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UWC - Special
Events Committee Minutes
February 14, 2008
Members Present: Nikki
Montgomery, Kim Robbins, Jessica Smith and Mistie Spicer
The committee discussed whether a campus-wide spring picnic should be
held. Nikki said the picnic is usually held as part of the Celebration
of Scholarship which is scheduled for April 17th. In the past, the
picnics have been held from 11:30 a.m. to 1:00 p.m. and the menu has
included hotdogs, hamburgers, chips, veggie burgers and cake. There has
also been a salad contest but there are usually not very many
participants. The committee discussed whether or not to have a contest.
It was suggested that maybe we have some kind of salad on the menu and
not have a contest.
The committee also discussed the possibility of having music at the
picnic and it was brought up that maybe Doug Parsley’s band could play
at the picnic.
The committee will put together a proposal for the picnic and will
present it to Dr. Morris for approval. The committee will meet again on
Friday, February 22 at 4:00 p.m. in the President’s Conference Room.
UWC-Special
Events Committee Minutes
January 16, 2008
Members Present:
Nikki Montgomery, Angela Henderson, April Barnette, and
Mistie Spicer.
The committee met with Jim Arnzen,
Jeff Hamilton, Robin Hagen-Smith and Pam Hutchinson to finalize details
for the pep rally on January 22 at noon in the University Center. A
tentative schedule of events was discussed. The coaches and Pam reported
that they were not sure how many players and cheerleaders would be
present due to their class schedule. It was also decided that the
coaches or their captains would say something during the rally to
inspire the students and players.
Music will be playing prior to the
rally and the event will open up with a cheer. Committee members will
meet at the University Center at 11:30 a.m. the day of the rally to discuss
any last minute details.
UWC-Special Events
Committee Minutes
January 15, 2008
Members Present:
Nikki Montgomery, Angela Henderson, Kim Robbins, Jessica
Smith and Mistie Spicer.
The committee met with Emily Curtiss
and Monica Abel of the Blue Crew. Monica is also with the Student
Programming Board. Details about the pep rally on January 22 at noon in
the University Center were discussed.
Nikki reported that 250 flyswatters
were ordered and would be handed out at the rally to everyone who comes.
Mistie reported that Roger Gray of WNXT and Skip Hickman who emcees the
games will be there to announce the men’s and women’s teams. Nikki also
said that Dr. Settle will give a pizza party to the club or organization
that has the most members at the rally. Kim said she will ask Jimmy
Farmer to help count the club members and ask Rick Merb if he can
coordinate the teams.
The committee decided that the team
members will be upstairs with the rally attendees downstairs. Monica
said there will be a big mega-phone there. She said she will ask the
clubs to make spirit signs to hang up in the windows and ask the
cafeteria to decorate for the rally.
A schedule of events for the rally
was worked out. A meeting with Jim Arnzen, the basketball coaches and
Pam Hutchinson, the cheerleader adviser will be held on January 16 to
finalize the details of the pep rally.
UWC-Special Events Committee Minutes
January 7, 2008
Members Present: Kim Robbins,
Nikki Montgomery, Jessica Smith, Angela Henderson and Mistie Spicer.
Nikki reported that TNS Sales of Wheelersburg can do 250 flyswatters
with white lettering for 57 cents each. She said with a $14 freight
charge and a $32 set-up charge, the total cost of the flyswatters will
be $188.50. She asked what we want written on them and the committee
decided on, “Go Bears, Swat the yellow jackets,” if there is enough
room.
Nikki said she talked to Tiffany Weaver about the pep rally and Tiffany
said during the rally, cake would be served in honor of the university
turning 21 this year.
Mistie reported that she had asked Roger Gray of WNXT about speaking at
the rally and that he didn’t want to give a speech. The committee
wondered if Roger would announce the team members rather than speak
since he does the games.
The committee will meet sometime on Tuesday, November 15 with Monica and
Emily of the Blue Crew to see what they have planned for the pep rally.
It is not known if all the sports teams will be there and who exactly
will be introduced besides the men’s and women’s basketball teams and if
there will be a competition among the student organizations to see who
can get the most students at the rally. Nikki said she would check with
Dr. Settle to see if he had money to give a prize to the club with the
most people in attendance.
The committee would also like to have another Blue Friday where
students, faculty, staff and administrators wear blue to show their
school spirit prior to the Homecoming game on Saturday.
After meeting with Monica and Emily on Tuesday, the committee will meet
with Jim Arnzen, Robin Hagen-Smith and Jeff Hamilton and Pam Hutchinson
to go over the details of the rally. That meeting will be on either
Wednesday or Thursday and Mistie will check with those involved to find
out when would be the best time to meet.
