May 23, 2002

Meeting was not called to order due to a lack of quorum. 

April 18, 2002

Meeting was not called to order due to a lack of quorum.

March 21, 2002

Meeting cancelled

February 21, 2002

A. Call to Order

Stephen Midkiff called the meeting to order at 10:00 a.m.

Presentation from Affirmative Action and Diversity Committee

Karen Crummie and Elinda Boyles – Members of Affirmative Action and Diversity Committee – Request UAA to provide feedback for any revisions to the proposed revision to Policy 5.03 (Unlawful Discrimination and Harassment).

Summary of changes: Expands into all forms of unlawful discrimination (Title 7 and 9); expands informal outlets; investigation process changes (fewer people/more timely); does not infringe upon academic freedom; expansion of designations; suggest more training workshops to our organization.

Purpose of Policy – Protect all parties involved

B. Approval of Minutes

Tess Midkiff made a motion and Barb Bradbury seconded the motion to approve the minutes

C. Communication and Correspondence

D. Agenda Approval

Bob Trusz made a motion and Mark Moore seconded the motion to approve the agenda

E. Committee Chair Reports

• Professional Development – No report

• Personnel Policies – Begin scheduling video presentations potentially this spring

• Compensation – No report

F. University-Wide Committee Updates

• Facilities Committee – Correct classification of room use for state funding needs in progress

• Strategic Plan/Budget and Finance Committee –No report

• ADA Compliance – Complaint surveys distribution in process

• Athletics and Intramurals  – Conference tournaments 

• Affirmative Action Committee – No report

• Personnel Development – No report

• University Technology Advisory Committee – Project request/more information to follow

• Food Service Committee  - Awaiting survey results.  

• Special Events  – Gumbo Festival planning

• PARC – No report

G. Old Business - None

H. New Business/Announcements – UAA Executive Committee requests interested UAA members to respond to Stephen Midkiff for UAA Secretary Officer opportunity because Amy Conn (current UAA Secretary) is resigning employment at SSU.

I. Adjournment

Back to top 

Minutes

January 17, 2002

A. Call to Order

Stephen Midkiff called the meeting to order at 10:00 a.m.

B. Approval of Minutes

Mark Moore made a motion and Rick Merb seconded the motion to approve the minutes

C. Communication and Correspondence

• 240 Attempted Hour Cap on Dependent Fee Waiver 4.58 – UAA did not endorse the recommended change to Policy 4.58 to include “attempted” in 240 credit hours per dependent.  The maximum allowance for benefits for dependents under this policy is 240 credit hours per dependent

• Administrative Staff Development Policy Discussions – UAA provided counter proposals to Dr. Field and Roger Murphy January 15, 2002.  The directive from the Board of Trustees is to prepare a final proposal to bring to the board meeting in February.  A vote will be requested via e-mail.  The proposal includes the following changes:  (include ATSS in the Policy, hours/dollar limits per term and maximum budget line in discussion process).

• Proposed Change to Language of Policy 4.51, 6.11 – “Layoff due to lack of funds, lack of work” – A discussion was held regarding the recommended changing in Paragraph 6.0 prompted by the passage of Senate Bill 6 in 1997.  Concerns were addressed regarding the following:  reference to unrestricted current funds only, lack of work determination, and possibility of subjective decision making

D. Agenda Approval

Pat Moore made a motion and Barb Bradbury seconded the motion to approve the agenda

E. Committee Chair Reports

• Professional Development – Will be requesting from the University-Wide Committee’s a summary of professional development needs SSU may have across campus

• Personnel Policies –Tuition Reimbursement Policy.   The committee will review all of the information and continue with development of a new policy.

• Compensation – No report

F. University-Wide Committee Updates

• Facilities Committee – No report

• Strategic Plan/Budget and Finance Committee – Cathy Mullins resigned from this committee.  Pat Moore is now serving on the committee

• ADA Compliance – No report

• Athletics and Intramurals  – No report

• Affirmative Action Committee – Sexual Harassment (Policy 5.03) has been revised.  It is nearly ready to go to the board

• Personnel Development – Will meet next week

• University Technology Advisory Committee – Will meet tomorrow

• Food Service Committee  - Sodexho Surveys beginning January 28 for SSU community.  Still recognizing a need for water in the Deli. 

