed changes were approved. 2. Proposals for an Enhancement/Change of Degree - All proposals were approved.
3. GEAC Addition of Courses to GEP - All additions were approved.
4. GEAC Deletions of Courses from GEP - All deletions were approved. (Please note that items 1 - 4 were itemized in John Kelley’s November 9, 2000, e-mail items approved at the UFS November 9, 2000 meeting. A hard copy of same will be attached to this draft.)
5. Academic Policy Proposals a. Honors Program at SSU - Senate approved same. Voting re acceptance of the Honors Program: 2 opposed; 14 affirmed; 1 abstained. Nick Meriwether Stated that the Symposium class is a 4 hour course and will add 4 additional hours to the Honors Program course listing. The Senate voted in the affirmative to permit SSU students not enrolled in the Honors Program to take Honors Program courses. The vote was: 0 opposed; 17 affirmed; 0 abstained.
b. Hours Cap of 200 Hours in New Degree Programs - Senate approved same. The 200 quarter limit applies only to new degree programs and the 200 cap is a soft cap. A degree program could consist of less than 200 hours. Currently existing degree programs, in compliance with accreditation requirements, may exceed the 200 hour limit. Further, if any department wants to exceed the 200 hour limit, the department should forward the request to the EPCC and demonstrate the justification for the need to exceed the 200 hour limit. An example of justification would be that an accreditation process requires the department to exceed the 200 hour limit.
c. Modification of Cultural Perspectives Category Permitting 3 Sequenced Quarters of a Western Language to Satisfy the Western Requirement and Only 3 Sequenced Quarters of a Non-Western Language Could Satisfy the Non-Western Requirement. The Senate passed this modification and the voting was as follows: 4 opposed; 12 affirmed; 1 abstained.
d. GEAC Mission Statement - Returned to EPCC for further work. The vote to return GEAC mission statement to EPCC: 0 opposed; 12 affirmed; 5 abstained.

D. Faculty Affairs Committee - No report

E. Faculty Development Committee - Barb Kunkle - Resolution FD 01-00 Cultural Audit Recommendations. The UFS forwarded, from its Faculty Development Committee, to Dr. Chapman a list of 14 potential responses to the Cultural Audit.

F. Facilities Planning Committee - Nancy Murray This committee is working with the student government about the possibility of placing a traffic light at Third Avenue.

G. Fiscal Affairs Committee - Steve Bennett The Fiscal Affairs Committee has met and also met with the university-wide committee. Dr. Chapman was present and the committee’s role has been expanded.

H. Student Affairs Committee - Donna Stafford - Resolution SA 01-00 Student Advising Handbook. Modifications to the Student Advising Handbook were distributed at the meeting. The Senate unanimously approved the Student Advising Handbook and its modifications.

11. Adjournment The meeting was adjourned at or around 5:15 P.M

. Respectfully submitted, Karen S. Crummie UFS Secretary

Roll: John Kelley John Valentine Karen Crummie Sharon Scott Mary Dillard Barbara Conn Nancy Murray Nick Meriwether Sibylle Hermann Gay Lynn Shipley Jerry Ruby Jerry McCoy Bill Penn Ken Warfield Mindy Sissel Donna Stafford Barb Kunkle Ginny Hamilton Steve Bennett

January 11 , 2001

The UFS president, John Kelley, called the meeting to order at or around 4:06 P.M.

1. Roll was taken.

2. Approval of Agenda - The January 11, 2001 agenda was approved.

3. Approval of Minutes - The minutes of the November 9, 2000 UFS meeting were approved.

4. Unfinished Business - None

5. New Business - None

6. Announcements or Remarks from the Senate Chair - John Kelley

A. Ohio Association of Higher Education Council Meeting - Barb Kunkle and John Valentine will be attending this meeting scheduled for February 2001 in Orlando, Florida. Barb and John have been asked to submit a written report and to make an oral presentation at the March UFS meeting.

B. Bereavements - John announced the passing of Tony Dzik's wife and Liz Chrisman's father. Tony and Liz will be remembered in our thoughts and prayers.

C. Honors Program - John invited faculty nominations for the Honors Program post.

D. Distinguished Teaching Award - Individuals were invited to submit nominations for the Distinguished Teaching Award. The nominations deadline has been extended to January 31, 2001.

