UAA Meeting
June 19, 2008
Micklethwaite Banquet Hall

Co-Chair Ann Marie Short called the meeting to order at 10:10 a.m.

The minutes from the May 22, 2008 meeting were distributed.  Mark Moore made a motion to approve the minutes.  Denise Gregory seconded.  Motion passed.

Sherri Powell gave the Treasurer’s Report for FY2008:    

Beginning Balance                                          $1363.00

            Expenses (Not including today’s mtg.)          $890.00

            Ending Balance                                               $473.00

Carry Forward Balance                                   $4626.00

Mark Moore made a motion to accept the Treasurer’s Report.  Denise Gregory seconded.  Motion passed.

New Business

1)      Discussion of Four Day Work Week

Ann Marie distributed a handout on Alternative Work Schedules from the federal government.  It showed the models of a four-day work week (four 10-hour days), a three-day work week (three 13-hour and 20-minute days) and a 5/4-9 compressed plan (work 9 hour days one week, one day off the next).  Ann Marie asked the group if it was interested in pursuing this issue and the majority present agreed it was worth investigating.  Co-chair Bill Rockwell asked the members to send him and in-coming co-chair Jennifer Bailey e-mails with their ideas—especially as to how this would relate to their individual departments.  The Executive Committee will then compile these ideas to form a proposal.  Kris Liles suggested referring to it as a flexible work week, as opposed to a four day work week.  Ann Marie reported that Rio Grande and Kent State have made moves this summer in regards to this issue.

2)      Committee Appointments

Jennifer reported that it is time to begin filling slots on University-wide committees.  There are openings on the Records Committee and the Affirmative Action committee and anyone interested in either of those spots should notify Jennifer.  Jennifer asked that anyone who is currently serving on a committee that would like to step down should notify her as soon as possible.  Angela Henderson cautioned the group members to only volunteer to serve on a committee if they were able to give it their best effort.

3)      UAA Personnel Development Event

Ann Marie reported that the Assembly is bringing Kendall Norton to campus to speak for a UAA luncheon.  He is available to speak on a number of topics including recruitment and retention, team building and communication and he will tailor a program to our needs.  Ann Marie asked if anyone has any suggestions for topics to please get in touch with her.  The tentative date for the luncheon is Thursday, September 18^th from 11 a.m.-1 p.m.

4)      Welcome Back Week Information Booths

Ann Marie reported that UAA will again be doing the booths/tents during the first two days of classes (August 26-27).  Ann Marie explained for the new members that the booths are used to hand out drinks to students and give them directions to classes and other information.  They have been very well received over the past two years.  Vickie Crawford will once again coordinate the schedule and Bill, Jennifer and Ann Marie are working on the other logistics.

5)      Introduction of Bob Pratt, Director of Security

Ann Marie introduced Bob Pratt, our new director of security, and complimented him on the positive changes she has seen thus far.  Bill echoed her sentiments and said that more positive changes were on the way.  Bob thanked everyone for their warm welcome.  He reported that he constantly reminds the security officers that security is service oriented, but if there are any issues, questions or concerns, to please contact him or one of the officers.  Bob assured the group that the main goal of Security is to make sure the students, staff and faculty are safe on campus.

6)      Introduction of Kali Lucas, Residence Coordinator

Bill introduced Kali Lucas, one of two new residence coordinators.  The coordinators will live in campus housing and be the main contacts for Residence Advisers when problems arise.  The other coordinator, Nathan Ward, will start July 1^st.

Campus Announcements

1)      Relay for Life

Sarah Clausing reported that Sharon Messer, Natural Sciences Secretary and cancer survivor, has put together a team (half of which is made up of SSU employees, including Sarah) for the Scioto County Relay for Life June 20^th and 21^st.  They are accepting donations of any amount as well as selling luminaries in honor/memory of loved ones for $10.  Anyone wishing to make a donation can contact Sarah.  Sarah also encouraged people to come out and take part in/watch the different events over the two days—including the Midnight Karaoke in which Sarah plans to take part.  Ann Marie also encouraged the group to help with this cause if possible.

2)      Alumni Awards Nominations

Angela reported that the Alumni Association is now accepting nominations for its two awards: the Alumni Service Award and the Distinguished Alumnus Award.  The Alumni Service Award is presented to an alumnus or alumna in recognition of his or her outstanding volunteer service and contributions to Shawnee State and/or the Alumni Association.  The Distinguished Alumnus Award is presented to an alumnus or alumna who has demonstrated outstanding performance in his or her profession and has made outstanding contributions to his or her community.  Both of the awards will be presented at the Alumni Awards event October 23^rd.  The deadline for nominations is July 3^rd.

3)      Marcie Simms Congratulations

Bill announced that tomorrow will be Marcie’s last day for a while as she takes 10-12 weeks off for the birth of her son.  The group offered its congratulations.

4)      New CLC Director

Debbie Weber reported that a new Children’s Learning Center Director has been hired to replace the retiring Cindy Ferguson.  Nancy Davenport, who comes to SSU from Chicago, will officially start July 1^st.  However, she will be in town beginning next week and Debbie asked that if anyone knew of rental houses in the area, to please contact Gail Chinn in Teacher Education.

5)      Shawnee Connect

Barb Bradbury reported on Shawnee Connect, a program funded by a grant from the SSU Development Foundation.  The program will connect 40 first-time students with 40 staff.  The pairs will connect once prior to school starting and twice during the term.  The purpose is to increase retention and these 40 students will be tracked and compared against another 40 students who did not participate.  Barb asked if anyone was interested in participating in the program to please contact her.  Tracy Conn asked how the students would be chosen and Barb said those details were still being worked out, but it would most likely be a random sampling.

Final Words from Outgoing Co-Chair Ann Marie Short

Ann Marie spoke to the group about this being her last meeting as co-chair.  However, she reminded everyone that she will remain on the Executive Committee as past chair and will still be around to volunteer for different activities.  She thanked the UAA for being such a great group of people with which to work.

Bill presented Ann Marie with a framed certificate of appreciation for her service to the UAA as co-chair.

Mark Moore made a motion to adjourn the meeting with Denise Gregory seconding.  Motion passed.  The meeting adjourned at 10:35 a.m.