Nikki said she will contact everybody about the next meeting on Tuesday,
January 15 when she has a time for the meeting.
UWC-Special Events Committee Minutes
December 11, 2007
Members Present: Angela
Henderson, Kim Robbins, April Barnette, Nikki Montgomery, Penny Merritt,
Kim Dickey, Mistie Spicer.
Old Business:
1) Holiday Luncheon- Kim Dickey was at the meeting to discuss the table
set-up for the luncheon. There is some concern because the Christmas
tree is set up in a different location it is not known if there is
enough room for 19 round tables without it being too crowded. Kim Dickey
said they could use round and long tables downstairs and long tables
upstairs to handle the over-flow crowd. She said the Kahl Theatre is
available to put the food in. Kim said she would take care of the set-up
but did not know if set-up would take place Thursday night or early
Friday morning. The committee asked if they would be able to decorate
starting around 9:30 on Friday morning.
The committee agreed to give out raffle tickets to those who bring in
hats and gloves. The winners would be able to select a bear from
whatever table they would like. Nikki said she will send out a reminder
for the hats and gloves.
Because of the usage of the long tables the committee decided more bears
may be needed to decorate. Nikki agreed to look for more and would take
them back if not needed. It was also decided that small snowflakes would
look better with the décor than the confetti. April said she would look
for snowflakes at Hobby Lobby. Penny said she would take care of getting
the greenery and would spray the pinecones.
The committee will meet in the lobby of the Vern Riffe Center at 9:30 on
Friday morning to begin decorating.
UWC--Special Events Committee Minutes
December 7, 2007
Members Present:
Penny Merritt, Kim Robbins, Nikki Montgomery, Angela Henderson, Denise
Brockett, Jessica Smith and Mistie Spicer.
Old Business:
1) Holiday Luncheon-Gayle Chinn and Penny Merritt put together table
decorations for the committee to look at.
Nikki said she has received 175 RSVP’s and increased the number of those
attending the luncheon to 200 to cover those who might not have sent an
RSVP.
The committee talked about whether to have long tables or round tables.
Long tables were decided on in order to comply with ADA rules and to be
more handicapped accessible but after realizing the tables would be
lined in rows and it would look like a cafeteria, it was decided to use
round tables downstairs and long tables upstairs overlooking the lobby.
Penny suggested having the food set up on one end of the room and the
desserts set up on the other end.
After reviewing both table decorations, the committee decided to go with
a cute theme rather than elegant but appreciated the fact that Gayle
took the time to show the committee her idea. The committee decided on
purchasing the bears from Creative Possibilities and creating a winter
outdoor theme with greenery and pine cones. It was also decided to go
with gray tablecloths and blue napkins. Angela and Mistie volunteered to
go shopping for the bears and other needed items.
Although there will be no formal program the committee discussed having
Dr. Morris or a Board of Trustees member welcome everyone. Evan Fisher
will say the prayer and Angela will explain where the food is and how
people should go about getting their food.
It was decided that only those who bring a hat and gloves will be
eligible to win a door prize. People’s names will be written down at the
door when they drop their items off in the drop off box.
Mistie will check with Leo about playing Christmas music in the
background and will see if the Green Room is available if needed.
The committee will meet at 3:00 p.m. on Tuesday in Angela’s office. Items
purchased for the table decorations will be brought in to make an
arrangement to see if anything else needs to be purchased.
The meeting adjourned at 4:25 p.m.
UWC-Special
Events Committee Meeting
November 30, 2007
Location:
President’s Conference Room
Members Present: Jessica Smith, April Barnette, Nikki Montgomery,
Kim Robbins, Deanna Roberts, Denise Brockett, Angela Henderson, Penny
Merritt and Mistie Spicer with special guests Monica Abel and Emily
Curtis.
Old Business:
1) Pep Rally:
Monica Abel and Emily Curtis with the Blue Crew were at the meeting to
talk about the pep rally on January 22 in the University Center at noon.
Monica reported that the pep rally will be part of the Homecoming
activities. She is hoping to have a 9 and a half foot mega-phone there.
She said Aaron Davis and Shannon Leisure from the basketball team will
speak. The members of the basketball teams will be announced. The
members of all sports teams will be invited to participate with the
possibility of the seniors on each team being recognized at the pep
rally.
Because we are playing the Cedarville Hornets, the chance of getting
fly-swatters with a bear paw was discussed. Angela said she had checked
into the cost of fly swatters previously, but couldn’t remember how much
they were. Nikki suggested we find out how much they cost and then
decide how many to order.
