UAA Meeting
November 13, 2008
Micklethwaite Banquet Hall 

Co-chair Bill Rockwell called the meeting to order at 10:12 a.m.

The minutes from the October 16, 2008 meeting were distributed.  Steve Gregory made a motion to approve the minutes.  Ann Marie Short seconded.  Motion passed.

New Business/Executive Committee

1)     Children’s Learning Center

Nancy Davenport, Director, introduced herself to the group.  She reported that the CLC Trike-A-Thon raised $450.00 for St. Jude’s Children’s Hospital.  She encouraged the group to remember the CLC when looking for projects as they are always in need of volunteers and she called everyone’s attention to the Calendar of Events that was distributed.  Nancy also invited the members to stop by the CLC for a tour.  She also reported that the center has started a program for 2 1/2-year-olds and they are allowed one two-year-old.

2)                   2)   Other Executive Committee Business

            Bill reported on the President’s Advisory Committee meeting October 16^th:

·         The Board of Trustees is voting tomorrow to make the Security officers SSU employees.  Bob Pratt said that would make four full-time employees in the department and the rest part-time.

·         Bill called everyone’s attention to the e-mail from President Morris about the University System of Ohio key strategies

·         Bill reported that enrollment applications are up.  Brian Saul shared that more guidance counselors are referring their students to SSU.

·         Bill reported that housing apps are up over this time last year and that Neal Hatcher is working on two new buildings.  Bill reiterated that the University does not ask Neal to do this.

·         The AQUIP/20/20 process is restarting.

           The Thanksgiving Luncheon is scheduled for Thursday, November 20^th from 11

           a.m.-1 p.m. in the Micklethwaite Banquet Hall.  The UAA request to raise our

           annual donation was approved.  Employees are asked to bring a dessert that does  

           not need refrigerated.

          The Cans Across America food drive by Sodexo was very successful with 3400

          pounds of food collected.  Student Activities was the winner, with the English

          department in second and Human Resources in third.

          Campus Crusade for Christ is doing Operation Shoebox this year.  The collection  

          day is Wednesday, November 19^th from 4-8 p.m. in the UC.

University-Wide Committee Reports

1)     1) ADA Compliance

   No report

2)     2) Affirmative Action and Diversity

         No report

3)     3)  Athletic and Intramural

    No report

4)   Assessment

    No report

5)     5) Budget, Finance and Strategic Planning

   No report

 6) Campus Security Act

     Bob reported that he and Bane Sylvia just returned from a meeting in Lexington where the Cleary Act and reporting standards were discussed. 

7)  Conduct Committee

No report

8) Enrollment Management

Brian reported that the committee is working on advising, so anyone with ideas about advising should contact Brian.

 9)     Facilities

Tracy Conn reported that at its last meeting, the committee discussed finding more intramural spaces for students; and there was a discussion about talking with Portsmouth High School about using some of their space.  The committee also talked about the One Stop, which would consist of Financial Aid, Admissions and other key student offices having representatives in the same place.  They are looking for somewhere to put it in the UC.  There was a discussion about parking problems with the move of Facilities into their new building, but it was found to be a non-issue.  The big discussion in the meeting was about energy conservation.  AEP estimates that the University’s electric costs will be increasing over $450,000.  Anyone with any ideas about conservation should contact Tracy.

10)   Insurance

Chris Nourse reminded everyone that this is the open enrollment period for flexible spending and health insurance.  There will be informational sessions Wednesday, November 19^th at 9 a.m. and 11 a.m. and Thursday, November 20^th at 3 p.m. and 5 p.m. in ATC 132. 

11)   Personnel Development

Chris reported that the committee has been charged with developing a training cycle for the entire campus.  The committee has developed an assessment form that will be distributed soon to ask about training needs.

 12)   Records Commission

No report

 13)  Safety Committee

No report

 14)  Special Events

Nikki Montgomery reported that the committee is meeting regularly to make plans for the Holiday Luncheon, which is scheduled for December 12^th in the VRCFA.  They are also working on Homecoming plans.

15)  Unlawful and Prohibited Discrimination and Harassment Advisory Panel

No report

 16)  UTAC

No report

Campus Announcements

1)     Construction Updates

Bill asked John Temponeras to give the group an update on the various construction projects on campus:

·         Tennis Courts—There are some minor items to take care of, but the courts  are open for use and were dedicated October 26^th.

·         University Center—There are now footings in the ground.  A lot of progress has been made underground, but the progress will start becoming more visible in the next several days.

·         Facilities Relocation—Hoping for occupancy by the end of the month, but the date is still to be determined.

·         Massie Hall—The bottoms of the columns have been removed due to rotting.

·         Rhodes Center—The work on the locker rooms is coming along. There is now tile on the walls. 

·         Founders Plaza—Will probably begin in January

Barb Bradbury asked what the old Bookstore was going to be used for and John said that was up in the air.  Tracy reported that was where the One Stop was going to be located, but that idea was dropped.

2)     Homecoming Nominations

Tiffany Weaver reminded the group about submitting Homecoming nominations.  The nominees must be a sophomore, junior or senior and must have a 2.0 GPA.  She also reminded the group about including ID#s, so as not to confuse people with the same name.

3)     Athletics Tournaments

Angela announced on behalf of Kara Bobo in Athletics that SSU is hosting the AMC Volleyball Tournament Friday and Saturday (November 14^th and 15^th).  SSU is the #1 seed.  The games start at 1 p.m. Friday and at 9 a.m. Saturday.  The championship game will be at 6:30 p.m. Saturday.  SSU is also hosting the Harry Weinbrecht Classic Men’s Basketball Tournament this weekend with games on Friday starting at 6 p.m. and on Saturday at 1 p.m.

           4)     Commemorative Signage

Mandy Hart announced that the Poised for Tomorrow commemorative signage is up and she encouraged everyone to look at it.  The campaign sign, which features donors of $1000 or more, is temporarily hanging in the Elliott Lobby of the Administration Building.  Mandy also reminded the group that for named spaces to use the donors’ name when referring to the room.

5)     Tornado Shelter

Bill announced that Tornado Shelter signs have been placed around campus.  The weather alert siren is tested each Wednesday at noon.

Barb Bradbury made a motion to adjourn the meeting with Ann Marie Short seconding.  Motion passed.  The meeting adjourned at 10:40 a.m.