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UWC- Facilities Committee Minutes Members present: Patric Leedom, Butch Kotcamp, Sam Coppoletti,
Drew Feight, Lori Perry and Nancy Bentley
UWC-Facilities Committee Minutes Members present: Patric Leedom, Butch Kotcamp, Sam Coppoletti,
Drew Feight, Steve O’Rourke, Jennifer Bourne, Seth Haynes, Butch
Ferguson, and Elinda Boyles. UWC-Facilities Committee Minutes Members present: Carl Daehler, Lori Perry, Patric Leedom, Butch
Kotcamp, Keenan Perry, Sam Coppoletti, Drew Feight, Jennifer Bourne,
Seth Haynes, Butch Ferguson, Nancy Bentley, Randy Warman, Mark Moore,
Tracy Conn, Denise Brockett, and Elinda Boyles. Dr. Rita Morris was a
guest presenter. UWC-Facilities Committee Minutes Members present: Carl Daehler, Lori Perry, Patric Leedom, Butch
Kotcamp, Sam Coppoletti, Drew Feight, Jennifer Bourne, Seth Haynes, and
Butch Ferguson. · SSU is working with the donor of building the new tennis courts on the east side of campus near the student residences. This project is planned for spring. · Gym renovation work is scheduled to begin in November. It will include electrical work, and the installation of an Emergency Generator. This generator would heat and light the gymnasium in the event Portsmouth had another severe ice storm as we did in 2003 and we had to provide for 600 residential students. · Re-locating the Facilities Office to the west bay of ATC. Bids came in last week but all of them were over 10% higher than was budgeted. The state requires re-bidding when the offers are over 10%. Once the Facilities offices have been moved, the Business Annex building will be demolished. · The Plaza between the Administration Bldg and the sports Complex is in serious need of repair. Concrete firms have been contacted to submit bids. 4:00 PM Patric moved to adjourn the meeting, Butch Ferguson seconded. Motion passed unanimously. Respectfully Submitted, Patric Leedom, Chair, Jennifer Bourne, Secretary Facilities
Committee Minutes Members present: At 4:09 PM, Patric Leedom called the meeting to order. Thanks to everyone for being willing to meet. FIRST ITEM of business was the election of a chair person and secretary. Patric Leedom was nominated to serve as chair (and secretary). A vote was taken and Patric was approved unanimously. SECOND ITEM of business was to review the current conceptual drawings for the expansion and renovation of the University Center. Butch Kotcamp and Randy Warman shared the leadership in presenting the plans. A two page handout was provided to each committee member. It was stressed several times that these plans are in process, not finalized. A question came up about the administrative offices currently in the UC. Randy responded that they would stay where they are; that because it is student money that is paying for the expansion and renovation, there were not be money spent on fixing up admin office, other than maybe some paint. No new furniture; Dr. Settle is very protective of the students’ money. Randy and Butch begin discussing the drawings. Butch commented that the cafeteria and kitchen being constructed needed to last at least ten years. Randy commented that currently, the kitchen is so small that the Food Service Workers “are walking on top of each other.” Dining Terrace is planned for the west exterior side of the rotunda. Randy commented that students were asked to list and rand what they would most like to see and have in the new UC. An outside dining terrace was high on the list. Sam and Patric asked if there was to be any type of roof or covering. Randy and Butch said probably not. Patric commented that he suffers from skin cancer and is concerned about the sun exposure of students. Randy agreed that was a concern. Randy and Butch K. suggested that the “mechanical equipment room” currently adjacent to the game room, could be removed and placed outside between the current bookstore and UC. That would provide more space for student activities. Plans call for moving the bookstore operation from its separate building into a space adjacent to the new cafeteria. Then, the old bookstore facility would become the new Admissions Office, which is much easier to access for prospective students and their families. Butch commented that perhaps we could interconnect—tie together—the heating and air conditioning systems of the UC and ATC. This would save money in the long run. A few years ago we did exactly that—tying together the Vern Riffe Center for the Arts and the Library, and that system is working well. A question came up about the new UC containing franchised stores and perhaps a student bank. Randy responded that they were included in the originally $23,000,000 version, but are not included in the reduced $15,000,000 version. A question came up about what is the difference between the ‘café’ and ‘Coffee House’ on the drawings. Randy explained that the café would be where the food was prepared, and the coffee house would be where the food was consumed. Also, the Coffee House would contain a stage for live entertainment. Sam C. expressed his desire that we consider all possible green energy efficiencies. Butch assured us that SSU was making every reasonable attempt to institute those efficiencies. A major discussion developed around the costs of the project and the fees charged to students to pay for them. Committee members wanted to know: Who, exactly, is going to pay the fee of $150 per semester. Does this mean that employees, when