UAA Meeting
October 16, 2008
Micklethwaite Banquet Hall 

Co-chair Bill Rockwell called the meeting to order at 10:10 a.m.

The minutes from the August 21, 2008 meeting were distributed.  Vickie Crawford made a motion to approve the minutes.  Steve Gregory seconded.  Motion passed.

Linda Brown Presentation: “Suicide Education”

Linda Brown of the Office of Counseling and Psychological Services spoke to the group about the warning signs of suicide.

Secretary’s Note: Linda’s Presentation can be accessed on the UAA webpage at: http://www.shawnee.edu/gov/uaa/index.html.

New Business/Executive Committee

1)     Professional Development Luncheon Recap

Angela Henderson asked for feedback on the Professional Development Luncheon September 18, 2008 with Kordell Norton.  Bill shared that he thought he was a very dynamic speaker with excellent and worthwhile information.

2)     Professional Development Committee/Training Needs

Vickie Crawford reported that the university-wide Professional Development Committee is acting as an advisory committee for the Teaching and Learning Center.  The committee is looking for a cycle of training for employees, so she asked the group for suggestions of UAA/ATSS training needs.  Vickie asked that any suggestions be sent to her.

3)     Selection of UAA Representative for Distinguished Lecture Series Committee

Bill reported that the DLS Committee is now going to be a university-wide committee with one UAA representative. 

Angela reported that the DLS is funded by an endowment from the Development Foundation and it chooses a series of speakers to bring to campus each year.  This year, it is bringing six in a variety of disciplines. 

Bill asked that anyone interested in being the UAA representative should contact Jennifer by noon today.

4)    Other Executive Committee Business

Bill reported that President Morris had met with each constituency chair to discuss funding and other financial matters.  State cuts will be coming after the first of the year, but Bill shared that Dr. Morris reiterated that we are nowhere near a crisis and that layoffs will be the absolute last resort.

Barb Bradbury asked about carryover funds being re-allocated.  Bill said that was a department issue.

University-Wide Committee Reports

1)     ADA Compliance

No report

2)     Affirmative Action and Diversity

      No report 

3)     Athletic and Intramural

No report

4)     Assessment

Angela reported that the Assessment committee met last month. It is splitting up into subcommittees to discuss subcommittees to look at assessment activities across campus.

5)     Budget, Finance and Strategic Planning

No report

6)     Campus Security Act

No report

7)     Conduct Committee

No report

8)     Enrollment Management

No report

9)     Facilities

Tracy Conn reported that the committee had met and discussed the various construction projects on campus.  She also reported that Elinda Boyles is looking for cost saving measures and that any suggestions should be sent to Elinda.

1    Insurance

Steve Gregory reported the committee met last week and that they are beginning to look at different insurance options.  The contract with Anthem is up in the next several months.  Steve asked that if members have any complaints or concerns regarding Anthem to e-mail them to him or Peggy Dillow.

Personnel Development

Vickie reiterated her request for training needs that she discussed earlier in the meeting.

Records Commission

No report

Safety Committee

No report

Special Events

Nikki Montgomery reported that the committee has met and they are beginning plans for the Holiday Luncheon.

Unlawful and Prohibited Discrimination and Harassment Advisory Panel

No report

UTAC

No report

Bill reported that the UAA Compensation Committee is working on the tuition reimbursement policy and progress is being made.  The Compensation Committee approved the Business Office’s model for assessing the average cost at Ohio institutions and sent it back to them. 

Campus Announcements

1)     Construction Updates

Bill asked John Temponeras to give the group an update on the various construction projects on campus:

·         Tennis Courts—Wrapping up and will be dedicated October 26^th.

·         University Center—Working on site utilities.  The foundation will be started next week.

·         Facilities Relocation—Projected completion date is 11/30/08

·         Rhodes Center—Floor is done.  Work continuing on locker rooms. Official completion date is mid-January.

·         Founders Plaza—Preliminary meetings have been held.  Start in early December. 

·         Annex Building—Will be coming down

Bill reported that Neil Hatcher plans to open two new Campus View units in Fall 2009.

2)     Tennis Center Dedication

Angela announced that the Dr. William E. Daehler Tennis Center will be dedicated Sunday, October 26^th at 2:30 p.m. and the public is invited.  Following the dedication at 2:30 p.m., there will be a free tennis clinic open to the public.

3)     Susan Warsaw Retirement Reception

Angela announced that there will be a campus reception for Susan Warsaw Wednesday, October 29^th from 3-5 p.m. in the Elliott Lobby of the Administration Building.  Susan’s last day as the Executive Director of Development is October 31^st.

4)            4)  Boss’ Day

                 Angela reminded everyone that today is Boss’ Day.

5)     Thanksgiving Luncheon

Sherri Powell announced that the UAA is increasing its contribution to the Thanksgiving Luncheon from $100 to $150.  Bill explained that the contribution had not changed in many years and the move was made because of the increased cost of food.

6)     SSU Children’s Trick-or-Treat

Tiffany Weaver announced that the Children’s Halloween Carnival will be a Children’s Trick-or-Treat this year due to the renovations in the gym.  It will be Tuesday, October 28^th from 6:30-8 p.m. in the University Center.  It will be open to staff, students, alumni and their children only.  It is not open to the public and a ticket is required.  Tickets will be available in the Student Activities Office beginning Monday, October 20^th.

Also that night, the cafeteria will have a special.  If an adult buys a meal for $6, kids 12 and under can eat for $3 or kids 2 and under for free.  The cafeteria will be open from 5-6:30 p.m.

7)     Greek System Review

Marcie Simms announced that Greek Life is working on a review of the entire Greek system.  There is a committee in place, but there will be several subcommittees reporting to that committee.  Marcie asked if anyone was interested in being a part of a subcommittee (especially if they were Greek) to e-mail her.

Mark Moore made a motion to adjourn the meeting with Tracy Conn seconding.  Motion passed.  The meeting adjourned at 10:55 a.m.