• Special Events  – No report

• PARC – No report

G. Old Business - None

H. New Business/Announcements 

Randy Warman encouraged UAA to participate in the office-decorating contest sponsored by the Student Programming Board for Homecoming week (1/22-1/26)

I. Adjournment

Back to top 

December 20, 2001

 A. Call to Order

B. Approval of Minutes

Presentation by Vice President Murphy

      Vice-President Murphy made a presentation to the UAA members regarding the financial challenges facing the university.  Mr. Murphy focused on three primary causes of the financial challenge: general subsidy reduction, special supplement decline, and escalating healthcare costs.  Proposed solutions included expense reductions, tuition increase, and enrollment increase.

C. Communication and Correspondence

• Tuition Increase – A tuition increase was passed by the Board of Trustees at the December meeting

• Presidential Search – An academic/presidential search firm was selected during the December board meeting.

D. Agenda Approval

E. Committee Chair Reports

• Professional Development – No report

• Personnel Policies –Draft policies developed by both the committee and upper administration were presented to the membership. A discussion was held regarding the revision of the Tuition Reimbursement Policy.   The committee will review all of the information and continue with development of a new policy.

• Compensation – No report

F. University-Wide Committee Updates

• Facilities Committee – No report

• Strategic Plan/Budget and Finance Committee – No report

• ADA Compliance – No report

• Athletics and Intramurals  – No report

• Affirmative Action Committee – No report

• Personnel Development – No report

• University Technology Advisory Committee – No Report

• Food Service Committee  - No report

• Special Events  – No report

• PARC – No report

• Code of Conduct –No report

• UFS Student Affairs – No report

• Presidential Selection Committee – No report  

G. Old Business - None

H. New Business/Announcements - None

I. Adjournment

Back to top 

November 15, 2001

Meeting cancelled due to lack of business

Back to top 

October 18, 2001 

A. Call to Order

B. Approval of Minutes

      Mark Moore made the motion to approve the minutes and Tess Midkiff seconded the motion.

C. Communication and Correspondence

• United Way – Tess Midkiff announced that the United Way Fundraising campaign was currently underway.   At this point in the campaign, approximately 50% of donators are UAA members.  Anyone who needs a pledge card should contact Tess.

• Presidential Selection Committee - The UAA Executive Committee met with a sub-committee of the Board of Trustees to express the UAA views on the presidential selection process and what attributes we would like to see in a University President.  The BOT passed a resolution to solicit requests for proposals from professional executive search companies/consultants.  In addition, the BOT requests two nominees each from SGA, CWA, USA, SEA, UFS, and UAA.

• Tuition Reimbursement – The BOT passed a resolution which expresses their desire for the tuition reimbursement policy to be revised to limit the program to courses the university determines are necessary for the incumbent’s current position and to establish finite limits of funding.  The BOT requested this policy be revised by the February 2002 BOT meeting with consultation between the president and UAA.  This policy will be referred to the Personnel Policies Committee for review.

• UFS Constitution Changes  – UFS has forwarded their constitution changes for UAA review.  The changes being made are not related to UAA.  Contact Steve Midkiff if you wish to review or make comments on the change.

• Insurance Cost Containment – Elinda Boyles has requested the UAA recommendations on health insurance changes.  Board resolution indicates the University-wide insurance committee will develop the recommendation. 

D. Agenda Approval

E. Committee Chair Reports

• Professional Development – Tess Midkiff made a motion to UAA for a $500 funding allowance for UAA members to enroll in University Outreach computer classes.   Marcia Huff seconded the motion.  The motion passed.  UAA Exec Board will work with the Personnel Development committee to develop procedures.