they are taking a class or two, will pay the fee? Will senior citizens, who have free tuition, pay the fee? Will regular students only taking one or two classes pay the full fee? For how many years will students pay the fee? Patric asked about where is written agreement or contract that spells out the fees. Elinda, new Vice President for Business Affairs, reported that so far she has not seen such a contract. Steve Donohue was the major player who negotiated the finances, and he is now retired. Patric volunteered to ask President Morris for access to the contract. A related question was about the bonds that we would issue to pay for the project. Elinda reported that that has already occurred. We borrowed $18,000,000 and will take 27 years to pay it off. Patric asked Randy and Butch if there was anything at this time, that the UWFC could do to support the UC project. Randy responded that today was just an “informational” meeting, and that there was nothing UWFC needed to do. Butch commented that maybe later, as we moved toward tying ATC and UC together for heat and air-conditioning, the UWFC could help. Patric took the opportunity to emphasize the need to buy quality when we buy the equipment for the UC. Butch mentioned that House Bill 251 called for state institutions to become more energy efficient—17% savings over a ten year period--thus supporting a policy of buying quality. Carl P. asked about additional sports and activities for the students. Nancy B. is on the Intramural Sports Committee and separated some of the facts from the rumors about what might be coming. Someone asked about the covering for the new multi-purpose field. Butch reported artificial turf. Someone said how dangerous artificial turf is; Butch responded this a new generation of artificial turf, eliminating many of the old hazards. THIRD ITEM of business was revisiting the SGA request for some type of public notice bulletin board to better advertise student activities. Patric asked if Butch had heard anything since our endorsement. Butch responded that he understood the SGA needed to get back to us with more specific details of what they wanted. Patric will contact the SGA. FOURTH ITEM of business was pedestrian and vehicle safety issues. Three separate issues were aired. 1)Carl Daehler expressed a strong need for some type of crosswalk, warning light at Gay and Third Streets to assist patrons of the Vern Riffe Center for the Arts. Carl will write up a proposal which will be forwarded through the chain of command to the city officials. 2) Patric forwarded a request to install stop signs on Third Street at the intersection of Waller. The problem is that when vehicle are traveling south on Waller to Third Street, parked cars on the northeast side of third Street prevent the driver from seeing if any traffic is coming from the left. Several members thought our chances of having stop signs put up were fairly slim. Randy suggested having the curb on the northeast side of Third Street painted yellow in order to keep cars from obscuring clear vision of the traffic. We will forward a request to Dr. Morris. Patric asked Butch K. about years ago suggested traffic study of Third Street to be done by ODOT. Butch responded that at that time, it was believed that Route 23 was under the control of the state. Now it is found to be under control of the city, so no ODOT study will be done. 3) Lori Perry brought up the traffic issue of pedestrians crossing from the parking lots under/near the bridge to the sports complex. She said often it was difficult to see in advance, the people trying to cross, and that some vehicles were driving above safe limits. She asked if a cross walk or speed bump could be put in. Butch said if the committee supported it, and it were approved, he would put one in. FIFTH ITEM of business was the new financial efficiencies requested by the State: $330,000 this year and $1,000,000 next year. Patric stated publicly that the UWFC has supported saving for years and would like to pledge our support for assisting with current and future attempts to find ways to be more economically efficient Randy made a suggest for a future committee meeting: invite SSU’s Vista Volunteers who are coordinating the new recycling program on campus. Patric agreed. 5:06 Meeting was adjourned. Respectfully Submitted, Patric Leedom, Chair, Jennifer Bourne, Secretary Facilities
Committee Minutes Members present: Patric Leedom, Keenan Perry, Nancy Murray Bentley, Butch Kotcamp, Denise Brockett, Jennifer Bourne, Carl Priode, Butch Ferguson, and Sam Coppoletti. At 4:06 PM, Patric Leedom called the meeting to order. Thanks to everyone for being willing to meet. There were three agenda items: 2. Steve Donohue request for the UWFC to endorse the draft of the modified SSU Use of Tobacco Policy, and 3) The Facilities Department request for the UWFC to endorse the planning steps of creating a Multi Purpose Field for athletic events. FIRST ITEM of business was the SGA request. The SGA wrote a request to the UWFC. “Student Government has been working on getting better advertising on campus for students. We have been meeting for sometime now to figure out what would be the best way and the most beneficial to students. We have come up with a few drawings…” Jennifer Bourne, SGA representative and ICC Chair introduced the item and lead the discussion. Her opening statement was that the campus e-mail system is just not working. Many students do not use the ssu.edu