Monica and Emily asked the committee if they could help in notifying the
faculty about the pep rally.
Jessica suggested that in order to get more students to attend, there
should be some kind of competition between the clubs and that a monetary
prize or other prize be given to the club with the most members present.
Club members would be identified by wearing a club tee-shirt.
The possibility of having some kind of skit at the pep rally was
discussed as well as having Dr. Morris make some kind of remarks at the
rally. Mistie said she would contact Pam to make sure the cheerleaders
will also be at the rally.
Monica said she would check with Sodexho to see if they will decorate
the cafeteria for the pep rally and if they could come up with some kind
of refreshments like popcorn.
Also, as part of Homecoming, there will be a bonfire on January 25 at
7:00 p.m. on the Cedar House Green between the townhouses. Hot cider, cookies
and pretzels will be served.
2) Holiday Luncheon
Nikki reported that 24 people had sent in an RSVP for the luncheon. The
invitation went out earlier in the day. She said she turned in a food
order for 175 people. Mistie reported that Dr. Morris would like for us
to have a big turn-out with a lot of faculty members if possible.
Denise advised that we need to make sure the lobby is wheelchair
accessible so that we will be in compliance with the ADA Committee’s
guidelines. There was talk of setting up additional tables in the
Howland Recital Hall but that people probably wouldn’t like being that
spread out. Kim Dickey said 200 could be seated in the lobby and that it
would not violate any fire codes.
UWC-Special Events Committee Minutes
November 16, 2007
Present: April Barnett, Angela Henderson, Nicole Montgomery, Kim
Robbins and Mistie Spicer.
Old Business:
1) Holiday Luncheon:
The menu for the holiday luncheon was discussed. It was decided the menu
should be as simple as possible to better appeal to all tastes. The menu
will include, a choice of apricot chicken or stuffed pork chops, mashed
potatoes or roasted red skin potatoes, carrots, corn, tossed salad, roll
and dessert bar along with iced tea, coffee, water and lemonade. Nicole
is going to check with Sodexho on whether there can be two potatoes and
two vegetable choices or just one.
The committee also discussed the seating arrangements in the Vern Riffe
Center lobby. There is a concern that because faculty members are still
on campus there may be a bigger turnout at the luncheon than usual.
Mistie said according to Kim Dickey, we should be able to seat 200 on
the floor, 25 in the mezzanine and 100 in the gallery. Kim is going to
check and see if the food can be served out of the Kahl Theatre in order
to create more room.
Center pieces for the tables were also discussed. Nicole asked committee
members to look around when shopping over Thanksgiving weekend to see if
they can come up with centerpiece ideas.
There was also some discussion as to who could say the blessing at the
dinner and who would welcome everyone as well as whether or not there
would be some kind of musical entertainment.
2) Campus Contest:
Denise Brockett has found a container for the “guess the number of
items” contest. No decision was made as to what to put in it until the
committee knows what the container looks like and if we have a safe
place to put it for the contest. The contest may be held December 3
through the 12th with the prize to be determined.
3) Pep-Rally
It was decided that work on the pep-rally will begin after the holiday
dinner. Angela and Nicole reported that people liked the “Blue Friday”
event and that many people and offices participated by wearing blue on
the Friday of the first home men’s basketball game.
The next meeting will be November 30 at 3:30 p.m. in the President’s
Conference Room.
UWC-Special Events Committee Minutes
October 23, 2007
Present: Deanna
Roberts, Angela Henderson, Nikki Montgomery, Mistie Spicer, Denise
Brockett, Amanda Nichols
New Business
1) Holiday Luncheon
The Holiday Luncheon was discussed. It was decided that it would be held
in the Vern Riffe Center for the Arts lobby. The dates that were discussed
were December 7 or December 14. The availability of the VRCFA lobby would
determine the date of the luncheon. Nikki is checking on the available
dates. We also discussed having a drive during the luncheon. Hat/glove
and/or toy drives were suggested. Mistie is checking with Sodexho about
the food for the luncheon.
2) Campus contest
We discussed having a contest involving everyone on campus during the
Thanksgiving season. It was suggested that we have a guess the number of
items in a container around Thanksgiving. Denise and Amanda are working on
this project.
3) Other spirit-building activities
We also discussed other spirit-building events that could be held
throughout the year. Some ideas were a pep rally and history day. Mistie
and Angela are working on organizing a pep rally. Members are encouraged
to think of other activities that could be held. Please feel free to email
the group any ideas and we will discuss them at our next meeting.
The next meeting will be held on November 8, 2007 at 3:00 p.m. The
location is to be determined.
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