• Personnel Policies – Ann Marie Short reported she is conducting a survey of small schools without graduate programs to determine the funding level for tuition reimbursement for administrators for graduate courses. 

• Compensation – The committee met on September 28 discussing the fact that the University currently has no short-term disability plan in place.  As a result, new administrators are virtually unprotected against short-term illness until they’ve accumulated enough sick leave.  During the coming year, the committee will look into the subject of disability insurance and whether it might be feasible for SSU administrators.  A sub-committee is readying itself to hear one classification appeal. 

F. University-Wide Committee Updates

• Facilities Committee – No report – Need one committee member

• Strategic Plan/Budget and Finance Committee – No report

• ADA Compliance – No report – Need one committee member

• Athletics and Intramurals  – No report

• Affirmative Action Committee – No report

• Personnel Development – Tess Midkiff reported that brown bag lunches will be held on Ways to Serve Students Better.  Additional sessions may focus on serving non-traditional students, female students, and international students.  One committee member is needed for this committee.

• University Technology Advisory Committee – No Report

• Food Service Committee – It was reported that there may be changes made to expand the offerings in the Internet Café, as well as, expanding items available in the Welcome Center. 

• Special Events  – No report

• PARC – No report – Need one committee member

• Code of Conduct – Need one committee member and one alternate

• UFS Student Affairs – Need one ex-officio member

• Presidential Selection Committee – Need two UAA members.  Nominations are open.

G. Old Business

• Reserve/Guard Call-up – No Discussion

• Administrative Postings – Steve will communicate with Dr. Field.

H. New Business/Announcements

• Nursing Accreditation open hearing on October 31 at 4:00 in President’s Conference Room

• Carolyn Gross will retire effective October 31.  There will be a Basics reception on October 29 from 1:30-3:00 in the President’s Conference Room.

• On November 6, Portsmouth residents vote on school levy.

• In November, the Financial Aid Office will hold the High School Guidance Counselors’ Workshop

I. Adjournment

• Back to top 

September 20, 2001

A. Call to Order

B. Approval of Minutes

C. Communication and Correspondence

• Sick Leave – The sick leave policy change was re-submitted to Dr. Field.  It is being studied by the cabinet and may be sent forward to the BOT for review.

• Tuition Reimbursement – The tuition reimbursement policy change was re-submitted to Dr. Field.  However, the cabinet is reviewing this policy as it relates to budget concerns.  First reactions of the Senior Administration towards the proposed policy change were not  favorable, and we may see some restrictions placed on the current level of benefits called for in the current  policy.

• Free Food – On Tuesday, UAA sponsored “Free Food” for Welcome Week.  Nachos with salsa and beverages were served.  Steve Midkiff expressed appreciation to all volunteers.

• Insurance Cost Containment – Derek Miller held a meeting to discuss cost-containment measures for our current health insurance plan.  Approximately 20-30 individuals attended the meeting.  Additional meetings may be held throughout the academic year.

• Internal Position Announcements – Although the Affirmative Action Policy does indicate all administrative positions will be announced internally, it does allow for appointments without posting.

 D. Agenda Approval

E. Committee Chair Reports

• Professional Development – Tess Midkiff reported the committee is setting dates for Fall training sessions.  The committee welcomes ideas for the University-Wide Professional Development Committee.

• Compensation – Pat Carson reported the committee has not met.  They will continue to discuss the donation of sick leave, loss of vacation time, and the cafeteria plan for benefits.  A sub-committee of the group will hear compensation appeals .

• Personnel Policies – Ann Marie Short reported the committee has discussed the proposed change of the On-Campus Education Benefit policy.  The wording in the policy under the dependent section will be changed to 240 “attempted” credit hours.

F. University-Wide Committee Updates

• Facilities Committee – No report

• Strategic Plan/Budget and Finance Committee – No report

• ADA Compliance – No report

• Athletics and Intramurals  – No report  

• Affirmative Action Committee – No report

• Personnel Development – Reported during Chair Report

• University Technology Advisory Committee – Steve Midkiff reported that UTAC had completed the student email survey.