system, their mailboxes are filled. Even the SAF Forward System has been suspended. SGA has been working with Dr. Settle, the new VP for Student Activities. SGA is thinking they would like to have constructed four structures—call them “Bulletin Boards”, or “Kiosks” or “Huts”—strategically placed in high traffic areas to inform students. There was a lively discussion examining various concepts and the possible downsides e.g. anyone walking up and posting something on the board, the boards becoming cluttered and unsightly, loose papers flying all over campus, how to protect announcements from the weather, if placed in a locked case, who would oversee, etc. It was finally decided that the UWFC would recommend to Dr. Morris that the Facilities Planning and Maintenance Department be instructed to conduct a pilot study, by constructing one such structure and place it near the UC along the Second Street concourse. SECOND ITEM of business was the request for UWFC to endorse VP Steve Donohue’s draft of a new Use of Tobacco Products Policy No.5.08REV ADMIN. CODE 3362-5-09, effective date: 6-15-07. The reason for the new draft is to bring SSU’s policy into compliance with Ohio’s new Smoking Ban Policy. The major change from the previous policy is that there is no provision for allowing “Smoking Entrances” to buildings. In discussion it was emphasized that a) student residences would have options to have smoking areas, and b) the policy is addressing buildings and enclosed structures; therefore, outdoors including parking lots could be a place for smokers. The issue of who is to enforce the policy came up. Patric read Steve Donohue’s response to the enforcement debate, essentially saying we all should enforce all of the SSU policies for the safety of our population. The chair called for a motion to endorse the new draft. Denise Brockett made such a motion, Sam Coppoletti seconded. A vote was taken: 8 yeas, 1 abstention, 0 nays. THIRD SECOND ITEM of business was the request for UWFC to endorse the Planning and Construction Facilities Department’s proposal to begin work on the Multi Purpose Field, the paving over of the existing soccer field to accommodate the parking places lost by the MP Field, and the construction of the new tennis courts. The proposal is quoted in its entirety “ “The final Master Plan calls for the development of a multi- purpose (synthetic) sports field in the parking area east of the Library. This field will serve as an anchor for our residential areas of the campus. Additionally, the planning process identified a need for tennis courts near residential housing. Both projects will require parking replacement. Preliminary plans are for a new, artificial turf, multi-purpose field that will take the place of the existing sand-base soccer field and will allow a much more open schedule for intramurals, Physical Education classes, student activities, concerts, as well as men’s and women’s soccer. The new field will allow us to have soccer camps and activities associated with all of the summer camp programs that take place in our residence halls. Because we have secured a pledge for the building of new tennis courts, we would like to build them as soon as possible. As we begin to develop these projects we will pave the current soccer field to accommodate the loss of parking spaces. We believe there may be some economic benefit by coordinating these projects with the University Center Expansion and Renovation Project. To begin this process, the President intends to include funds in the FY08 budget to support planning. We seek endorsement of the Facilities Committee for planning for these first steps in the Master Plan.” Butch Kotcamp presented the proposal. There was lively discussion about such topics as ‘why is the new multi purpose field being placed adjacent to Third Street, why not where the soccer field is?? How soon would it be built? Both Butch K. and Patric commented that this project has been in the planning ever since the new Campus Master Plan took shape. It supports building the enrollment to 5300 students, and providing a high quality campus life for residential students. At 5:35 the Chair called for a motion to endorse. Nancy Bentley made the motion, Keenan Perry seconded. It was unanimous in favor of endorsing. Patric will forward all three recommendations to the president. 5:47 Meeting was adjourned early to accommodate three members who had other commitments. Important item from previous minutes: Nancy Bentley brought up that the Dental Department continues to have problems with students and staff respecting the “Dental Patient Only” parking spaces, and parking there for extended periods of time. She remarked that one day recently, an elderly couple in their 80’s had to walk a considerable distance because of no Dental parking spaces. A suggestion was made to improve the signage, and to send a campus-wide reminder not to park in those spaces during the designated hours. The Facilities Committee will continue to monitor this situation. Respectfully Submitted, Facilities