7. President's Report - President Chapman addressed a concern raised at the winter convocation regarding budget cuts. President Chapman said there has been a budget cut and it has been passed to the Board of Regents. However, the Board of Regents has sufficient funds in reserve and said funds will permit the Board of Regents to cover this year's expenses. President Chapman does not foresee any financial concerns for this year. President Chapman said that he had heard concern expressed about what will happen with primary and secondary education. President Chapman thought the higher education institutions probably will not receive much of the extra funding, such as the Ohio Plan funding, they were trying to get for higher education. But the basic funding will probably happen and higher education will probably get an increase. President Chapman said there is concern about a June 2001 court ruling about how adequately the state of Ohio has addressed the primary and secondary funding situation. At that time, the higher education funding situation will be more clear.

8. Announcements from the Senate Floor - Mary Dillard expressed her appreciation regarding Sherry Howard's continued assistance ensuring that food and beverages will be available at the UFS meetings.

9. Executive Board Reports A. Resolution EXBD 01-01 Approval of Honors Program Committee Charge - John Kelley John stated the Honors Program Committee's immediate function was to nominate an individual and present that nomination to Provost Field. Nick Meriwether moved that this resolution be approved and Gayle Massie seconded the motion. Discussion ensued and the motion passed.

10. Committee Reports

A. Athletic/Intramural - Jerry Ruby Jerry said the committee would have a report at the February UFS meeting.

B. Committee on Committees - No report

C. Education Policy and Curriculum - John Valentine John Valentine said the committee has scheduled a meeting on January 25, 2001. All major catalog corrections must be submitted by January 12, 2001. The deans and chairs should receive copies of the final proof on February 19, 2001. Only minor corrections may be made at that time. Nominations for the Distinguished Teaching Award will be accepted until January 31, 2001.

D. Faculty Affairs - Gayle Massie The committee is still in process regarding the handbook.

E. Faculty Development - Barb Kunkle As the result of the university-wide cultural audit, a series of initiatives will be offered on the second Wednesday of every month at noon. The topic of the first initiative is ADA Awareness Training. On February 14, 2001, the topic is Gender and Language and on April 11, 2001, Sexual Harassment is the topic of discussion. An initiative addressing diversity is also planned.

F. Facilities Committee - Patric Leedom Patric said the committee is focusing on securing the placement of a traffic light on Third Street. This has been an ongoing process.

G. Fiscal Affairs - Steve Bennett The committee is scheduled to meet on January 18, 2001 and will work on the budget as it relates to the Strategic Plan.

H. Student Affairs - No report

11. Adjournment - The meeting was adjourned at or around 4:45 P.M.

Roll: John Kelley John Valentine Karen Crummie Sharon Scott Mary Dillard Barbara Conn Nancy Murray Nick Meriwether Sibylle Hermann Gay Lynn Shipley Jerry Ruby Bill Penn Ken Warfield Gayle Massie Patric Leedom Barb Kunkle Ginny Hamilton Steve Bennett Brenda Renfroe

February 8 , 2001

The UFS president, John Kelley, called the meeting to order at or around 4:08 P.M.

1. Roll was taken.

2. Approval of Agenda - Sharon Scott made the motion to approve the agenda and Ginny Hamilton seconded the motion. The February 8, 2001 agenda was approved.

3. Approval of Minutes - Barb Kunkle stated corrections to the UFS meeting minutes of January 11, 2001. The topics, speakers and dates of the initiatives are as follows: (1) ADA Awareness Training, February 14, 2001, (2) Gender Issues, Barb Kunkle, March 14, 2001; (3) Sexual Harassment, Elinda Boyles, April 11, 2001; (4) Diversity Issues, Julia Coll, May 9, 2001. Ginny Hamilton made the motion to approve the January 11, 2001 meeting minutes and Nick Meriwether seconded the motion. The UFS meeting minutes were approved.

4. Unfinished Business - None

5. New Business

A. Registrar's Office Representatives Advising Students Re Specific Courses in the Absence of Faculty Consultation - Nick Meriwether Nick learned of two students who received advice re course substitutions from a representative in the Registrar's Office. The students were advised to take a course that was not the proper substitute. Steve Midkiff stated that course substitu- tions are approved through each respective department. It was also mentioned that representatives of the Registrar's Office substitute Ohio University's biology class on SSU students' transcripts without contacting the biology faculty. Provost Field said that he didn't feel that SSU could refuse to transfer credits from other accredited universities.