• Food Service Committee - Steve Midkiff requested the membership to voice any concerns regarding the changes in the cafeteria services.  Dave Edwards provided an overview of the changes and the current operation of the cafeteria and internet café.  A discussion of issues for students, faculty, and staff was held.

• Special Events  – No report

• PARC – Discussion on the lack of available student and staff parking. 

G. Old Business

• Presidential Search Committee – The selection of this committee is with the Board of Trustees

H. New Business

• Reserve/Guard Call-up – A request was submitted to establish a policy for faculty/staff regarding the status of insurance and education benefits for any employee who is called to active duty in either the Reserves or National Guard.

• Ombuds Program – Barb Bradbury discussed the new Ombuds program and distributed a brochure detailing the program.

I. Adjournment

Back to top 

August 16, 2001

Due to lack of a quorum no “official” UAA meeting was held.  The following is presented for informational purposes only.

A.     Call to Order

B.    Approval of Minutes

C. Communication and Correspondence

·      Performance Recognition Awards – Steve Midkiff announced the nominations and recipients of the PRA Awards.  The following individuals were nominated for the award: Elinda Boyles, Tim Culver, Dave Edwards, Marcia Huff, Rick Merb, Mary Tomlin, Paul Madden, and Peggy Dillow.   The recipients of the PRA Awards were as follows: Tim Culver, Marcia Huff, Rick Merb, Paul Madden, and Peggy Dillow.  Congratulations to all!

·       Welcome Week – UAA will sponsor snacks for Welcome Week on Tuesday, September 18.  Nachos and sodas will be served from 11:30 – 1:00.  Volunteers will be needed to work ½ hour shifts

D. Agenda Approval

E. Committee Chair Reports

·       Professional Development – Tess Midkiff reported that the Professional Development Committee is planning a Summer Session on Containing Health Care Costs.  Derek Miller will conduct the session on Thursday, August 30 at 10:30.  All UAA members are welcome.  The committee is also planning additional training events coordinated with videos on diversity issues, supervisory skills, workplace safety, and litigation issues. 

·       Compensation –Tess Midkiff reported for Pat Carson.  The committee is reorganizing, but will retain six of its current members.  The committee will begin the year discussing Cafeteria Insurance Plans.  The Compensation Committee will also review any appeals to compensation issues.

·       Personnel Policies  - Steve Midkiff reported for Ann Marie Short.  The committee is reviewing a change to Policy 4.58 On Campus Education Benefits.  Steve Midkiff will follow-up on the status of the sick leave policy and off-campus education policy.  Both policies are being reviewed by the President’s office.

 F. University-Wide Committee Updates

·       Campus Representatives Meetings – Steve Midkiff reported that he attended the Campus Rep Meeting.  It was the first meeting for the new leaders of the constituent groups. 

·        Facilities Committee – No Report

·        Strategic Plan/Budget and Finance Committee – No Report

·        ADA Compliance – No Report

·        Athletics and Intramurals – No Report

·        Affirmative Action Committee – No Report

·       Personnel Development – Tess Midkiff reported that the Brown Bag training lunches will continue.  The first Brown Bag in the fall will be a Community Service Brainstorming meeting.  The University Wide committee expects that computer training for CARS, Windows 2000, and Office 2000 will be needed, however, the committee does not have any budget and therefore is limited in activities.

·       University Technology Advisory Committee – Steve Midkiff reported that the BOT had approved the Computer Usage Guidelines and Policy.   Since the guidelines were also approved by the BOT, any future changes to the guidelines must be approved by the BOT.

·        Food Service Committee – No Report

·        Special Events – No Report

·        PARC – No Report

G. Old Business - None

H. New Business

·       Presidential Search Committee – Steve Midkiff ask Dr. Michael Field to report any activity on the development of the Presidential Search Committee.  Dr. Field indicated that the BOT formed a sub-committee to discuss the development of the presidential search committee.

I. Adjournment

Back to top