Committee Minutes Members present: Patric Leedom, Keenan Perry, Nancy Murray Bentley, Beth Bullock, Butch Kotcamp, Lori Perry, and Sam Coppoletti.At 4:11 PM, Patric Leedom called the meeting to order. Thanks to everyone for being willing to meet. FIRST ITEM of business was SSU’s Vehicle Parking Policy and Procedures update. Beth B. wondered how enforcement of the parking regulations was being carried out. Throughout the committee meeting the subject of parking passes kept coming up. There was a request for further definition of “casual visitors” for example, Dental Patients. What if there are no official dental parking spaces left available? How do visitors know where to park that is OK? How will Departments issue temporary passes? Patric researched the answer: Our Security Office, in the building with Purchasing, is the keeper of all parking passes. Department Secretaries, such as Lori Perry, make a trip to Security and pick up whatever passes they need. This answers the questions that arose concerning paragraphs 1.4 and 1.5 of the proposed changes. Lori Perry obtains passes for the adjunct faculty that work in her department. But the same is true for temporary visitors. Secretaries may obtain them ahead of time. Butch Kotcamp obtains them ahead for contractors and mails them out, so the contractors can simply display the pass, drive onto campus and park. Beth Bullock made a motion, which was seconded by Keenan Perry, that SSU should create a position of “Central Information Person.” So no matter what kind of a question you might have, this person would either have the answer, or know who to contact. The committee voted in favor of this idea. The committee then turned its attention to the latest Campus Master Plan. We were reviewing where the Bike Racks were located, Then the subject of Handicapped Parking came up. What about non-handicapped persons using those slots?? For example, it might be a handicapped person’s car with the proper hang tag, but the person driving and using the space is not handicapped?? This is an enforcement issue. What about vehicles that spend an extended length of time in “temporary parking space”? Butch Kotcamp commented that our Security Department has hired more personnel; whereas we often had only one person on a shift, now there are three. There was a question about ‘Loading Zone’ Designations. SECOND ITEM of business was Butch Kotcamp’s continued reports. He reported that as of now, SSU has approximately 172 security cameras working, guarding our campus. University Center addition. A committee has been formed to select an architect. On the committee are Jim Settle, VP Student Affairs, Butch Kotcamp, Randy Warman, Joe Van Deusen, and Steve Donohue. 29 firms submitted, 5 firms are being interviewed. Butch reported it was an eight week process to get items before the State Controlling Board; they will allocate some funds to us for the project In addition. SSU has engaged a Bond Company to sell $14,000,000 worth of bonds that it needs for the project. BK. We are working on creating some new tennis courts. We have engaged a local architect, and the courts will be located east of the Townhouses. The new Campus Master Plan. There is one more version coming out…maybe “K” or “L” or. The finalized version will go before the June Board of Trustees for approval. There are plans for re-doing the concrete plaza area between the Business Annex and the Sports Complex sometime next year. The concrete has been ‘settling’ creating tripping hazards. This will cost $400,000. Athletic Center. There have been plans for some time to replacing the gym floors and replace them with a new, thicker, more flexible flooring. In the process of exploring what needed to be done, it was discovered that the sub flooring—some time of resilient rubberized flooring—contains mercury. So the original cost has now gone up to $150,000 to allow for the abatement of the mercury. It should be immediately noted that this mercury does not and has not presented a health problem or risk; the mercury is “non-friable”. This is not an unusual problem for gym floors. It will cost $150,000 and we will be 10 weeks without the use of the gym. Perennial Song: The Office Annex is going to be demolished, and the Facilities Planning and Maintenance Department will be moving to the West Bay of the T&I Bldg (behind ATC). They have an architect and the design is complete. Currently the plans are before the “Industrial Compliance Board” to be sure everything is according to code. As soon as the ICB approves the plans, SSU was advertise for bids from contractors. Very Interesting Project will be going on on the third floor of Massie Hall. A long playing problem has been that the whole of Massie Hall has had to be heated and air conditioned 24 hours a day just to keep the third floor laboratories properly heated and air conditioned. Now there are new codes for how to maintain chemistry labs, so we will spend $200,000 to do over some of the heating and air conditioning units which will save us $40,000 a year in energy costs. If we use ‘State Certified Contractors’ that allows us to bypass the normal bid procedure. Further discussion. At the current time there are three air-handling systems in Massie with one dedicated just to the third floor. The plans are to renovate the Third Floor Air-Handling System, install electronic controls—replacing pneumatic ones. And add a variable speed drive to the air handler that will allow us to cut back on air exchanges thereby reducing energy consumption and expense. The Maintenance Staff has created a ‘Mini Zoo’ on the ground floor of Massie near the Print Shop and room 030. The Children’s Learning Center, CLC, has been awarded a grant for $18,000 in order to expand their play yard; and may receive an additional $18,000.00 There are plans to re-seal and re-paint some of the parking lots. Obviously we have