6. Announcements and Remarks from the Senate Chair - John Kelley

A. Strategic Plan - The UFS EXBD proposed to include an action plan for the UFS to accomplish.

B. Referendum Vote - A referendum vote is scheduled for October 2001. If two-thirds of the full-time faculty do not vote in favor of the UFS, it will dissolve.

C. Honors Committee - Scott Oliver has convened the Honors Committee to recommend two candidates to Provost Field. The two candidates are Trudy Bostick and Chip Poirot.

D. USA - The Board of Trustees has approved the constitutional by-laws for the University Staff Association (USA).

E. Ombudsman - President Chapman is considering establishing a university-wide ombudsman to deal with problems not addressed by procedures currently in place.

F. Bereavement - John announced the passing of Leslie Williams. She will be greatly missed by all.

7. Announcements by the Provost - Provost Field

A. Provost Field commented about the loss of Leslie Williams.

B. Class Attendance - Unlike the past, the federal government is now requiring SSU to report the attendance of students who are receiving financial aid. To avoid student default that can lower SSU's credit rating, student attendance forms distributed to faculty need to be completed early in the quarter. Faculty need to note the names of students who do not attend the first week of classes.

C. Associate Provost - The BOT appointed Kate Jansak as Associate Provost. Robert Mauldin's title has been changed from Coordinator of the General Education Program to Director of the General Education Program.

D. Mission Statement - The mission statement will be modified to include the concept of diversity.

E. Semester System - OSU has announced its intention to move from a quarter system to a semester system. However, OSU did not announce when it would be converting to the semester system. Perhaps within a six month to a two year period, the SSU community will be asked to consider converting semesters.

F. North Central Accrediting Visit - The NCA visit is scheduled for April 9 - 10, 2001. A draft of the NCA document may be found on Janna Gallaher's web site. On March 5, 2001, two individuals experienced in NCA visits will conduct a practice run on campus.

8. Announcements from the Senate Floor - None

9. Executive Board Reports - None

10. Committee Reports

A. Athletic/Intramural - Jerry Ruby On February 1, the committee met and subcommittees were formed to begin creating a mission statement as requested by President Chapman.

B. Committee on Committees - None

C. Educational Policy and Curriculum - John Valentine
1. Distinguished Teaching Award - The EPCC will announce the recipient of this award on April 22, 2001.
2. Enhancements/Changes to a Degree Program - Unanimous approval of enhancements/changes.
3. Major Course Changes - Unanimous approval of major course changes.
4. Minor Course Changes - Unless a senator requests a vote, there is no need to vote on minor course changes.

D. Faculty Affairs - George Trampe The committee plans to post the faculty handbook on the web site. The handbook will be sent to the UFS and will be placed on the UFS agenda for March.

E. Faculty Development - Barb Kunkle The initiatives, described in the Approval of the Minutes, are in response to the cultural audit. To RSVP, contact Barb Kunkle or Royna Lattimore. Students are welcome.

F. Facilities - Patric Leedom SSU students are working closely with the Facilities Committee to secure a traffic light at Third Street. Survey forms addressing the Third Street traffic light request will be available to garner support for the Third Street traffic light request. A university-wide Facilities Committee meeting was videotaped for NCA purposes. This video addresses university governance concerns.

G. Fiscal Affairs - Steve Bennett The subcommittee is looking at various themes that relate to the strategic plan. Comments are requested.

H. Student Affairs - Donna Stafford The committee will be meeting in the next couple of weeks.

11. Adjournment - Sibylle Hermann made the motion to adjourn and Ken Warfield seconded the motion. The meeting was adjourned at or around 5:05 P.M.

Roll: John Kelley, John Valentine, Karen Crummie, Sharon Scott, Mary Dillard, Nancy Murray, Nick Meriwether, Sibylle Hermann, Gay Lynn Shipley, Jerry Ruby, Bill Penn, Ken Warfield, Mindy Sissel, Gayle Massie, Donna Stafford, Patric Leedom, Barb Kunkle, Ginny Hamilton, Steve Bennett, George Trampe

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