some repairs to do during the summer. Update on the Cedar Houses. This facility is many years old; the concrete foundations have created some problems for the infra structure. An electrical engineer has been hired and plans drawn up. Over the summer, SSU will have installed completely new electrical conduit and service installed as well as new plumbing. There will be energy and cost savings. Already have approved drawings from the state. Quartz Lights. There is a beginning plan to change over the current lights in Flohr Lecture Hall Ceiling, which are ‘energy hogs’ and replace them with quartz lights. This is only one part of a major renovation of the entire space—ceilings, seats, etc. which includes the two classrooms that can be created with the accordion walls. We have a need to update the electronics in some buildings, such that the HVAC systems could be connected to light sensors, so that when some one enters a room, not only do the lights come on, but so does the heat or air conditioning. And, when people leave both the lights and air-handling will go off, saving energy and money. Members of the committee raised the issue of ‘getting rid of the trees and planters in the middle of the Massie Hall South Staff Parking Lot. If the trees were removed, there would be several more parking places. The new Campus Master Plan has taken this into consideration. The last item was a return to the proposed draft of the Vehicle Parking Policy 2007. There was final discussion and a vote was taken to recommend to the President and to Steve Donohue that the draft policy be adopted. While all members voted yes, there were a few concerns put forward. Important item from previous minutes: Nancy Bentley brought up that the Dental Department continues to have problems with students and staff respecting the “Dental Patient Only” parking spaces, and parking there for extended periods of time. She remarked that one day recently, an elderly couple in their 80’s had to walk a considerable distance because of no Dental parking spaces. A suggestion was made to improve the signage, and to send a campus-wide reminder not to park in those spaces during the designated hours. The Facilities Committee will continue to monitor this situation. Respectfully Submitted, Facilities
Committee Minutes Members present: Patric Leedom, Sam Coppoletti, Butch Kotcamp, SGA representative Jennifer Bourne), Denise Brockett, Lori Perry, Carl Priode, Keenan Perry, Butch Ferguson and Nancy Murray Bentley.At 4:09 PM, Patric Leedom called the meeting to order. Thanks to everyone for being willing to meet. FIRST ITEM of business was SSU’s Tobacco Usage Policy. Patric explained that Dr. Morris, in a December email, had requested that our committee cease doing anything further on implementing the policy until the legal department at the state level has completed interpreting the new Ohio Initiative on Banning smoking which passed November 7th. Patric then arranged to meet with Dr. Morris to discuss this and several other Facilities-related issues, in January. The agenda for that meeting included the Tobacco Usage Policy, the Vehicle Parking Policy, update on the emergency response Plan, update on the University Center, and on the Campus Master Plan. SECOND ITEM of business was: SSU’s Vehicle Parking Policy Effective April 1, 1999. Patric explained that it took several years for the Facilities Committee to write and publish the current policy, but now it is time to revisit the policy and bring it up to date. Dr. Morris has recommended that our committee consider what guiding principles and goals should be used in re-visioning this policy; that we should consult with Steve Donohue. Patric suggested he would contact Steve and invite him to our next facilities meeting. It was agreed. THIRD ITEM of BUSINESS was the Emergency Response Plan. Background. In May, 2005 there was a combined cross-campus constituent meeting to focus on Safety and specifically on a plan to evacuate disabled students in case of a fire or other emergency. The Safety Committee was supposed to generate a plan. Dr. Morris explained that such an emergency plan was being created, with Joe Van Deusen as the leader of that effort; that Dr. Morris would express my interest and concerns to Joe. Butch Kotcamp reported that the plan was near completion. Several UWFC members discussed the need for emergency training on campus such as the heart attack defibrillators which are located in each of our buildings. Butch K. thought that could be arranged. FOURTH ITEM of business was the renovation of the University Center. Butch K. reported that the February 9th Board of Trustees meeting would be approving the effort to issue bonds to raise the necessary funds. As soon as that happens, an architect will be hired and project will move forward. While initially plans (dreams) called for 22 million, the current plans call for about 13 million. It will be done in two phases. First, the new wing which will house the new kitchen and dining room will be built. Then the old kitchen and dining areas will be renovated for other uses. Butch explained that our current kitchen, which was built around 1992, was built to serve a non-residential population. Now that we have 600 residential students eating three meals a day, the kitchen is “worn out.” As part of the plans, there will be a webcam system set up so anyone can tune into the construction work and see what is going on. Also, there will be a website to keep everyone informed of the plans and progress. Butch K. commented that there is a large electrical generator sitting outside the UC. Soon, this will be moved inside and prepared for instant operation. Its purpose is to provide emergency electrical power to support food and warmth for our residential students in case there is a disaster as there was in February 2004, and many communities lost power for a week or two or more. [Patric moved into his office for a few days.] FOURTH ITEM of business was the status of the Campus Master Plan. The plan is nearing completion; currently we are using “Version “J”” but there are a few more changes pending. The Board of Trustees should be approving the plans at their April meeting, and then there are plans for some immediate implementation, such as the tennis courts—which would be equipped with lighting for evening games. There was a few minutes discussion about working toward sharing sports facilities with the Portsmouth City Schools. This lead to a discussion of how much physical space we are planning for, i.e. north to 4th street and east to Offnere. This then lead to a discussion of the usage of Spartan Stadium and adjacent sports facilities. It seems that now that Portsmouth City Schools has plans to build a new stadium closer to its property, Spartan Stadium will be abandon. Discussion proceeded on SSU acquiring the stadium, Branch Rickey Park, and adjacent sport areas. It was suggested that Patric approach Dr. Morris with this request. He will do so in the form of an official UWFC Recommendation next week. This lead to discussion of adding swimming as a sport at SSU. However, no one was quite sure if our Natatorium Pool was of regulation size for that sport. Butch K. and Keenan Perry will check with Jim Arnzen. If is not regulation size, then probably we will not rebuild the pool at this time. Patric called for adjournment at 5:00 PM. Jennifer Bourne is again to be thanked for her carefully note taking, making the Chair’s job more effective. Respectfully Submitted, Patric Leedom, Chair, Jennifer Bourne, Secretary Facilities
Committee Minutes Members present: Butch Kotcamp, Nancy Murray, Mark Moore, Steve O’Rourke, Randy Warman, Butch Ferguson, Patric Leedom 4:07 Meeting called to order. Three agenda items: 1. Update on Campus Master Planning 2. Recommendation of SGA Proposal for additional coin machines 3. Recommendation for putting a general-use computer lab in the Vern Riffe Arts Center Patric gave a brief interim report on the Campus Master Planning. Jim Butz is still collecting ideas and data and has not yet formally published notes. Patric attended both Facilities sub committees, and agreed that, while there is some overlap, there is enough difference in areas of responsibility that two different subcommittees makes sense. 2. Recommendation of SGA. A concerns were raised a) where would we obtain coin change machines? The one in UC is the property of the games vendor, and b) how would we protect and secure the machines? Who would take the responsibility for maintaining and stocking the coin machines? There was a lengthy discussion about SSU switching over to some type of multi-purpose “smart card” that could be used to: pay for meals, library books, entrance to dorms, use of copier machines, and use with washers and dryers. Randy Warman will do some research on this. One of the advantages of the new smart card, is that if a student reported his/hers lost, the appropriate office could de=activate that card immediately through the computer software. The FACCOMM decided not to forward the SGA’s proposal until we could research the possibility of using smart cards, or other possible solutions. 3. Recommendation to install 24 hour computer lab in the Vern Riffe Arts Bldg. This topic sparked a lot of conversation, including a telephone call from Matt Cram, listing the difficulties that already exist in allowing a selected few art students access to their computer labs. There was a question of security. .who would person the lab to ensure there was no damage or thefts? How great is the need on campus for late night computing? It was pointed out that the Library stays open until midnight. And that all of the Campus View Apartments have a computer in the common living spaces. The FACCOMM decided not to forward the computer lab proposal. Note 1.: As the campus master planning process proceeds, attention will be given to creating a commuter student lounge (24 hours) maybe combined with an Internet Café arrangement. It is not clear at this time just where to install it. There was support within the FACCOMM for identifying some building to be available 24 hours. Note 2.: As of this writing, there is the possibility that, with campus master planning in progress, that there perhaps, may be another FACCOMM meeting this academic year. Respectfully Submitted, Patric Leedom, Chair Facilities
Committee Minutes Members present: Patric Leedom, Sam Coppoletti, Butch Kotcamp, Beth Bullock, Steve O’Rourke, Kathy Kratzenberg, SGA representatives Terry W. Allen and Will Newby President) and Nancy Murray. At 4:09 PM, Patric Leedom called the meeting to order. The first item of business was SSU’s Second Hand Smoke policy, officially known as USE OF TOBACCO PRODUCTS POLICY 5.08 Rev. Dr. Morris has sent forward for comment a revised policy that addresses both smoking and smokeless tobacco usage on campus. The revised policy specifically addresses smoking near building entrances, and once the new revised policy is approved by the Board of Trustees, the University-Wide Facilities Committee will be tasked with meeting with representatives from each building to negotiate which entrances, if any, will be designated for smokers. Other than those entrances, smoking will be prohibited within 25 feet of any building. The FACCOMM basically approved of the policy, but asked that smokeless tobacco usage be specifically addressed, as the maintenance staff regularly has to clean out drinking fountain drains of tobacco residue, and the custodians have to clean up after the spittle cans and bottles, some of which spill onto the carpets. These suggestions have been forwarded back to Dr. Morris. SECOND ITEM The SGA has sent forward to the University-Wide Facilities Committee a proposal to increase and protect the number of Change Machines on Campus. At present, there is only one—in the University Center and it is unreliable as a source. Sometimes it is out of money; sometimes it is unavailable due to UC being closed. A copy of the proposal is attached to these minutes. The FACCOMM agreed with the intent of the proposal and will forward it to Dr. Morris. There was discussion about exactly who manages these change machines, e.g. the one now in UC? There was discussion about the difficulty of doing laundry on the Weekends when change is not available. THIRD ITEM Butch Kotcamp reported upon his meeting with Portsmouth City Officials regarding parking in the lay down area adjacent to the Grant Bridge (which is scheduled to open in October). Butch reported that the city was amenable to SSU using the area for parking temporarily, but the city was not interested in selling it at this time (Conference Center??). And when we use it as a parking lot, it will not be exclusive to us. FOURTH ITEM Campus Master Plan. Patric reported that following a meeting with Dr. Morris, there will be a two-tiered advising structure created. Tier one will be a large 30 person advisory group which will include the Facilities Committee, selected SSU administrators, and members from the Portsmouth business community and other community leaders. This group will meet two or three times during the planning process. Tier two will be a small 5-7 person advisory group which will include the Director of SSU’s Facilities Planning and Maintenance, the Associate Provost, the Chair of Facilities Committee, and few other stakeholders. This group will meet frequently to assist with the planning. The architect, Jim Butz, has been hired and is already on the job. These two groups will be meeting sometime in the next three to six weeks. FIFTH ITEM Safety around the racket ball courts. Terry Allen brought up a concern about the need for nets or some other barrier such that racquet balls could not fly out of the open spaces above the courts where people walk and stop to watch the games in progress. Butch K. took that under advisement. 4:56 PM Adjournment.
Facilities
Committee Minutes Members present: Patric Leedom, Sam Coppoletti, Butch Kotcamp, Carl Daehler, Beth Bullock, Steve O’Rourke, Randy Warman, Kathy Kratzenberg, Lee Blanton, Mark Moore, Butch Ferguson and Nancy Murray. At 4:10PM, Patric Leedom called the meeting to order. The first item of business was SSU’s Vehicle Parking Policy Effective April 1, 1999. The issue of parking has come to our attention because recently the Massie Hall lot has often been brimming full, with a number of people parking their cars in the fire lanes and being ticketed. Patric reported on a communication with Steve Donohue, currently the administrator in charge of security and parking. Patric had asked Steve: 1. Is there a more recent updated policy than April 1, 1999? 2. Should Facilities Committee update the existing policy? Can we look at who is authorized to park in the Faculty/Staff Parking lots? Steve responded: “Most recent policy is April1, 1999. We could and should review the policy for updating. We might consider changing the lock on the Massie gate and require staff to re-register, along with updating the policy.” We focused on the Massie Hall lot. Butch K. reminded the committee that there were only about 133 spaces. During the discussion, members asked if there were too many handicapped spaces reserved? Patric reported having observed about one a day being unused. Security Office might have a better idea. The subject of installing a Card Reader System. This has been on the back burner for years. Butch K. reported that the conduit is already in place underground for such a system. Another member suggested that we attach a fee to the eligibility to use the Massie Hall Lot. Throughout the discussion we were reminded that technically over 600 employees are currently eligible to park there. Mark Moore raised the issue of our residential students, especially those in University Housing, parking their cars permanently or long term in the large student lot. If these cars could be reassigned to a smaller “residence lot” then we would have more student spaces. He suggested maybe we could create a category of orange hang tags for these students’ cars. Discussion shifted to an open field east of campus, often quite wet, standing water, that could be turned into a residential lot. It was noted that Neil Hatcher, builder of our residence halls north of Third Street, has been including residential parking areas in his plans. Patric will meet with Dr. Morris and further explore updating the vehicle parking policy. It was suggested checking with Security to see what date they had on what times of the day parking spaces are available. Patric will meet with them. The second item of business was brought up by Butch Ferguson. He suggested that SSU pursue purchasing the “Lay Down” construction areas, just west of the Grant Bridge, for use as a parking area. Butch F. serves on the Portsmouth Planning Committee. The Faccomm supported this idea. There was discussion of the tennis courts first being moved west of the bridge. When the topic of supervision of the tennis courts came up, Butch K. reminded the committee that in accordance with the existing Campus Master Plan, the tennis courts are to be moved to the east side of campus near the soccer field, closer to the residential area. Patric asked if there was anything the Faccomm needed to do to facilitate the purchase of this land. Butch K. reported his Dept. could do the negotiating through Steve Donohue. Butch K. asked if he had the committee’s and Butch F.’s permission to speak to the Mayor of Portsmouth on Tuesday, January 31, 2006 about the land when Butch K. was already meeting with the Mayor on another matter. Everyone gave permission. The third item of business was upcoming new Campus Master Plan update: Butch K. reported that our proposal for funding had been approved by the State Controlling Board a week ago on January 23, 2006. Further, that Dr. Morris is putting together a committee. Butch K. thought we could kick off this project between Mid February to April 1st. 4:38 Mark M. asks over what time period will the new master plan cover? 5 years, 10 years? 15 years? Butch K. responded: 20 years. The new plan will be very detailed, and will include such things as the life cycles of various pieces of machinery/equipment. Fourth item of business. Overall Facilities Update. 4:40 PM Butch K. began his report.
Fifth Item. What has happened with the progress of the Second Hand Smoking Policy? Patric reported that Dr. Morris is convening committees within each building to make decisions about which entrances will be “smoke-free”. Nancy Murray referred back to the Vehicle Policy. Which comes first—getting new parking lots or updating the parking policy?? Mark Moore discussed some of the problems of enforcing our parking policies. Sam Coppoletti asked what do other universities do? Answer: they all charge for parking; we are the only Ohio state institution that does not charge. Mark Moore asked how many spaces for parking do we currently have? Patric needs to ask Security this question. Sam C. suggested bringing in a Security representative to speak with us. Butch K. commented that there is such high turnover among Security Personnel that it would not be productive. 5:00 PM Adjournment. Respectfully Submitted, Patric Leedom, Chair Members present: Sam Coppoletti, Butch Kotcamp, Carl Daehler, Beth Bullock, Steve O’Rourke,
Randy Warman, Kathy Kratzenberg, and Will Newby (President of the SGA). · President’s charge to the committee which included a new process of bringing committee minutes to Joyce Moore who will then post them on the Web. This is an out growth of AQIP. · A comparison between the President’s Charge to the committee, and the UFS Charge to the faculty representatives. Patric surveyed the constituency and no other Charges were forthcoming. · Discussion of last year’s May 25 meeting with Facilities, Safety, ADA Committees, Building Managers, and Interested Others, where we met with a state official from Columbus and had a seminar on “Building Safety: Meeting Needs of Persons with Disabilities”. Committee Members thought it was an excellent and meaningful getting together of cross-campus constituencies, and expressed a strong desire for another such meeting. We will pursue this issue. · A copy of the Second Hand Smoke Policy, developed jointly by the Facilities and Student Affairs committees, and submitted to Dr. Rita Morris on March 9, 2005 for further action was distributed. We have not heard if the policy has been implemented. Patric will check with Dr. Morris. The fourth item of business was Building an Annual Agenda. Patric opened the floor for suggestions.
The fifth item of business about Recycling: Do we have a system on campus or can we create one. Butch K. reminded the committee that in the past, Starr Workshop provided recycling services, but they went out of business. Currently there is no system other than David Finlow who recycles only plastics. Butch K. acknowledged that Joe Van Deusen has that for an action item. [In a telephone conversation with David Finlow on Thursday, David said he would be interested in expanding the plastics recycling, BUT he would need help. David recommended that plastic bottles 1) be washed, 2) label removed, and 3) cap-ring removed as it is a different plastic material.] We need to have a white paper recycling program as well. The sixth item of business was Residence Halls. Over the summer, Neil Hatcher’s company completed another 48 bed facility on the north side of Fourth Street which opened in September. Neil has two more Halls planned for this coming year. We have full occupancy of all of our residences, and are still utilizing two rooms at the Ramada Inn. The seventh item was a series of short reports by Butch Kotcamp on 2005 year projects.
5:03 Meeting was adjourned. No date for the next meeting was determined. Respectfully Submitted, Patric Leedom, Chair |
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